Assistant to the Dean of Physician Assistant Studies
Assistant to the Dean of Physician Assistant Studies
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Job Description
The Assistant to the Dean of the School of Physician Assistant Studies will provide administrative support to the dean while also supporting the administrative needs of the developing school and its academic programs. In turn the school will advance the Universitys mission and strategic plan by developing skilled healthcare professionals who seek to lead while serving our communities and the world. In supporting the college in achieving its mission the Assistant will advance Pepperdines mission and strategic plan.
Duties
- Responsible for management of the Dean of the School of Physician Assistant Studiess calendar requiring interaction with both internal and external executives assistants and consultants to coordinate a variety of meetings. Maintain recurring administrative calendars and coordinate timing of action items for timesensitive projects. Coordinate travel arrangements lunches meetings and events on behalf of the Dean.
- Conduct a wide range of administrative tasks: Organize and maintain files; Process vendor payments credit card billing and reconciliations; Maintain and ensure the confidential and accurate storing and handling of faculty contracts performance evaluations and other related records; Formulate and maintain spreadsheets and databases; Draft memoranda and reports; Prepare for meetings including catering and meal requests.
- Manage office communications: email telephone calls and incoming and outgoing correspondence applying technological support solutions to improve efficiencies.
- Plan and monitor special projects for the Dean proactively researching and determining available resource requirements; utilizing appropriate technologies/methodologies to help administratively support project completion.
- Responsible for researching developing reviewing and editing presentations preparing documents writing and editing reports benchmarking and researching data for presentations conferences seminars and reports.
- Support the broader administrative functions of the College of Health Science during its development including providing administrative support to college staff and personnel.
- Perform other duties as assigned.
- Uphold University mission through work performed.
The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties responsibilities and qualifications required of employees assigned to this job.
Skills and Qualifications
Required:
- Bachelors degree.
- Strong interpersonal communication skills.
- Strong administrative support skills.
- Strong computer skills.
- Ability to organize prioritize and perform work while under pressure.
- Ability to proactively address issues and take initiative and ownership of projects.
- Ability to maintain confidentiality of highly sensitive matters.
- Ability to work effectively with University administrators Regents faculty staff students vendors attorneys and government officials.
Preferred:
- Two or more years of experience in an office setting and/or administrative position.
- Familiarity with Pepperdine University and its Christian mission.
Qualified individuals should be able to show respect for workplace differences and have the ability to work effectively with individuals from different backgrounds.
Offers of employment are contingent upon successful completion of a criminal education and employment screening. The University conducts such screenings in compliance with applicable laws and with the objectives of evaluating risk and supporting a safe environment for students faculty staff and guests; safeguarding key University assets including people property information and the Universitys reputation; and providing comprehensive jobrelated information to University leaders to enable them to make prudent hiring decisions. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws including the Los Angeles County Fair Chance Ordinance.
This is a Regular Nonexempt 40 hour per week position.
Expected Pay Range:$26.44 $29.80 per hour
The above pay range reflects what Pepperdine University reasonably expects to pay for this position at time of posting. Actual compensation may vary based on relevant factors such as work experience market conditions education/training and skill level. In addition to base pay Pepperdine offers a robust and highly competitivebenefits package.
Pepperdine is an Equal Employment Opportunity employer and does not unlawfully discriminate on the basis of any status or condition protected by applicable federal state or local law.
Employment Type
Full-Time
