Executive Assistant II
Executive Assistant II
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$ 69711 - 101081
1 Vacancy
Job Description
Executive Assistant II Office of the President and CEO
Location: onsite Bar Harbor Maine
Application Requirements: Cover Letter and Resume
The Executive Assistant will provide secondary support to the President and CEO & Assistant to the President & CEO. This position is located onsite at the JAXMG campus in Bar Harbor ME. The individual represents the CEO and a variety of stakeholder groups. Cultural sensitivity professionalism discretion and preserving confidentiality are critical for success in this highly visible role. The dynamic nature of this role requires that the ideal candidate have exemplary time management skills and the ability to identify and anticipate the President and CEOs needs across a broad range of individuals including members of the Leadership Team the Board of Trustees and all employees of the Laboratory. To perform this job successfully the individual is expected to handle highly sensitive and confidential financial personnel and institutional information while exercising professionalism and discretion. Additional responsibilities include assisting with the management of complex meeting schedules arranging travel and preparing itineraries processing and approving expenses compiling reports preparing agendas and responding to routine and nonroutine correspondences professionally.
A wide degree of creativity and latitude is expected along with autonomy professional flexibility and successful multitasking skills.
Responsibilities:
- Establishes and operates an efficient office by performing a wide range of complex administrative tasks;
- Assists with managing an extremely active calendar of appointments;
- Completes expense reports;
- Receives and prioritizes correspondence and acts in drafting correspondence forwarding for action and/or distributing for information;
- Organizes meetings and events including preparation of materials and coordinating all logistics;
- Obtains compiles and extracts information from a variety of resources to prepare document reports and briefing papers;
- Edits proofs and formats a wide variety of documents;
- Assists with coordinating travel arrangements;
- Initiates purchase requisitions for supplies services and equipment;
- Performs other related duties as needed and assigned.
Qualifications:
- Bachelors degree preferred; HS diploma required with 58 years of experience.
- Proven ability to handle confidential information with discretion;
- Knowledge of administrative processes as would typically be acquired through work experience in a professional business environment working with senior level management;
- Writing skills sufficient to compose complex and executive level correspondences;
- Proficient with MS Office conferencing platforms (e.g. Zoom Teams etc.) and enterprise programs (e.g. HRIS Concur and Lawson financial systems and travel programs etc.);
- Financial acumen to assist with budget development and monitoring;
- Demonstrated success in managing multiple projects to successful completion with demanding deadlines and changing priorities;
- Demonstrated ability to work collaboratively lead and administer projects of JAX wide importance;
- Excellent project and event management skills;
- Strong interpersonal skills to work in a highprofile environment requiring discretion judgment tact and diplomacy;
- Must be flexible and available for afterhours support.
Please provide a cover letter and resume when applying.
The salary range is $69711 $101081 annually. Salary will be determined based on qualifications and experience.
About JAX:
The Jackson Laboratory is an independent nonprofit biomedical research institution with a National Cancer Institutedesignated Cancer Center and nearly 3000 employees in locations across the United States (Maine Connecticut California)Japan andChina. Its mission is to discover precise genomic solutions for disease and empower the global biomedical community in the shared quest to improve human health.
Founded in 1929 JAX applies over nine decades of expertise in genetics to increase understanding of human disease advancing treatments and cures for cancer neurological and immune disorders diabetes aging and heart disease. It models and interprets genomic complexity integrates basic research with clinical application educates current and future scientists and provides critical data tools and services to the global biomedical community. For more information please visit.
EEO Statement:
The Jackson Laboratory provides equal employment opportunities to all employees and applicants for employment in all job classifications without regard to race color religion age mental disability physical disability medical condition gender sexual orientation genetic information ancestry marital status national origin veteran status and other classifications protected by applicable state and local nondiscrimination laws.
Employment Type
Full-Time
