Event Producer
Event Producer
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USD 50000 - 75000
1 Vacancy
Job Description
Event Producer
PRA is the marketleading business event management firm delivering unique experiences that move hearts minds and businesses forward. Blending Passion Reach and Authenticity PRA works collaboratively with clients to craft creative multisensory attendee journeys to leave a lasting impression.
This position is based in Denver and enjoys a hybrid remote/inoffice schedule allowing for flexibility based on our clients needs. Applicants must reside in the Denver area to be considered for this role.
Primary Responsibilities
- Responsible for the logistical management and operational execution of client events and programs
- Serves as the primary contact for the client during the preplanning and operation of the clients program postsale and ensures the expectations of the client are exceeded to promote client satisfaction and account retention
- Meets with Sales team to go through details of a clients program and serves as primary client contact once event has been contracted
- Manages program changes during preplanning and onsite negotiating and upselling
- Responsible for managing the expected gross margin for the event once contracted
- Orders confirms and reconfirms all suppliers develops relationships with supplier/partners negotiates and contracts termsofservice and price including but not limited to service expectation levels guarantees cancellation billing information directions etc.
- Ensures deposits for program have been received as contracted and billing is completed
- Determines Field Staff work assignments based on program schedule and staffing needs
- Prepares and distributes trip sheets and any other relevant program information and direction for Field Staff
- Participates in recruiting and training Field Staff
- Coordinates and processes all Field Staff paperwork involving compensation including timesheets expense reports and pay rate change forms
- Maintains inventory of field staff uniforms and materials and coordinates purchases of additional uniforms and equipment as required
- Completion of all program production paperwork such as trip sheets check requests service agreements invoicing job costing expense reports etc.
- Assists Experience Designers with program development according to specifications of client
- Manages cost preparation program summaries deposit invoices service agreements and related correspondence
- Responsible for forwarding any necessary program information to hotel and venue representatives to ensure seamless coordination with venue operations
- Conducts precon meetings with client/hotel to review all details of the program as confirmed
- Keeps Regional and Global Sales Managers fully informed of all opportunities and program changes and takes prompt corrective action where necessary to ensure successful delivery of client objectives
Qualifications
- Bachelors degree or equivalent relevant experience
- 3 years of experience in overseeing the execution of corporate meetings client events and other complex programs. DMC corporate incentive travel hospitality or related experience highly preferred
- Ability to manage operations functions and effectively supervise and direct Field Staff
- Excellent interpersonal and communication skills with a diverse group of clients supplier partners coworkers and employees
- Ability to read analyze and interpret client proposal requirements contracts financial reports and other legal documents
- Ability to effectively present information and respond to questions from clients supplier partners and hoteliers
- Ability to multitask and work on multiple programs with different deadlines
- Must be able to work well with all levels of management and staff hoteliers and venue staff clients and supplier partners
- Working knowledge of attractions hotels parks venues and supplier partners in the local area and ability to locate and vet new venues and supplier partners
- Must be able to work flexible hours including weekends evenings and holidays
- Some travel required to support region and PRA system as needed
Benefits package includes Medical Dental and Vision insurance Companysponsored Life Insurance and Short/Long Term Disability Insurance 401(k) with Match Parental Leave Cell Phone and Home Internet Stipends Paid Vacation Sick Leave and Holidays Pet Insurance Flexible Spending Accounts and other optional benefit coverages.
Whether inperson remote or hybrid PRA guides organizations in bringing people together with strategic content brand engagement and authentic destination experiences. PRA has local teams across the US covering more than 29 top destinations and a remote execution team who can plan anywhere our clients envision an incomparable meeting or event.
Internally we have a robust sustainability and social impact program that includes initiatives around carbon reduction pushing towards zero waste supporting the American Forest Foundation and PACTUSA working with our supply chain to ensure we have sustainable and diverse suppliers for client events and a focus on equity diversity and inclusion. Our plans and projects are ongoing and we are excited with the changes weve made and look forward to the continued and increased impact we will have through these programs and initiatives.
Our Corporate and Incentive Program Planning Capabilities Include:
Creative Event Design Production; Local Excursions; Tours; Teambuilding; Offsite Events; Dine Arounds; Digital Hybrid Programming; Health Safety Logistics; CSR Giveback Initiatives; Sustainable Planning Services; Transportation Logistics; Staffing; Content Creation; Graphic Design Branding; Gifting.
Follow PRA on social @PRABusinessEvents and visit for more information.
Employment Type
Temp
