Executive Assistant
Executive Assistant
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Job Description
Title: Executive Assistant with TS/SCI Clearance
Location: Washington D.C. metro area
Summary
Rios Partners is a missiondriven consulting firm creating positive change by delivering value for our clients investing in our employees and solving tough problems thatbenefit our local and global communities. We ground our approach in empathy enabling our team members to better hear our customers challenges and work together to develop effective solutions. As a team we know what it takes to move organizations forward with measurable sustainable results.
Our primary consideration when evaluating candidates is alignment with our Mission and Values which can be found at Description
This position supports senior DoD leadership within the Office of the Secretary of Defense at the Deputy Assistant Secretary of Defense (DASD) candidate will directly supporthighranking Federal Government Senior Executives and interact with DoD Flag / General Officers and their supportstaffs. This position will routinely exercise independent judgement and discretion to include being empowered to commit the principals time based on interpretinggeneral guidelines and established rules of protocol.
Job Responsibilities:
- Formulate and refine multiple standard operating procedures processes and work products/templates based on their subject matterexpertise and independent assessments. These decisions are the basis of the daily business operations of the offices but also represent the overall strategic engagement plans of their clients. Tasks will require impeccable judgement discretion a thorough knowledge of the business operations and plan and empowerment by their clients.
- Serve as primary point of contact and liaison with senior DoD leadership for interpreting proposed policies and operating practices DoD Directives Instructions Publications & Manuals and providing expert recommendations to the DASD(P) military assistants and other Senior Executive Service and Flag/General Officers and their staffs.
- Create tools such as Excel spreadsheets and other databases to compile track summarize and report the status of various documents and projects.
- Ensure conformance with established guidelines; providetimely feedback and status upon request.
- Perform special projects on own initiative or as assigned.
- Provide input to and communicate with various military assistants Chiefs of Staff OSD Protocol Pentagon Force Protection Agency and subordinate organization personnel to guide and direct daily operations and provide inputs into strategic plans.
- Provide liaison with the Secretary of Defense/Deputy Secretary of Defense OSD Protocol Pentagon Force Protection Agency subordinate offices other DoD agencies and industry and academic institutions to ensure ongoing effective business operations.
- Ensure conformance toestablished deadlines.
- Serve as subject matter expert in interpreting Joint Travel Regulations (JTR) andfacilitating compliance with Foreign Clearance Guide to plan and coordinate travel in conjunction with the DASD(P) activities; review travel authorizations and vouchers; arrange necessary passports and visas for official travel.
- Manage andmaintain the complex calendars and schedules of DASD(P) senior personnel and resolve conflicting priorities and orchestrate changes to the calendar as required that may include coordination verification and scheduling of meetings with senior government personnel congressional members and staff industry and academia personnel.
- Plan coordinate and confirm logistical support (transportation badges security clearance paperwork audio visual supportetc. for meetings held in conjunction with the DASD(P) activities; escort greet and provide information supporting visits to the DASD(P).
- Provide a daily readahead book with information for the next day and next week activities for the DASD(P) prior to the end of the duty day;maintain electronic copies and paper as directed by the Government of files of all office documents including letters memos reports and briefings.
- Coordinate office administrative functions including office security administration office space management processing security clearance and visit requests for OUSD(P) personnel and visitors scheduling office events and ordering supplies. Should have experience in administrative support and working knowledge of DoD security procedures.
Required Qualifications:
- Education: A bachelors or associate degree from an accredited college or university is required. In lieu of a bachelors or associate degree eight (8) years of demonstrated experience and skills in providing Executive Level Administrative Assistant support to Senior Executives in the Government Military (DoD Flag / General Officers) or Private Sector to include but not limited to correspondence / workflow management may be substituted.
- Experience:
- A minimum of six (6) years of demonstrated experience and skills in providing Executive Level Administrative Assistant support to Senior Executives in the Federal Government Military (DoD Flag / General Officers) or Private Sector to include but not limited to scheduling and travel.
