Procurement Supervisor
Procurement Supervisor
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Job Description
Posting Date
05/13/25Application Deadline
05/20/25Pay Range
Anticipated Hiring Range: $62000 $72125 annuallyFull Range: $62000 $102500 annually
Salary offers are based on the candidates equivalent experience and internal equity with other employees within the same job classification. This position is not eligible for overtime compensation.
Job Type
UnclassifiedDepartment
Public HealthAbout the Position
The purpose of this position is to provide direct supervision to the Procurement Specialists within the Office of Contracts and Procurement. This includes overseeing and reviewing individual workloads to ensure work is performed; developing and managing employee performance; and providing guidance to employees and other public health personnel on Public Health purchases. This position will report to the Contracts and Procurement Manager. Funding for this position is from a grant from the Centers for Disease Control and Prevention for Public Health Infrastructure Development. As such the position shall be focused on how broader communitywide collaborative efforts can be improved by the development of performance management within our own departmental programs.
About Us
Come work for Maricopa County Department of Public Health (MCDPH) the 3rd largest health jurisdiction in the U.S.! MCDPHs mission is to increase the quality of life for our residents by collaborating with the community to develop and implement strategies programs and services addressing the emerging and changing needs of public health. We aim to serve Maricopa County residents with a focus on health equity and a datadriven approach to our work. We value our staffs unique skills and differences as well as the varied experiences and disciplines we represent. Together we are working towards our vision of creating a healthy thriving Maricopa
County for all.
Proud to Offer
- Work with a greater purpose
- Tuition reimbursement
- Exceptional worklife balance
- Opportunities for growth and development within Maricopa County
- Lowcost highvalue healthcare for you and your qualifying dependents
- Child care benefits including access to our upcoming onsite center Maricopa County Kids Club dedicated to serving Maricopa County families exclusively
- Paid vacation sick time and parental leave
- Extensive wellness program including healthcare premium discounts
- Maricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12.27% monthly contribution rate and includes a 100% employer match on Day 1
- Learn more at Work With Us Maricopa County AZ
We Require
- Three years of progressively responsible procurement experience in public sector/government procurement
- Two years in a supervisory or lead role
- Bachelors degree in Business Administration Public Administration Supply Chain Management or a related field
- Postsecondary education or experience in a related field above the listed minimum requirement may substitute for the experience requirement on a yearforyear basis
- Demonstrated experience managing both formal and informal solicitations (e.g. RFQs RFPs IFBs)
- Documented experience with contract negotiation contract lifecycle management and vendor performance evaluation
- Working knowledge of government procurement processes regulations and laws (e.g. Uniform Guidance FAR local procurement codes)
- Proven ability to work independently and manage competing priorities deadlines and stakeholder expectations
- Experience with Microsoft Office Suite (Outlook Word Excel PowerPoint
- An equivalent combination of education and relevant experience may be substituted for the stated requirements
We Also Value
- Holds a public procurement certification such as a Certified Professional Public Buyer (CPPB) Certified Public Procurement Officer (CPPO) NIGP Certified Procurement Professional (NIGPCPP) Certified Contract Manager (CCM) or Certified Purchasing Manager (CPM)
- Familiarity with systems such as Workday CGI Advantage Financial Hyland Software OnBase and Bidnet Direct Procurement
- Proven ability to lead mentor and develop a team of procurement professionals
- Strong interpersonal communication and negotiation skills
- Advanced analytical and problemsolving abilities
- Excellent organizational and facilitation skills as well as the ability to manage multiple priorities and shifting deadlines
- Ability to work independently under pressure
- Working knowledge of the Maricopa County Procurement Code and/or the Arizona State Procurement Code
- Demonstrated ability to manage complex nonroutine procurement activities and make sound independent decisions based on best practices
Job Contributions
Supervisory Duties:
- Supervise a team of Procurement Specialists including daily oversight and workload management
- Monitor daytoday purchasing activities within the Purchase Portal
- Oversee the timely and compliant completion of all informal solicitations
- Ensure proper documentation is maintained for all procurements to meet audit requirements
- Identify and correct deficiencies and continuously work to improve procurement processes
- Conduct regular biweekly oneonone meetings with staff
- Complete annual performance evaluations and quarterly checkins using the Workday system
- Lead recruitment onboarding and training efforts for new procurement staff
Procurement Management:
- Serve as the lead for all MCDPH informal procurements under $100000 ensuring
each procurement process aligns with applicable legal policy and regulatory
requirements. These include but may not be limited to:
Requests for Quotes (RFQs)- Task Orders
- Nominal Value Purchases
- Sole Source and Competition Impracticable Requests
- Support emergency or timesensitive procurements during public health
incidents or other urgent needs
Customer Service & Technical Support:
Provide technical guidance to internal and external stakeholders on:
- MCDPH processes/procedures
- Allowable costs and eligible expenditures
- Gift cards and food purchases
- Special procurement methods (e.g. sole source competition impracticable)
- Compliance with the Maricopa County Procurement Code MCDPH policies County Finance policies federal procurement regulations and OMB Uniform Guidance
Process Improvement & Compliance:
- Identify and implement process improvements across procurement functions
- Develop and maintain Standards of Work (SOW) and procedural documents
- Conduct and document annual audits of MCDPH PCard and Ghost Card holders
- Maintain and update MCDPH procurement policies and procedures to ensure continued compliance and operational efficiency
- Track and report key performance indicators (KPIs) for procurement operations (e.g. turnaround time compliance rates volume of informal procurements)
- Monitor vendor performance and maintain vendor files including debarment checks and documentation of service issues
Training & Education:
- Develop coordinate and deliver training sessions on procurement topics for MCDPH staff and stakeholders
Collaboration & Communication:
- Act as the primary liaison between MCDPH and other County departments
(e.g. OPS Finance MCAO Risk Management ETI) on procurement
matters - Work collaboratively with Divisions and Programs to foster strong
communication resolve issues and promote a culture of partnership
Working Conditions
- Within one month of hire all employees are required to provide evidence of immunity or receive immunizations for vaccinepreventable illnesses for any position within the Maricopa County Department of Public Health; required immunizations include MMR (measles mumps rubella) Tdap (whooping cough and diphtheria) Varicella (chickenpox) and annual Influenza; some positions require a Hepatitis B vaccine and/or a Tuberculosis test
- Must possess or be able to obtain a valid Arizona drivers license by the time of hire
- CAPA certification is required within two months of hire
- Exerting up to 20 lbs. occasionally 10 lbs. frequently or negligible amounts constantly OR requires walking or standing to a significant degree
- Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions
Selection Procedure
Only the most qualified candidates will be considered
Consideration will only be given to candidates who submit online applications
Candidates will be contacted primarily through email and their Workday online application profile
Must pass a preemployment background and/or fingerprint investigation as required by statute or policy including drug and alcohol testing requirements for positions designated as safetysensitive
Maricopa County is an equal opportunity employer.
Apply Now!
Required Experience:
Manager
Employment Type
Full-Time
