Administrative Specialist I
Administrative Specialist I
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$ 37782 - 66120
1 Vacancy
Job Description
Description of Work
This position with NCDOT offers full State Benefits competitive salaries and many career development opportunities.
This is an anticipated vacancy.
This posting is for an Administrative Specialist I position in the Winston Salem #2 Resident Engineers office. This position performs a variety of office assistant tasks in support of administrative program and technical operations. This position will be directly responsible for project administration activities related to HiCAMS data entry certified payrolls records review iPad management technician training and Share Point entry. This position will communicate with contractors Department staff and the public to provide effective and helpful customer service via email telephone and written correspondence. Will review and schedule classes and assessments with the Materials and Test Unit. Orders equipment for project inspection sampling and testing. Functions include a diversity of records reports and filing activities public contact answering telephone directing calls to appropriate staff and scheduling. This position will process and approve time entry/payroll process invoices maintain purchase order contracts and accounts payable through SAP create requisitions travel expense vouchers HiCAMS entries and Human Resources administration. This position is responsible for HR duties including knowledge of all policies and procedures process all actions for the departments hiring process FMLA retirements and separations. Ensures training compliance for office by maintaining records and certifications of unit personnel. Processes all certified payroll for contracts to include collecting checking scanning and filing. Other office tasks will include typing correspondence filing and handling of incoming and outgoing mail. Must possess knowledge of general office procedures operation of various office machines as well as general computer software applications such as MS Word Excel Access Beacon NeoGov ServiceNow HiCAMS SAP and DocuSign. Ability to communicate effectively in written electronic and oral form use correct grammar and spelling to compose update and proofread correspondence when completing forms letters and reports is needed. Knowledge of current project workload assigned to the Resident Engineers office is required for daily activities. The ability to schedule and coordinate appointments and meetings will be required. Work hours for this posting are 8:00 am to 5:00 pm Monday through Friday. The selected applicant will be expected to legally operate a motor vehicle. POS #
Knowledge Skills and Abilities / Competencies
Applicants must submit an application that clearly reflects work experience that demonstrates the following:
Customer service experience including resolving customer issues
Experience with Microsoft Office using programs such as Access Word PowerPoint and Excel
Experience completing and/or maintaining records and reports
Experience in record keeping
Experience with letter writing using correct spelling punctuation and proofreading
Minimum Education and Experience Requirements
Some state job postings say you can qualify by an equivalent combination of education and experience. If that language appears below then you may qualify through EITHER years of education OR years of directly related experience OR a combination of both. See for detail.
High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.
Supplemental and Contact Information
Applicants must meet both the minimum requirements and all posted Knowledge Skills and Ability requirements to be considered Qualified for the position. It is important that your application includes all your relevant education and work experience and that you answer all questions associated with the application.
NCDOT will not accept See Attached or See Resume in lieu of education and work experience completed on the application. If multiple applications are submitted to an individual posting only the most recent application received prior to the posting date will be accepted.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
