Administrative Assistant/Receptionist- District Office

LICKING HEIGHTS BOARD OF EDUCATION

The following position is open for immediate hire:

Administrative Assistant/Receptionist District Office

How To Apply:
You must complete the entire online application to be considered for a position.

Providing a resume and additional attachments are optional. Please also provide complete reference information for each reference including name address phone and email address.

Licking Heights does place an emphasis on accepting a diverse pool of candidates reflecting the school districts student population.

Nondiscrimination and Equal Opportunity Employment Opportunity: The Licking Heights Local School District Board of Education does not discriminate on the basis of race color religion national origin sex disability Genetic Information Nondiscrimination Act (GINA) military status ancestry or age in its programs and activities including employment opportunities.

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INTRODUCTION:

At Licking Heights Local Schools our commitment to student success drives everything we do. We believe in providing equitable personalized learning experiences focused on building character skills and achieving academic excellence. Our comprehensive framework addressing milestones from kindergarten readiness to college and career competencies ensures that every student thrives academically socially and emotionally. We are dedicated to creating a positive school culture where students can explore their talents through extracurricular activities fostering wellrounded and socially responsible citizens.

To be successful at Licking Heights Local Schools staff members must embody a range of skills including:

• Passion for education and student wellbeing
• Effective mentoring and guidance for students
• Strong communication and collaboration skills
• Continuous learning and professional development
• Forwardthinking planning and strategic decisionmaking
• Openness to twoway communication and community engagement

We are dedicated to supporting our staff through comprehensive induction providing ongoing professional development aligned with our districts vision and creating a safe and empowering school environment where every individual can flourish. Join us in our mission to provide an exceptional education experience that prepares students for success in school career and life.

RESPONSIBLE TO: ASSISTANT SUPERINTENDENT/SUPERINTENDENT/DIRECTOR OF HUMAN RESOURCES

JOB GOAL: To assure the smooth operation of the District Office so the maximum positive impact on the education of children can be realized.

QUALIFICATIONS:

• High school diploma or general education degree (GED)
• One to two years related experience preferred
• Successful completion of a test of basic secretarial skills
• Ability to operate general office equipment including but not limited to phones faxes copiers and computer equipment
• Extreme confidentiality due to the sensitive nature of the position (e.g. personnel issues and finances family personal and financial matters)
• Dependable
• Detail oriented
• Demonstrated strong organizational and problem solving skills
• Demonstrated effective time management skills
• Demonstrated ability to work effectively with others
• Selfmotivated with the ability to work with little direction
• Required to lift carry push and pull various supplies and/or equipment up to a maximum of 50 pounds
• Demonstrated proficiency in written and oral communication skills as well as active listening skills
• Such alternatives to the above qualifications as the Superintendent and/or Board Of Education may find appropriate

PERFORMANCE RESPONSIBILITIES:

1. Receive and route all incoming calls meet and assist staff/visitors both in a professional and friendly manner.
2. Support the District Registrar with new enrollments for all school buildings in an effective and efficient manner including the verification of all paperwork.
3. Assist with the collection of sensitive materials relating to employment.
4. Maintain confidentiality of correspondence communications conversations and student/staff information.
5. Professionally handle District Office correspondence and communication. This includes the ability to effectively use the Microsoft Office Suite and Google Docs to write letters build spreadsheets design a PowerPoint and complete other forms of written communication.
6. Demonstrate knowledge of or the ability to learn computer programs to support the district.
7. Interact with district families in a professional manner by using best practices in customer service and support.
8. Remain solutionsoriented when answering calls and attending to visitors.
9. File collate and copy materials for District Office purposes and record keeping. Assist staff in proper operation when necessary.
10. Support student and staff interns and crosstrained staff as they support the enrollment process.
11. Manage daily and seasonal workloads in an efficient manner in compliance with established policies or procedures with limited assistance from the supervisor/superintendents office.
12. Assist administration in emergency situations as needed and maintain essential confidentiality.
13. Attend all meetings and inservices that affect the District Office secretary as approved by the superintendent or supervisor.
14. Maintain the district FOB system in collaboration with the IT department.
15. Assist the HR Department and other departments with technical work such as fingerprinting contract management calendar management and other duties as assigned.
16. Perform other such duties as may be directed by the superintendent or supervisor.