Jobsite Administrator
Jobsite Administrator
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Job Description
Compensation range:
$18.00$25.00
Any Employment Offers are Contingent Upon Successful Completion of the Following:
- Verification of Work Authorization and Employment Eligibility
- Substance Abuse Screening
- Physical Exam (if applicable)
- Background Checks for Badging/Security Clearances
About Hensel Phelps:
Founded in 1937 Hensel Phelps specializes in building development construction and facility services in markets ranging from aviation to government commercial transportation critical facilities healthcare and transportation. Ranked #1 in aviation and #6 overall general contractor in 2024 by BDC Hensel Phelps is one of the largest employeeowned general contractors in the country. Driven to deliver EXCELLENCE in all we do and supported by our core values of Ownership Integrity Builder Diversity and Community Hensel Phelps brings our clients visions to life with a comprehensive approach that begins with innovative planning and extends throughout the life of the property.
Position Description:
The Jobsite Administrator is responsible for a variety of administrative and clerical duties to support daily office operations for multiple departments and projects across the region. This individual is a serviceoriented team member who can take initiative work independently and adapt quickly in a fastpaced work environment.
Position Qualifications:
- An associates degree is preferred.
- 2 years of administrative experience.
- Comprehensive proficiency in the current version of Microsoft Word Excel and Outlook.
- Excellent oral and written communication skills; customer service oriented.
- Collaborative innovative and a quick learner.
- Great attention to detail organized and ability to multitask.
- Certification of Notary or Notary Certificate (acquired within 60 days of hire).
Essential Duties:
- Greet visitors/industry partners and help with checkin via the visitor management system.
- Answer the central phone line and direct incoming calls to the appropriate project personnel.
- Provide administrative support to the project team.
- Manage and update the project calendar with companywide events and meetings and oversee conference room scheduling; schedule and coordinate food and beverages for meetings as needed.
- Compose and manage routine correspondence to all levels of personnel.
- Maintain office machines equipment and supplies by conducting regular inventory checks ordering supplies and scheduling routine service appointments.
- Submit payroll weekly for all office personnel and process weekly invoices.
- Check and distribute mail daily.
- Coordinate building security access and parking for all office personnel and process badging and renewals for federal base access and maintain regionwide badging spreadsheet.
- Schedule hotel accommodations for employees (as needed) and assist with planning of special events.
- Responsible for helping with the New Hire onboarding via UKG Onboarding.
Physical Work Classification & Demands:
Light Work. Exerting up to 25 pounds of force occasionally and/or up to 10 pounds of force frequently and/or a negligible amount of force constantly to move objects.
The individual in this position will periodically walk kneel sit crouch reach stoop read/see speak push pull lift stand and finger/type. The frequency of each action varies by workflow and office activity.
Walking The person in this position needs to occasionally move about inside the office to access file cabinets office machinery boxes cabinets etc.
Constantly operates a computer and other office machinery such as a calculator copy machine phone computer and computer printer.
The person in this position frequently communicates with employees and external stakeholders regarding a variety of topics related to office administration.
Constantly computes analyzes and conceptualizes mathematical calculations and formulas.
Constantly reads written communications and views email submissions.
The person in this position regularly sits in a stationary position in front of a computer screen.
Visual acuity and ability to operate a vehicle as certified and appropriate.
Rarely exposed to high and low temperatures
Rarely exposed to noisy environments and outdoor elements such as precipitation and wind.
Benefits:
Hensel Phelps provides generous benefits for our fulltime employees. This position is eligible for companypaid medical insurance life insurance accidental death & dismemberment longterm disability 401(K) retirement plan and our employee assistance program (EAP). Hensel Phelps also believes in the importance of taking time to recharge. As a result employees are eligible for paid time off beginning upon hire.
Equal Opportunity and Affirmative Action Employer:
Hensel Phelps is an equal opportunity employer. Hensel Phelps is committed to engaging in affirmative action to increase employment opportunities for protected veterans and individuals with disabilities. Hensel Phelps shall not discriminate against any employee or applicant for employment on the basis of race color religion sex age national origin sexual orientation gender identity and expression domestic partner status pregnancy disability citizenship genetic information protected veteran status or any other characteristic protected by federal state or local law.
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant. However employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information unless the disclosure is (a) in response to a formal complaint or charge (b) in furtherance of an investigation proceeding hearing or action including an investigation conducted by the employer or (c) consistent with the contractors legal duty to furnish information. 41 CFR 601.35(c)
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Required Experience:
Unclear Seniority
Employment Type
Full-Time
