Contract Specialist Senior
Contract Specialist Senior
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Job Description
Current employees: Please apply through the employee portal to be considered for this opportunity.
Pay Range:
$41.51 $51.03 HourlyDepartment:
Department of County Human Services (DCHS)Job Type:
Regular RepresentedExemption Status:
United States of America (NonExempt)Closing Date (Open Until Filled if No Date Specified):
May 30 2025
The Opportunity:
Overview:
THIS WORK MATTERS!
Department of Community Human Services (DCHS) approximately 300 contracts/amendments per fiscal year and is responsible for a contracted budget of over 65 million dollars. Of the 65 million contracted dollars 45% of these dollars come from federal and state funding sources. Contracts continuing federal or state funding come with added technical and administrative requirements that must be reviewed interpreted monitored and included in vendor contracts. The purpose of this position is to develop the most complex human services contracts for DCHS Administration Aging Disability and Ventrans Services Division (ADVSD) Intellectual and Developmental Disabilities Services Division (IDDSD) Youth and Family Services (YFS) including Schools Uniting Neighborhoods Service System (SUN SS) Community Services (CS) Weatherization and Energy Services Domestic and Sexual Violence Coordinators Office (DSVCO) and Preschool for All (PEL) which are clear accurate well written in accordance with applicable laws rules policies and procedures and are consistenly deivered in a timely manner. This position is responsible for assuring accountability in the contracting and expenditures of public funds and performs a variety of professional and technical tasks related to the development execution and oversight of complex human services contracts intergovernmental agreements and memoranda of understanding. This position also examines processes and develops work procedures.
As the Contract Specialist Senior other duties will include:
Develops a wide variety of service contracts and intergovernmental agreements (IGAs) that meet the requirements of funding sources and ensure their timely processing.
Convene and staff a work group of stakeholders to design implement and monitor a complex network of program and service contracts which meet the programs objectives.
Gathers the necessary programmatic details required to generate complaint legally sufficient procurement and contractual documentation
Provides technical and administrative assistance in the negotiation research design development implementation monitoring and evaluation of contracts
Provides technical assistance to contractors in interpreting contract requirements. Provides technical assistance to program staff in developing contract language outcomes and reporting requirements for professional services contracts. Most contracts have multiple procurement authorities numerous program instructions and funding sources.
Represents Contracts & Procurement Unit at various meetings i.e. planning for new services or ongoing status update meetings
Extensive knowledge of federal funding requirements and provide information pertinent to federally required documents
Creates required documents that serve as a foundation for all contracting actions in MMP resulting in contracts. Thereafter create fiscal documents in Workday to tie into the procurement and contract documents. This requires expertise in the business functions of specific functional areas including Finance and Materials Management. DCHS contracts include multiple services and multiple funding sources all with competing requirements and reports
Develops requests for procurements/contracts/amendments into language which reflects an accurate interpretation and implementation of policies principles and program needs. Edits contract statements of work submitted by Contractors; into legally sufficient language compliant with PCRB rules ORS 279 PUR1 CON1 FINs.
Edits very technical and legally binding boilerplate templates to ensure county risk is minimal and defensible
Prepares comprehensive package of documents and forms to be presented for Board Agenda Placement and tracks these documents through the internal signature process
Establishes and maintains effective working relationships with other department staff other county employees providers contractors elected officials and the public. Specifically this position works with program and fiscal staff managers county attorney central purchasing and contract staff and community providers to write agreements that benefit the direct service clients and other stakeholders
Federal Funding administration in interpreting monitoring and evaluation of contractor conformance with terms and conditions of contract
Diversity and Inclusion: At Multnomah County we dont just accept difference; we value it and support it to create a culture of dignity and respect for our employees. We are proud to be an Equal Opportunity Employer. As a Department of County Human Services (DHCS) employee you will create a work culture of respect trust and understanding for the highly diverse populations of the Department of County Human Services in the office and in the community. Every employee shares the responsibility for promptly bringing to the Countys attention conduct that interferes with providing a work environment free of illegal discrimination and harassment.
TO QUALIFY:
We will consider any combination of relevant work experience volunteering education and transferable skills as qualifying unless an item or section is labeled as required. Please be clear and specific about how your background is relevant. For details about how we typically screen applications review our overview of the selection process page.
