Event Planner, Sr
Event Planner, Sr
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Salary Not Disclosed
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Job Description
PositionTitle: Event Planner Sr
Employee Classification: Event PlannerSr
College/Division: Arts and Sciences College
Department: 330050AEROSPACE STUDIES
Internal or External Search:External Open to all applicants
Location: Las Cruces
Offsite Location (if applicable):
Target Hourly/Salary Rate: Commensurate with qualifications.
Appointment Fulltime Equivalency: 1.0
Exempt or NonExempt: Exempt
Summary: Designs establishes and oversees the integrated logistical and administrative support needs of multiple complexes. Plans educational events conferences and other events. Assesses program goals estimates facility equipment logistical and catering requirements develops program budgets and negotiates and administers service contracts. Markets and promotes conference services negotiates contracts schedules facilities and manages catering oversee housekeeping and guest services.
Classification Summary:
Designs establishes and oversees the integrated logistical and administrative support needs of multiple complexes. Plans educational events conferences and other events. Assesses program goals estimates facility equipment logistical and catering requirements develops program budgets and negotiates and administers service contracts. Markets and promotes conference services negotiates contracts schedules facilities and manages catering oversee housekeeping and guest services.
Classification Standard Duties:
Works under minimal supervision. Assignments are broad in nature usually requiring originality ingenuity and independent decision making. Has appreciable latitude for unreviewed action or decision. Markets and coordinates conferences and workshops at university facilities to internal departments and external groups. Negotiatesexecutes and administers contract terms; maintains records of conference contracts. Oversees the facilitation of conference activities including coordination of food services facility maintenance and staffing. Invoices collects deposits and accounts for revenues generated through conferences in accordance with university policies and procedures. Manages custodial activities for assigned service locations ensuring maintenance of current cleanliness safety and functionality standards. May oversee housekeeping and guest services. Manages the housing facilities recreational area and the scheduled programs. Oversees the supervision of personnel which includes work allocation training promotion and enforcement of internal procedures and controls and problem resolution; evaluates performance and makes recommendations for personnel actions; motivates employees to achieve peak productivity and performance. Responds to inquiries and researches and resolves problems related to transactions handled by the unit; serves as liaison with other constituencies in the resolution of daytoday recordkeeping procedures and manages department records in accordance with applicable regulations policies and standards. Participates in the development and management of operating budgets for the unit; prioritizes and tracks unit expenditures. Participates in the development of operating goals and objectives; recommends implements and administers methods and procedures to enhance operations. Ensures adherence to established University and departmental policies and procedures objectives quality assurance programs and safety standards. Performs miscellaneous jobrelated duties as assigned.
Required Education Experience Certification/License Equivalency
Required Education:Bachelors degree in a related field.; Required Experience:Three (3) years of experience directly related to the standard duties as outlined.; Equivalency:An Associates degree and five (5) years of related experience; or seven (7) years of related experience may substitute for the Bachelors degree.; Required Certification/License:
Knowledge Skills and Abilities
KNOWLEDGE:Knowledge and understanding of meeting and event planning principles requirements procedures and available resources. Knowledge of conference facilities technology and equipment. Knowledge of finance accounting budgeting and cost control procedures. Knowledge of public institution purchasing principles procedures regulations and standards. Knowledge of cash management principles and/or procedures. Knowledge of contract documents and specifications. Knowledge of marketing strategies processes and available resources. Knowledge of organizational structure workflow and operating procedures.; SKILLS:Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Skill in organizing resources and establishing priorities.; ABILITIES:Ability to gather and analyze statistical data and generate reports. Ability to analyze and interpret financial data and prepare financial reports statements and/or projections. Ability to develop plan and implement short and longrange goals. Ability to make administrative/procedural decisions and judgments. Ability to create compose and edit written materials. Ability to investigate and analyze information and draw conclusions. Ability to perform complex tasks and to prioritize multiple projects. Ability to negotiate and manage contractual arrangements.
Job Duties and Responsibilities
Under minimal supervision plans and organizes annual Cadet events to include diningins/outs commissioning ceremonies history staff rides and graduation requirements. Coordinate Cadet support to university athletic programs. Coordinate annual Cadet support to university wide holiday and veteran programs. Coordinate recruiting events for both ROTC programs. Responsible for liaison with university offices agencies colleges and departments to assist Army and Air Force ROTC to execute education and training of their Cadet populations. Responsible for executing hiring actions of affiliate personnel annually. Responsible for supporting Cadet students with deconflicting required Cadet training and classroom requirements as well as arranging tutoring as needed. Supervises both departments process for deciding and awarding university provided Cadet scholarships. Serves as the Young Hall building security monitor.
Preferred Qualifications
Special Requirements of the Position
Department Contact: Adam Weiser
Contingent Upon Funding:Not Applicable
Bargaining Unit Eligibility:This is NOT a bargaining unit position with American Federation of State County & Municipal Employees (AFSCME).
Standard Work Schedule:Standard (MF 85)
If Not a Standard Work Schedule:
Working Conditions and Physical Effort
Environment: Work is normally performed indoors.
Physical Effort: Light physical effort. Effort applies to no more than two (2) hours per day.
Lifting Requirements: Requires handling of averageweight objects up to 10 pounds or some standing or walking.
Risk: No or very limited exposure to physical risk.
Employment Type
Full-Time
