Accounting Assistant
Accounting Assistant
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Job Description
POSITION: Accounting Assistant
Campus Location: Redlands CA
APPOINTMENT: Staff NonExempt
DEPARTMENT/SCHOOL: Financial Operations Manager
Hiring Range: $18.0019.96
AVAILABLE: June 9 2025
POSTING DATE: May 15 2025
APPLICATION DEADLINE: Open until filled.
Definition of Classification:
The Accounting Assistant provides administrative and accounting activities in support of the Office of Business and Finance. The position is primarily responsible for reconciling and posting student account payments on a timely and accurate basis and provides support to students and families on billing and financial matters. Additionally the position is responsible for reconciling and posting Colleague Enterprise Resource Planning (ERP) module data to the Colleague ERP Finance Ledger daily and administrative functions within the Office of Business and Finance. The position is also responsible for periodic account and online payment system reconciliations.
Reporting to the Financial Operations Manager this position requires considerable accuracy and timeliness in areas such as reconciling and troubleshooting accounts.
Duties and Responsibilities:
The duties and responsibilities include but are not limited to the following:
- Performs a variety of technical accounting duties in the review evaluation reconciliation and adjustment of assigned general ledger accounts.
- Provides technical accounting support for various accounts and functions such as student accounts third party billing and account auditing.
- Researches compiles prepares verifies and revises financial data related to assigned student accounts; prepares and maintains a variety of auditable financial records reports statements and files related to accounts.
- Reviews analyzes and troubleshoots inquiries related to student account information such as transactions refunds and account adjustments on the financial system. Coordinates collection of all cash check and credit card payments on student accounts.
- Processes Student Payment cash receipts on regular basis; collects receives codes and verifies incoming monies; prepares and processes receipts; checks money totals against receipts and invoices to ensure accuracy.
- Following federal state and institutional privacy laws and policies the incumbent intermittently confers with students parents and other university staff to exchange student financial information resolve issues or concerns regarding student financial accounts and initiate and receive phone calls to resolve inquiries and discrepancies.
- Reconciles and posts transactions to general ledger from various subledgers through the University ERP system identifying errors and resolving discrepancies within a timely basis. Organizes and manage retention of system generated reports in accordance with university retention policy.
- Reconciles daily cashiering activity prepares summary prepares deposits for courier pickup and closes and posts cashiering sessions for subsequent bank reconciliation by Accountant.
- Processes the printing of weekly onsite Accounts Payable check disbursements and participates in distribution as necessary.
- Ensures the departments adherence to operating policies that have been set by University Federal and State regulations and generally accepted accounting principles.
- Provides outstanding customer service to students guardians and staff through courteous accurate and timely communication via email phone virtual meeting or in person.
- Assists with monthend and yearend close including responsibility over assigned reconciliations and coordination and preparation of deliverables required as part of the annual audit.
- Maintains the integrity of university policies and procedures while providing a high level of student staff and outside agency support provide resolution focused skills equitable solutions and timely assistance.
- Provides position backup to ensure essential functions of the Office of Business and Finance Department are maintained during staff absences.
- Maintains the utmost confidentiality in dealing with student records and business information.
- Perform other duties as assigned.
Key Responsibilities:
- Ability to exercise discretion and work effectively with confidential information.
- Ability to be a selfstarter and energetic.
- Excellent attention to detail and accuracy in the operation of the position.
- Well organized and able to handle multiple competing priorities.
- Ability to work independently and exercise independent judgement with minimal supervision in a fastpaced environment with changing priorities.
- Knowledge of applicable federal and state laws and regulations.
- Skill in providing superior customer service and maintaining composure when conflict arises.
- Prepare clear and accurate reports documents data entries and files and adhere to standard practices of record keeping and filing.
- Ability to use sound judgment in the application of policies and procedures.
- Communicate effectively and follow instructions both verbally and in writing. Excellent technical analytical and problemsolving skills.
- Proficiency in Microsoft Office software including Excel Word PowerPoint Outlook and similar software.
- Aptitude to learn new and evolving technology and recommend ways to improve positions efficiency.
- Ability to recommend appropriate courses of action within established guidelines.
- Ability to foster strong positive relationships and align both internal and external resources to achieve University objectives.
- Must be able to competently interact with a culturally and ethnically diverse population of students faculty and staff.
Required Qualifications:
- High school diploma or equivalent supplemented with three (3) years of additional collegelevel coursework.
- Three (3) years progressively responsible experience in general accounting accounts receivable banking/cashiering and/or experience using ERP systems account and bank reconciliations.
Preferred Qualifications:
Proficiency with spreadsheets technical support and word processing software applications preferred.
To apply: Please submit the following through the University of Redlands Employment Portal.
HIRING RANGE:Anticipated hiring range is near or at the minimum of the classification commensurate with candidates education experience skills and training. The University of Redlands is required to provide a reasonable estimate of the compensation range for this role. This range considers the wide range of factors that are considered in making compensation decisions including but not limited to experience skills knowledge abilities education licensure and certifications and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range for this position is defined as the Full Pay Range. The budgeted salary or hourly range that the University reasonably expects to pay for this position is defined as theHiring Range. Placement within the Hiring Range is determined by internal equity and relevant qualifications.
BACKGROUND CHECK:Satisfactory completion of a background check (including a criminal records check) is required for employment. The University will make a conditional offer of employment which may be rescinded if the background check reveals disqualifying information and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current employee who was conditionally offered the position.
DRIVERS LICENSE CHECK:Possession of a valid Drivers License is required for certain positions. Employees in positions that require a valid Drivers License will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid drivers license and reflects driving record.
PHYSICAL AND PSYCHOLOGICAL EXAMS:For certain positions typically in Public Safety Facilities Athletics and Information Technology Services departments employment is contingent upon a candidate passing a preemployment physical exam with the ability to lift in excess of 50 Safety Officers in addition to a preemployment physical exam will also be required to pass a psychological evaluation.
FOR MORE INFORMATION VISIT
SUBMISSION OF A RESUME OR APPLICATION INDICATES AGREEMENT THAT THE UNIVERSITY MAY VERIFY ANY AND ALL INFORMATION CONTAINED THEREIN.
MEMBERS OF UNDERREPRESENTED GROUPS ARE ENCOURAGED TO APPLY.
AN EQUAL OPPORTUNITY EMPLOYER
Employment Type
Full-Time
