Special Assistant, Office of the CEO, Remote or HQ
Special Assistant, Office of the CEO, Remote or HQ
Posted on :
17-05-2025
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1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
17-05-2025
Job Description
We are looking for a Special Assistant to work closely with the CEO and his Chief of Staff in executing the overall mandate of the leadership team and driving crossfunctional strategic work across our organization.
Reporting to the Chief of Staff the Special Assistant will serve as the right hand to her on all operational elements of the Office of the CEO especially focused on maximizing effectiveness and time through calendar management. This role requires an innovative approach to streamlining processes and proactively identifying opportunities to enhance efficiency in the Office of the CEO the right candidate will embrace emerging technologies and identify their best application to their work. .
The Special Assistant will have a 30000 foot view of the company with a ringside seat to the operations of a highgrowth Series F healthcare company including: growth strategy financing and investor relations government relations and policy revenue operations clinical strategy corporate development partnership negotiations and more.
The Special Assistant will have daily access to and mentorship from a diverse array of senior leaders and participate in meetings with our senior executive team engage in special projects and facilitate the effectiveness of the CEO and Chief of Staff.
As a Special Assistant you will:
- Facilitate the effectiveness of the CEO and the Executive Team (primary responsibility expected to be about 80% time)
- Optimize the CEOs time by managing his calendar including internal and external meetings speaking engagements and travel arrangements.
- You will own the CEOs calendar which will require executive assistant tasks such as phone screening correspondence and managing administrative workflows as well as extremely close partnership with our Executive Operations team
- Own the Office of the CEOs to do list in partnership with his Chief of Staff taking accountability for ensuring work is prioritized and completed within the Office of the CEO and across the organization
- Partner with Communications Team to ensure key messages are shared internally and externally and through relevant channels
- Manage crossfunctional processes and meeting governance. (10% time)
- Facilitate governance for senior leadership and executive leadership meetings along with Chief of Staff including developing their scope and sequence planning strategic agendas and logistics partnering with others to develop materials and managing follow up including communicating to relevant stakeholders and creation and circulation of notes.
- Facilitate the planning and project management of the Board of Directors meetings by working with the CEO and Chief of Staff to develop agendas prepare for meetings coordinate materials and drafting the CEO Report.
- Engage with leaders across the organization to identify emerging issues and advise the CEO and Chief of Staff on emerging priorities.
- Drive special projects. (10% time)
- Partner with the Office of the President on planning major events including the biannual Company retreat
- Continuously evaluate existing processes and propose innovative solutions to improve efficiency and effectiveness within the Office of the CEO
- Ad hoc projects and other duties as assigned.
What We Value:
- You are ridiculously organized. You are incapable of dropping the ball.
- 2 years working experience with a graduate degree OR 4 years working experience with an undergrad degree likely in a fastpaced startup environment
- Demonstrated ability to think creatively and develop innovative approaches to problemsolving and process improvement
- Ambitious career goals specifically to advance to a senior level management position in the future
- Commitment to confidentiality and discretion in appropriately handling sensitive information is required
- Exceptional verbal and written communication skills
- Poise confidence and maturity interacting with key stakeholders
- Ability to build strong relationships and work with individuals at all levels of the organization
- Highly efficient in managing multiple concurrent diverse tasks and projects
- Ability to use independent judgment and work under pressure on competing responsibilities with resilience and a high level of ownership
- Willingness to travel approximately 1020% time
- Given that we work across different time zones some nontraditional hours for early or later calls are an expectation of this role
- Fluency in Google Suite (Gmail Google Sheets Google Docs Google Slides)
- Demonstration of Aledade values (i.e accountability curiosity evidence inclusion & belonging and service) in working with internal and external stakeholders
- Bachelors degree
Preferred Qualifications:
- Familiarity with valuebased care and health care ecosystem
- Experience planning coordinating and executing events
- MPH MBA or other similar advanced degree preferred
- Ability to work from our Bethesda MD or New York NY offices from timetotime
Who We Are:
Aledade a public benefit corporation exists to empower the most transformational part of our health care landscape independent primary care. We were founded in 2014 and since then weve become the largest network of independent primary care in the country helping practices health centers and clinics deliver better care to their patients and thrive in valuebased care. Additionally by creating valuebased contracts across a wide variety of health plans we aim to flip the script on the traditional feeforservice model. Our work strengthens continuity of care aligns incentives and ensures primary care physicians are paid for what they do best keeping patients healthy. If you want to help create a health care system that is good for patients good for practices and good for society and if youre eager to join a collaborative inclusive and remotefirst culture youve come to the right place.
What Does This Mean for You
At Aledade you will be part of a creative culture that is driven by a passion for tackling complex issues with respect openmindedness and a desire to learn. You will collaborate with team members who bring a wide range of experiences interests backgrounds beliefs and achievements to their work and who are all united by a shared passion for public health and a commitment to the Aledade mission.
In addition to time off to support worklife balance and enjoyment we offer the following comprehensive benefits package designed for the overall wellbeing of our team members:
Flexible work schedules and the ability to work remotely are available for many roles
Health dental and vision insurance paid up to 80% for employees dependents and domestic partners
Robust timeoff plan (21 days of PTO in your first year)
Two paid volunteer days and 11 paid holidays
12 weeks paid parental leave for all new parents
Six weeks paid sabbatical after six years of service
Educational Assistant Program and Clinical Employee Reimbursement Program
401(k) with up to 4% match
Stock options
And much more!
At Aledade we dont just accept differences we celebrate them! We strive to attract develop and retain highly qualified individuals representing the diverse communities where we live and work. Aledade is committed to creating a diverse environment and is proud to be an equal opportunity employer. Employment policies and decisions at Aledade are based on merit qualifications performance and business needs. All qualified candidates will receive consideration for employment without regard to age race color national origin gender (including pregnancy childbirth or medical conditions related to pregnancy or childbirth) gender identity or expression religion physical or mental disability medical condition legally protected genetic information marital status veteran status or sexual orientation.
Privacy Policy:By applying for this job you agree to AledadesApplicant Privacy Policy available at Experience:
Chief
Employment Type
Full-Time
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