- Demonstrated experience providing timely and highquality support to Executivelevel Principals in a complex and fastpaced environment requiring a highdegree of critical thinking initiative problem solving and professional judgment across an organizational setting (i.e. not siloed to one or two specific tasks).
- Highly proficient with DTS and CATMS.
- Highly proficient using Microsoft Office Suite to include Word Excel and PowerPoint
- Clearance:Top Secret with SCI eligibility
Additional information
- U.S. work authorizationrequired
- Must be willing to live in the DC Metro Area and commute to the Rios Partners office at least twice weekly
Benefits Information:
- Profitsharing/Performance Bonus:Rios Partners is committed to ensuring the success of the organization benefits the entire team. As such a portion of profits is paid out to employees. The total amount of ProfitSharing/Performance Bonus distributed to the team may vary year to year and will depend on numerous factors including market conditions company performance and individual performance.
- Retirement plan:Rios Partners offers a 401(k) and contributes an amount equivalent to 3% of the employees base salary each month to the designated fund. Employees may choose to contribute additional money into the 401(k) from their paycheck each month.
- Health insurance:Rios Partners Offers health benefits through an Individual Coverage Health Reimbursement Arrangement (ICHRA). This option empowers employees with more personalized healthcare options. With ICHRA Rios Partners contributes taxfree dollars toward your health insurance premiums giving you the flexibility to choose a plan that best fits your needsrather than being limited to a traditional group plan.
- Vision insurance:Rios Partners offers a vision plan through MetLife that covers eye exams glasses contacts and other vision related services.
- Dental insurance:Rios Partners covers the premium for both the employee and their dependents for a dental insurance plan through MetLife employees can purchase up to a higherlevel plan.
- Disability insurance:Rios Partners will pay 100% of the premium for both shortterm and longterm disability insurance provided through Guardian.
- Paid Time Off (PTO) and holidays:You will be eligible for three weeks of PTO (15 days) and 12 paid holidays each year. In additional accrued PTO Rios Partners provides additional time off for both expected and unexpected events (e.g. Bereavement Leave Jury Duty Voting).
- Maternity Paternity and Adoption Leave:Rios Partners celebrates employees choice to become parents. We are also aware that pregnancy and caring for an infant or a newly adopted child may cause additional life complexities. As such we provide employees twelve (12) weeks of paid leave in association with the birth of an employees own child or the placement of a child with the employee in connection with adoption or foster care. To be eligible for Maternity/Paternity/Adoption Leave Program team members must: 1) Have worked at Rios Partners fulltime for a minimum of 12 continuous months. 2) Be in good employment standing with Rios Partners (i.e. not on probation). 3) Request leave a minimum of 30 days in advance if possible. If this is not possible please place your request as soon as possible once you become aware of it. Regardless of eligibility for the Rios Partners Maternity/Paternity/Adoption Leave Program all Rios Partners employees are eligible for the Department of Labors Family and Medical Leave Act entitlements as well as Rios Partners Short Term Disability plan.
- Employee Assistance Program:Rios Partners cares about the mental health of our employees. Through our employee assistance program Health Advocate we offer EAP sessions to address personal issues such as relationship struggles substance abuse parenting challenges and grief. Health Advocate provides support and resources for every eligible employee and their family.
- Training and Development:Rios Partners is committed to helping you achieve your highest potential. Our personal view is that this is best accomplished through a combination of client engagements opportunities to take on new roles within the team and internal (team) / external (expert) training.
Equal Opportunity Employer
Rios Partners is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receiveconsideration for employment without regard to sex gender identity sexual orientation race color religion national origin disability protected Veteran status age or any other characteristic protected by law.
Rios Partners is an EVerify Employer. Clickherefor more information on EVerify.
Seniority Level:Entry level
Functions:AdministrativeCustomer ServiceHuman Resources
Workplace Type:Hybrid
Job Type:Fulltime
Employment Type
Full-Time
