Senior Clerk | Assessors
Senior Clerk | Assessors
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Preference will be given to applications received byMay 30 2025. However the position will remain open and applications will be accepted untilJune 16 2025.
Job Title:Senior Clerk
Department:Assessors Office
Supervisor:Assessor
Status:Union
Salary:Step 1 $26.47 per hour
Union:United Steelworkers of America AFLCIO CLC Local 951710.
FLSA:NonExempt
Hours/Week:35
The salary is based on a four (4) step table. Step 1 is $26.47 per hour and Step 4 is $30.20 per hour.
POSITION OVERVIEW: The Senior Clerk is responsible for performing highly responsible administrative and secretarial services for the Assessors Office. The position is responsible for performing a variety of moderately complex tasks including answering inquiries about abatements updating maps spreadsheets updating chainoftitle cards and keeping a list of changes in tax billing information.
SUMMARY: The following description is a general summary of responsibilities with some specific duties. It is not a total delineation of all duties nor does it limit the responsibilities to those stipulated. This position functions as a part of the overall municipal team to ensure effective and efficient municipal operations.
The Senior Clerk is familiar with the work routine and uses initiative in carrying out recurring assignments independently with specific instruction.
The Senior Clerk performs administrative office management to the Assessors office and provides administrative support to the Assessor. This position entails the performance of complex office tasks requiring composing and typing correspondence reports computer data entry work record keeping filing and working directly with customers and other municipal personnel. The Senior Clerk is responsible for improving upon the efficiency and effectiveness of all areas under his/her direction and control. The Senior Clerk is familiar with the work routine and uses initiative in carrying out recurring assignments independently with specific instruction.
SUPERVISION: Works under the administrative direction of the Assessor and under the policy direction of the Board of Selectmen. The supervisor provides additional specific instruction for new difficult or unusual assignments including suggested work methods. The employee is expected to recognize instances which are out of the ordinary and which do not fall within existing instructions; the employee is then expected to seek advice and further instructions. Reviews and checks of the employees work are applied to an extent sufficient to keep the supervisor aware of progress and to insure that completed work and methods used are technically accurate and that instructions are being followed.
JOB ENVIRONMENT: A great deal of work is carried out in a team environment and with a degree of independence. Administrative work is performed under typical office conditions with frequent interruptions. Operates personal computer and standard office equipment such as copier facsimile machine etc.
ESSENTIAL FUNCTIONS: The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar related or a logical assignment to the position.
Process all motor vehicle commitments utilizing MUNIS and electronic file from the Registry of Motor Vehicles.
Process all repair and dealer plate commitments utilizing file from the Registry of Motor Vehicles.
Process annually farm and boat excise commitments.
Balance monthly exemptions and abatements with the Tax Collectors office.
Verify values for trailers campers/motor homes with the Registry of Motor Vehicles.
Develop new MVE values for the purpose of rebills.
Assist taxpayers with general inquiries; in person by email and on telephone.
Review essential information on all incoming statutory exemptions and abatement applications.
Enter data changes into Real Property a computerassisted mass appraisal (CAMA) system and Real Estate Research Consultants (RRC) personal property system.
Interpret deed transfers update mass appraisal system and mail out sales questionnaire forms.
Schedule property inspections for Assessor and Assistant Assessor.
Develop/prepare abutters lists for certification.
Complete municipal lien requests for Collectors office.
Sending out income and expense forms.
Verifying residential and commercial sales.
Attend meetings as required.
Perform other similar duties as required or requested by the Assessor and Assistant Assessor.
QUALIFICATIONS: Education and Experience
Must be a high school graduate with a business school or higher specialized training Associate degree preferred. Not less than three (3) years of experience in general office work in a municipal setting or any equivalent combination of education training and experience. Experience with computerassisted Mass appraisal software (CAMA) and Real Estate Research Consultants (RRC) personal property system preferable but not required. Must pass a background and criminal history (CORI) review.
Preferred Qualifications
Candidate must be able to demonstrate possession of the required knowledge skills and abilities to perform this work.
Knowledge Ability and Skill
Knowledge: Knowledge of Seekonks policies procedures and bylaws. General familiarity with state statutes bylaws regulations policies and procedures. Thorough knowledge of department operations. Knowledge of office equipment and the operation of computer software applications particularly word processing spreadsheet database email and internet. General knowledge of local government and its operations.
Ability: Communicate effectively orally and in writing. Ability to work independently. Ability to create presentations and professional correspondence. Ability to multitask effectively and work within timelines and prioritize tasks. Ability to operate a computer in order to input and retrieve information to make analysis of data and to process billing. Must have the ability to type 60 to 80 words per minute with minimal errors. Must have the ability to comprehend complex payroll records collective bargaining agreements and directives.
Skill: Excellent customer service and interpersonal skills. Excellent communication skills in person by phone and electronically. Skills in operating computers and utilizing appropriate software applications to include database and spreadsheet applications including but not limited to Microsoft suite products. Excellent organizational skills. Strong analytical and math skills. Good interpersonal skills to work in a team environment.
PHYSICAL REQUIREMENTS: Light physical effort required to perform duties under typical office conditions. Frequently required to sit stand and walk over various surfaces. May spend sustained periods on a computer telephone or operate other office equipment. Regular interruptions to assist citizens customers and other Town employees. Occasionally required to move push or pull items weighing up to 30 pounds.
This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
The Town of Seekonk is an Equal Opportunity/Affirmative Action Employer
Posted 5/15/2025
Required Experience:
Senior IC
Employment Type
Full-Time
