O'Hare Airport: Administrative Assistant

Shift hours: MondayFriday 8am4pm

Supervises and coordinates activities of workers engaged in calculating posting and verifying duties to obtain and record financial data for use in maintaining accounting and statistical records by performing the following duties:

• Analyses and organizes office operations and procedures such as typing bookkeeping preparation of payrolls flow of correspondence filing requisition of supplies and other clerical services.
• Evaluates. Office production revises procedures or devises new forms to improve efficiency of workflow.
• Establishes uniform correspondence procedures and style practices.
• Plans office layouts and initiates cost reduction programs.
• Prepares activities reports for guidance of management.
• Compiles composite reports from individual reports of subordinates required by management or government agencies.
• Determines work procedures prepares work schedules and expedites workflow.
• Issues written and oral instructions.
• Assigns duties and examines work for exactness neatness and conformance to policies and procedures.
• Studies and standardizes procedures to improve efficiency of subordinates.
• Maintains harmony among workers and resolve grievances.
• Adjust errors and complaints.
• Performs Accounting Clerk and Bookkeeper duties.
• Is able to meet the Stations attendance standards.
• Keep track of attendance records monitor lateness/absence/manual miss punches etc.
• Updating shifts times/altering expected times prior to shift commencements to reduce missed punches including shift trades/coverage.
• Keep track of attendance records monitor lateness/absence/manual miss punches etc.
• Ensuring Exception reports are completed when required and filled out completely including signatures from both the employee and the department manager.
• Ensure weekly OT report is received completed and signed by manager.
• Report to General Manager any unauthorized time discrepancies.
• Coordinate with payroll dept. for any missing forms (not received or received after payroll has been run).
• Performs Accounting Clerk and Bookkeeper duties.
• Is able to meet the Stations attendance standards.
• Other duties as assigned.

Supervisory Responsibilities

• Carries out supervisory responsibilities in accordance with the organizations policies and applicable laws.
• Responsibilities include interviewing planning assigning and directing work; appraising performance; addressing complaints and resolving problems.

Qualifications:

• Associate degree (A.A.) or equivalent from twoyear college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.
• Ability to read analyze and interpret general business periodicals professional journals technical procedures or governmental regulations.
• Ability to write reports business correspondence and procedure manuals. Ability to effectively present information and respond to qualifications from groups of managers clients customers and the general public.
• Ability to work with mathematical concepts such as probability and statistical inference and fundamentals of plane and solid geometry and trigonometry.
• Ability to apply concepts such as fractions percentages ratios and proportions to practical situations.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written oral diagram or schedule form.
• Possess/maintain a valid drivers license and other FAA Airport required identification/seals or authorizations.
• Must be 18 years of age.
• Pass preemployment drug screen.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job the employee is regularly required to sit and talk or hear. The employee frequently is required to walk; use hands to finger handle or feel; and reach with hands and arms. The employee is occasionally required to stand and climb or balance. The employee must regularly lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.