Executive Assistant

Position Title: Executive Assistant

Classification: Exempt

Reports To: President & Chief Executive Officer (CEO)

Location: Denver

Compensation: $77500 $82500 Annually

Benefits: Medical dental and vision a 401(k) retirement plan with a 4.5% company match plus potential additional matching based on tenure PTO paid sick leave paid holidays and a flexible schedule

As the food bank with the largest service area in the contiguous United States Food Bank of the Rockies is passionate about ensuring every community member has the resources they need to thrive. Supporting our Colorado and Wyoming communities begins with passionate missiondriven individuals.

The Executive Assistant at Food Bank of the Rockies provides highlevel strategic support to the CEO in a fastpaced missiondriven environment. This role encompasses a wide range of responsibilitiesfrom coordinating complex schedules and managing board relations to drafting executive communications and supporting strategic plan execution. The ideal candidate operates with a high degree of autonomy exercising sound judgment initiative and discretion while serving as a trusted partner to the CEO.

Food Banks team is dedicated to creating an efficient food distribution network to eliminate hunger. Staff is committed to embodying the organizational values and mission in all activities.

If you are looking for a missionfocused organization where innovation and teamwork are encouraged and new ideas are valued then this is an ideal position for you.

The mission of Food Bank of the Rockies is to ignite the power of community to nourish people facing hunger. We provide food and necessities to people in need through signature programs and by teaming up with hundreds of Hunger Relief Partners to serve communities across Colorado and Wyoming. We believe that for a community to thrive every person must have the resources they need to flourish and we strive to provide proper nourishment for every neighbor.

Primary Responsibilities:

• Works in partnership with Chief of Staff in support of CEO other leadership team members and in alignment with Food Bank of the Rockies mission and strategic objectives
• Manage the CEOs calendar travel meetings and communications to ensure strategic alignment with organizational priorities
• Provide support to fellow Executive Assistants by directing the overall support strategy overseeing calendar management and ensuring effective administrative support across the organization.
• Serve as the primary liaison to the Board of Directors (Food Bank of the Rockies Food Bank of Wyoming Endowment) including coordination of all meetings recordkeeping onboarding and communications
• Serve as primary liaison to Feeding America including managing regular communications and surveys coordinating compliance with member agreement and tracking deadlines.
• Prepare and maintain accurate board records meeting minutes and board materials ensuring timely dissemination and compliance with bylaws
• Support donor stewardship by logging correspondence into Raisers Edge and assisting with donor followup
• Organize and staff executivelevel meetings (internal and external) including logistics such as agendas meeting implementation meals AV setup room reservations and materials
• Draft proofread and edit communications presentations and reports in the CEOs voice
• Anticipate CEO needs and proactively manage special projects and followup items
• Maintain a strong working knowledge of the organizations daily operations team members and key stakeholders
• Close involvement with the Chief of Staff on the implementation of the Strategic Plan
• Ensure effective followup on all CEOrelated matters and represent the CEO in internal and external interactions as needed
• Handle confidential information with discretion and care ensuring the privacy and respect of employees volunteers partners donors or others

Required Knowledge Skills and Abilities:

Executive Support & Judgment

• Highlevel experience supporting CEOs or Csuite executives with discretion and sound judgment
• Strong ability to anticipate needs manage competing priorities and ensure smooth operations and communications
• Proactive and strategic in aligning CEOs time and activities with missioncritical priorities

Communication & Interpersonal Skills

• Excellent verbal and written communication skills tailored to a wide variety of stakeholders
• High emotional intelligence and ability to handle sensitive or confidential matters with tact and professionalism
• Skilled in representing the CEO and the organization in highstakes situations

Organization & Detail Orientation

• Superior organizational and time management skills
• Strong attention to detail across written materials project coordination and numerical data
• Deadlinedriven and able to forecast and troubleshoot challenges

Collaboration & Teamwork

• Demonstrated ability to work collaboratively across all levels of an organization
• Experience managing up down and across to achieve organizational goals

Technical Proficiency

• Advanced proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint)
• Ability to learn and adapt to new software platforms quickly
• Familiarity with donor management systems such as Raisers Edge preferred

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Using office equipment such as a computer mouse keyboard printer
• Shared office environment
• Occasional travel within the service area

Required Qualifications:

• High School Diploma or equivalent required; Bachelors degree preferred
• Minimum five years previous Executive Assistant experience supporting senior executives; prior experience as Executive Assistant to CEO preferred
• Nonprofit experience including support to Boards of Directors preferred
• High proficiency with computers and technology; ability to quickly adapt to new programs
• Experience with Microsoft Office suite including Outlook Word Excel and PowerPoint; familiarity with CRM systems preferred

Expected Hours of Work:

This is a fulltime exempt position. This position will need the ability to monitor and respond to email outside of standard business hours primarily to address urgent scheduling and timesensitive matters for Csuite leadership/organizational leadership. This is primarily an onsite position with occasional opportunities to work remotely. The work schedule is variable and will be determined by daily operational needs events and the organizational calendar.

Compensation:

$77500 $82500 Annually

Benefits:

At Food Bank of the Rockies we provide a fulfilling workplace along with a comprehensive benefits package that includes:

• Generous Paid Time Off: Flexible paid time off including 10 paid holidays sick leave parental leave and opportunities for paid volunteer time.
• Robust Retirement Plan: A 401(k) retirement plan with a 4.5% employer match plus additional matching based on tenure for a total potential match of up to 8.5% to support your longterm financial security.
• Comprehensive Health Coverage: Competitive health dental vision and life insurance plans to support your meet your and your familys needs.
• Bilingual Incentive: A monthly incentive for certified bilingual staff recognizing and rewarding your valuable language skills.

To Apply:

Apply online through Applications will be accepted until May 23^rd.

Thinking about applying

True passion and excitement for making an impact are just as important as work experience.

We encourage you to apply even if you feel you dont check every box in this posting.

Food Bank of the Rockies is an Equal Opportunity Employer (EOE) M/F/D/V/SO. We are committed to providing reasonable accommodations to applicants with disabilities in order to participate in the application or interview process. If you require any accommodation please contact us ator.