Associate, Office and Events
Associate, Office and Events
Posted on :
20-05-2025
Employer Active
1 Vacancy
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Monthly Salary
$ 60000 - 80000
Vacancy
1 Vacancy
Posted on :
20-05-2025
Job Description
ROLE OVERVIEW
Pivot Energy is seeking a motivated Office and Events Associate to join our team based out of our Denver headquarters. This position will provide a wide range of event planning and administrative partnership taking the lead on planning and executing our quarterly companywide retreats along with support for board and leadership gatherings and inoffice events. A key outcome of this role will be maintaining our strong relationshipcentered company culture through engaging and seamless experiences. The person in this role will also manage the daytoday operations of our Denver headquarters maintaining a welcoming environment and supporting the team as needs arise.
To be successful in this position the ideal candidate will have an inherent desire to plan and implement complex companywide events that support the backbone of Pivots culture of connectedness while at the same time creating and maintaining a professional welcoming office space. A strong focus of this role will be on event logistics from venue selection and vendor coordination to logistics planning and onsite support. The ability to visit venue sites and transport materials to events is required.
This is an exciting fastpaced role necessitating creative thinking and problemsolving skills paired with a natural inclination to connect with and support coworkers. Due to the need for inperson support at the Denver office only local candidates will be considered.
PRIMARY RESPONSIBILITIES
- Lead planning coordination and execution of companywide quarterly retreats including site selection vendor management contract negotiation meal and meeting logistics and onsite support
- Own dayof event coordination to ensure a seamless employee experience including overseeing event setup coordinating with onsite event hosts and triaging any employee issues or concerns
- Support logistics and planning for board meetings investor meetings and leadership team retreats working as an administrative partner with executive stakeholders to ensure a polished experience
- Create and maintain a welcoming environment for all employees working in and visiting Pivots headquarters in Denver
- Support new hires onboarding in the Denver office including welcome packages seating arrangements office tours and other special projects as needed
- Coordinate with various employeeled committees (including our ESG ERG and Fun committees) on local and remotefriendly events and activities supporting engagement with our nationwide team of employees
- Liaise between building management and the Denver office; convey information regarding building management to Pivot team members
- Monitor and manage office supplies organize office storage areas maintain kitchen/snacks and weekly lunch service for the Denver office team
- Open sort and distribute incoming and outgoing mail deliveries and other correspondence
- Be available to notarize documents for executive team members and teams as necessary
- Additional tasks as required
REQUIRED COMPETENCIES
- 2 years of professional working experience in an office environment
- Prior experience in internal event planning or executive support roles
- Selfstarter with strong selfmotivation and a proven capacity to work in a fastpaced highly fluid environment
- Excellent written and verbal communication skills
- Friendly approachable and professional demeanor
- Proven ability to exercise good judgment discretion and confidentiality
- Exceptional organizational collaboration and planning skills
- Proficiency in GSuite Microsoft Office basic A/V technology and communication tools such as Slack to effectively communicate and collaborate with team members
- Ability to manage multiple tasks and deadlines at the same time
- Valid drivers license
- This position involves regular walking and standing. May occasionally involve stooping kneeling or crouching and lifting items or boxes up to 30 lbs.
PREFERRED COMPETENCIES
- Experience in event planning for teams of 50250 people
- Prior office management experience
- Prior administrative or assistant experience
- Knowledge of employment and human resource processes and procedures
- Familiarity with the solar or clean energy industry
- Active notary commission
$65000 $85000 a year
COMPENSATION & BENEFITS
The estimated base salary range for this position is $60000$80000 depending on relevant experience along with eligibility for the companys substantial bonus plan with a target bonus of 30% of annual salary (prorated in first year based on start date). Compensation will be based on factors such as location level jobrelated knowledge skills and experience.
Pivot Energy is dedicated to providing a great work experience for all employees placing an emphasis on company culture and a focus on our people. To that end Pivot offers an outstanding benefits package that includes:
Excellent health/dental/vision insurance benefits with up to 100% of premiums covered by the company
Four weeks of vacation plus employment milestone bonus vacations
Company paid life insurance and short & longterm disability coverage
Generous parental leave
401(k) matching
Work from home stipend for new employees (IT Equipment Stipend)
Public transit reimbursement
PTO for volunteering in the community
Charitable donation matching up to $500/year
Professional development and educational reimbursements
A complete list of all the benefits Pivot offers may be provided upon request.
Recruitment Agency Notice:
We appreciate your interest in partnering with us; however we are not seeking recruitment agency support for this role.
ABOUT PIVOT
Pivot Energy is a national renewable energy provider that develops finances builds owns and manages solar and energy storage projects that help decarbonize our nations electricity increase equitable access to clean energy for local communities and provide real costsavings to American businesses and
families.
We are fiercely dedicated to accelerating the rapid transition taking place in the energy industry to a more decentralized and cleaner approach to power generation. We are committed to positively contributing to the local communities and people we serve with more than clean energy. We believe global warming poses an existential threat to our planet and that we have a responsibility to help mitigate the threat. Our portfolio includes projects that reduce energy burden for incomelimited families create workforce pathways for underrepresented groups within the solar industry and include robust community investment opportunities.
As a Certified B Corporation and one of Denvers Best Places to Work we believe that company success is driven by a healthy environment thriving society and workplace where all individuals are respected. We evaluate every internal decision on environmental social and governance (ESG) factors to determine if our actions will result in a net positive impact on the community our employees customers shareholders and the more in our annual ESG Report.
At Pivot our core values guide our work internally and externally:
Impact We hold ourselves accountable to having a measurable impact on our people communities and the planet
Balance Put family first; work hard/have fun
Determination Find ways to be successful no matter how difficult the challenge
Professionalism Impress everyone we touch be a team player
Honesty Be truthful and transparent externally and internally
Kindness Create an environment where kindness empathy and vulnerability are embraced
DIVERSITY EQUITY INCLUSION and JUSTICE STATEMENT
At Pivot we are proactively developing and maintaining an inclusive culture rooted in mutual respect that supports a workforce of different generations races gender identities sexual orientations ability statuses religions and cultures to work collaboratively together for greater impact. We seek to build a team that invests in relationship building celebrates each others successes and makes space for the unique contributions and working styles people bring into Pivot.
Pivot invests in companywide trainings assessments and programs to advance internal inclusion and equity practices such as employee allyship building crosscultural communications and equitable hiring and management protocols to increasingly recognize bias and ensure mutual respect and belonging.
EEO STATEMENT
Pivot Energy is an Equal Opportunity Employer and is committed to increasing the diversity of its workforce. We actively work to cultivate an inclusive culture that welcomes empowers and enables equitable career growth for employees regardless of background.
Required Experience:
IC
Employment Type
Full-Time
Key Skills
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