Administrative Manager
Administrative Manager
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Salary Not Disclosed
1 Vacancy
Job Description
Title: Administrative Manager
Salary Range: 50000..00
Contract Term Length:12 Months
Standard Hours:37.50
Work Location:Hybrid
FLSA Status: Exempt
College: Jefferson Community & Technical College
Campus Location: Jefferson Community College
Department: Vice President of Administration & Chief Financial Officer
Total Rewards
Jefferson Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence innovation and creativity including:
- Exceptional health care vision dental coverage for you and your family
- Tuition reimbursement/waiver for you your spouse and dependents
- 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
- Vacation/Sick Time
- WorkLife Balance
- 9.5 Paid Holidays
Job Summary
Jefferson Community and Technical College on behalf of LOUMED is seeking a creative highly organized Administrative Manager to lead event planning and district programming while also providing executive and administrative support to the Executive Director. This role is essential to building a strong sense of community raising the visibility of the district and ensuring the smooth operation of LOUMEDs daytoday functions. The Executive Director of LOUMED will have the daytoday supervisory responsibilities for this role; however the position will be funded by Jefferson and the Vice President of Administration and CFO will oversee the payroll and time/absence approval process for this position.
Job Duties:
Event Planning & Programming:
Develop and implement yearround programming for LOUMED Commons that fosters community engagement and ensures the park remains an active vibrant space.
Plan organize and execute a calendar of LOUMED events including networking mixers health fairs educational seminars community celebrations and stakeholder meetings.
Develop event concepts that align with LOUMEDs brand and strategic priorities.
Manage all event logistics including vendor selection contracts permits site management catering security and event setup/breakdown.
Collaborate with partners sponsors and community organizations to cocreate and promote events.
Track event budgets coordinate invoicing and ensure postevent reporting and evaluation.
Promote events through LOUMEDs website social media and partner networks in collaboration with communications support.
Innovate new programs and activations that enliven public spaces and strengthen community engagement within the district.
Executive and Administrative Support:
Serve as a trusted assistant to the Executive Director by managing schedules coordinating meetings and handling travel arrangements as needed.
Prepare meeting materials presentations agendas minutes and followup documentation.
Support grant administration board communication and special projects as needed.
Manage office operations including supply ordering records management and vendor coordination.
Assist in creating and updating databases contact lists project trackers and CRM systems.
Serve as the first point of contact for inquiries and represent LOUMED professionally with internal and external audiences.
Other Responsibilities:
Support internal and external communications efforts including email newsletters social media posts and basic website updates (with vendor support as needed).
Represent LOUMED at community meetings public events and partner functions.
Perform other duties as assigned to advance LOUMEDs mission and support district success.
Minimum Qualifications:
Bachelors degree in Hospitality Communications Business Administration Public Relations Project Management or a related field.
3 years of experience in event planning program management executive support nonprofit management or similar fields.
Strong event planning skills with demonstrated ability to manage events from concept to execution.
Excellent organizational and multitasking abilities with attention to detail and deadlines.
Outstanding communication and interpersonal skills.
Ability to work independently and collaboratively in a fastpaced dynamic environment.
Proficiency in Microsoft Office Suite (especially Word Excel PowerPoint) and comfort with event/project management tools (e.g. Eventbrite Asana Trello).
Preferred Qualifications:
Experience supporting executives or leadership teams in a nonprofit or public/private partnership setting.
Familiarity with CRM platforms email marketing tools (e.g. Mailchimp) or basic graphic design software (e.g. Canva) is a plus.
Knowledge of or strong interest in urban innovation healthcare education and/or placemaking is preferred.
Previous experience working with communitybased organizations higher education healthcare organizations or district management initiatives a plus.
Additional Skills Requested:
Physical Requirements:
Occasional and /or light lifting limited exposure to disagreeable environmental elements (heat cold dirt chemicals etc.)
Employee Rights Employee Polygraph Protection Act
Equal Opportunity Employer The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.
Required Experience:
Manager
Employment Type
Full-Time
