Executive Assistant
Executive Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
Description
Job Overview:
The Executive Assistant provides experienced detailoriented deadlinedriven administrative support and coordination for 2 members of theBirminghammanagement team. The position requires an organized politely assertive articulate professional who can interact effectively with themanagement teamand other executives and work collaboratively withtheircolleagues. The position requires clarity of thought exemplary communication skills and tactfulness superior organizational skills ability to be discreet ability to manage complex and competing priorities attention to detail strong customer service orientation strong character and flexibility. The ideal person for the job is someone who responds positively to work challenges and proactively solves problems
Essential Job Responsibilities:
- Calendar Management: Manage all aspects of Presidents calendar for internal and external meetings with particular attention to the details of the Presidents schedule. Assist in coordinating schedules for candidate interviews. This requires initiative and appropriate discretion with themanagement teamand business colleagues and requires careful tracking of commitments prioritizing business requests and accommodating daily changes to the schedule. The objective is to keep themanagement teamon track during competing demands and shifting priorities.
- Travel Management: Air and ground transportation and complex logistics hotel accommodations and client meeting agendas. This requires detailed knowledge of meeting and accommodation locations and travel times as well as themanagementteamspreferences and expectations.
- Meeting Management: Coordinate management team meetings including communications material development meeting planning reserving meeting space and postmeeting follow up review. Pick up/ prepare lunch and/or plan luncheons.
- Serve as backup to the receptionist:Answer screen and route incoming calls for the office.Greeting visitorsand direct identified employees to escort visitors into the building sign for deliveries
- Correspondence and Documents: Support through drafting proofing and/or editing confidential correspondenceas needed.
- Office Management: Maintain inventory ofoffice supplies andbreakroom supplies.
Essential Skills and Experience:
Education and Experience
- Bachelors Degree
- 6 years of experience in providing senior administrative support to Clevel executive(s) is required.
Skills
- Demonstrated organizational and project management skills including the ability to manage multiple projects and competing priorities in a fastpaced deadlinedrivenenvironment
- Superb interpersonal communication skills including impeccable verbal and written communication skills exceptional proofreading and copyeditingskills
- Proactive selfstarter capable of advanced planning and ability to anticipate the needs of busyexecutives
- Time and task management skills
- Results orientation with high expectations for quality and accuracy
- Flexibility and willingness to handle new and different tasks and ability to work in a teamenvironment
- Ability to exercise sound judgment; critical thinker communicative and consultative problemsolver
- Advanced skills in Microsoft Office particularly with Outlook PowerPoint and Excel
- Is collaborative and can work with a variety of people at alllevels
- Ability to think and plan multiple stepsahead
- Cool calm demeanor under stress
Where will you work This is a fulltime onsite role based at Autocar headquarters in Birmingham AL.
What do we offer in benefitsWe offer an attractive compensation and benefits package to include base salary incentive bonus opportunities and benefits such as medical/dental/vision options 401K plan etc.
Autocar is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability status protected veteran status or any other characteristic protected by law.
Employment Type
Full-Time
