Hourly Pooled - Science & Math Teaching Center Office Aide
Hourly Pooled - Science & Math Teaching Center Office Aide
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Join Our Campus Community!
Thank you for your interest in joining the University of community thrives on the contributions of talented and driven individuals who share in our mission vision and values. If your expertise and experience align with the goals of our institution we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today!
At the University of Wyoming we are committed to creating a supportive and enriching workplace.
JOB TITLE:
Office Aide
JOB PURPOSE:
Office aide to help with office duties.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Graduate programs (MMA MSC MST)
- Recruiting
- Applications Use Salesforce to track new applications and send completed and compiled application paperwork to Director. Approve and designate advisor when application is approved by Graduate Committee Board. Deny as requested in Salesforce along with sending letter of denial.
- Scholarships fill out Scholarship worksheets every semester for tuition awards for current SMTC students
- Course loadingReviewverifyandmodifyclass schedules (fall spring summer) for oncampus Distance and UWC Director in tracking and scheduling future course schedules for schedules to theAssociateDirector for Course changes to course scheduling to Course Action Requestforms fornewmodifiedor deleted the preparation and update of program brochures and publications.
- Paperwork for students
Professional Development work (outreach and inreach)
- Supporting MOUs (invoicing tracking depositing) cashier deposit forms with appropriate accounts. Separating Science and Math PD expenses
- Reconciling expenses
- Scheduling and logistics
- Helping with ordering and tracking supplies
SMTC daytoday
- Prepare and proofread correspondence departmental activities office procedures and forms for the program coordinator faculty staff graduate assistants and lecturers. Arrange meetings for committees and program meetings whichincludesassembling needed information for distribution scheduling a room audio/visual connectionsrecordingand distributingmeetings via Zoomandprovidingmealsorrefreshments. Prepare and distribute agenda in updating SMTC Directors customer service for faculty staff students prospective students and general public through personal interactions email contact and via telephone (respond to inquiries orally and in writing regarding programs and student requests record messages transfer calls etc.). Assist with difficult or sensitive situation
- Assist withestablishingannual budget categories and amounts within theSchoolincluding grants account forms inWyoCloud. Prepare contracts and send vendor forms with travel arrangements and for the SMTC. Establish and track faculty sub accounts and keep faculty and relevant parties as a resource on PCard policy and compliance for all departmental accounts withWyoCloud.
- Resolve issues withvendorsPurchasing and Accounts Payable. Communicate withofficesproviding funding in particular instances.
- Request disposal/sale of used property. Maintain office supplies to meet faculty needs. Arrange for office equipment repairand coordinate Request for Estimates through UW Operations.
- Mail phone website monitoring
- Faculty Searches: Assistwithor coordinatecorrespondence and advertising. Scheduleandmaintainsearch committee applicants for needed information. Contact applicants chosen for interviews and schedule travel arrangements (airplane hotel etc.). Setup interview schedule including meal arrangements and presentation reception and distribute itinerary to includes activities outside of UW and College of candidates while on campus.
- Organizing and maintaining server (Warehouse) documents
- Supporting grants (e.g. stipends for teachers ordering and tracking supplies credits etc.)
- Website updates as needed
- Marketing help
- Supporting the director and faculty in the unit in other ways as needed
MINIMUM QUALIFICATIONS:
High School Graduate
DESIRED QUALIFICATIONS:
Experience with the essential duties
REQUIRED APPLICATION MATERIALS:
Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application:
- Cover letter
- Resume or C.V.
WORK LOCATION:
Oncampus: This position provides vital support to campus customers and the successful candidate must be available to work on campus.
HIRING STATEMENT/EEO:
All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran. In compliancewith the ADA Amendments Act (ADAAA) if you have a disability and would like to request an accommodation to apply for a position please contact us ator email.
ABOUT LARAMIE:
The University of Wyoming is located in Laramie a charming town of 30000 residents nestled in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its only 4year university helping to make it a leader in academics research and outreach with stateoftheart facilities and strong community ties. We invite you to learn more about Laramie by visiting the About Laramie website.
Located in a high mountain valley near the Colorado border Laramie offers both outstanding recreational opportunities and close proximity to Colorados Front Range and the metropolitan Denver area. Laramies beautiful mountain landscape offers outdoor enjoyment in all seasons with over 300 days of sunshine annually. For more information about the region please visit
Employment Type
Part-Time
Key Skills
Similar Jobs
Dr. Job is an online platform that connects employers with skilled job seekers, facilitating the search for job opportunities and top talent. Established in 2015. Dr. Job Pro has emerged as the world premier job portal, attracting thousands of job seekers every day from all over the world.
Follow Dr.Job
Dr Job FZ LLC. 2025 © All Rights Reserved