Minimum Qualifications/Transferable Skills*:
Education/Training:
A Bachelors Degree in Business Administration or related field from an accredited College or University plus Three (3) to Six (6) years of experience writing contracts and/or legal contract experience
Advance Technical writing and interpreting contracts
Three (3) to Six (6) years experience working with Government contracts
Preferred Qualifications/ Transferable Skills*: You do not need to have the following preferred qualifications/ transferable skills to qualify. However keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.
*Transferable skills: Your transferable skills are any skills you have gained through education work experience (including the military) or life experience that are relevant to this position. Be sure to describe any transferable skills on your application and clearly explain how they apply to this position.
SCREENING & EVALUATION:
REQUIRED:
Application Packet: You must submit all requested items below. Failure to do so will be deemed an incomplete application.
1. Attach a Resume demonstrating you meeting minimum qualifications; AND
2. Attach a Cover Letter addressing the following:
Demonstrate your experience working with diverse vulnerable populations; and
How you meet the qualifications for this position; and
Why you are interested in the position
Note: The application resume and cover letter should clearly demonstrate your work experience/skills and how they relate to the descriptions provided in the Overview and To Qualify sections of the job announcement. Please be thorough as these materials will be scored and determine your eligibility to advance in this recruitment process.
Only apply ONCE for this opportunity. Duplicate applications CANNOT be submitted on Workday.
Internal applicant: If you are an internal candidate (current employee including oncall regular probationary limited duration and temporary employee) your job application will consist of the career profile that you complete in Workday. Before you apply please make sure to do the following:
Navigate to your profile in Workday (see: My Career Profile) and click on the Career section of your profile. Complete all sections of your career profile that you want to have included in your application (Job History Education Skills Languages Certifications etc.).
When completing the application on Workday as an internal candidate you will need to scroll down to see the Resume/Cover Letter section on your screen. This is the place where you may upload your resume and cover letter by clicking the Upload button for EACH document youd like to upload. There will be no other prompts for you to upload your resume and cover letter.
External applicant: When completing the application on Workday as an external candidate (including volunteers unpaid interns contractors and community partners) through you will come to a page where you will see the Resume/CV section. This is the place where you may upload your resume and cover letter by clicking the Upload button for EACH document youd like to upload. There will be no other prompts for you to upload your resume and cover letter.
Do not click the Submit button before you upload your documents.
After You Apply:
Please save a copy of this job posting for your reference as it will not be available for you to view online after the job posting closes.
Log in to your Workday account before the job posting closes to see if you have any pending tasks or actions to complete. These can be found under the My Applications section. You must complete these tasks or actions before the job posting closes.
Check both your email and Workday account for updates regarding this recruitment.
The Selection Process: For details about how we typically screen applications review our overview of the selection process page. We expect to evaluate candidates for this recruitment as follows:
Initial review of minimum qualifications
Resume and Cover Letter Review
Phone screen
Consideration of top candidates
Language assessment
Background reference
Note: Application information may be used throughout the entire selection process. This process is subject to change without notice.
ADDITIONAL INFORMATION:
Routine Telework: This position is designated as routine telework meaning you will be working remotely (from home); a hybrid schedule also is available. As with all routine telework positions employees may be required to come into the office on occasion. The designation of Routine Telework may be subject to change at a future time. All employees must reside in Oregon or Washington; the county cannot support ongoing telework from other locations. The onsite work location for this position is Five Oak Building 209 SW 4th Portland OR 97209.
Serving the Public Even During Disasters
Everyday Multnomah County staff work together to serve as a safety net for our communities. During a disaster this safety net becomes even more critical. All County employees have a role in serving the public during inclement weather natural disaster or other types of community emergency response. During these emergency responses while typically there begins with a call for volunteers county employees may ultimately be reassigned from their current position to a role in the emergency response to support the critical needs presented by our communities. For more information please visit the Disaster Service Worker Information page.
Diversity and Inclusion: At Multnomah County we dont just accept difference; we value it and support it to create a culture of dignity and respect for our employees.
We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race color religion sex sexual orientation gender identity national origin disability veteran or protected veteran status genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.
Veterans Preference: Under Oregon Law qualifying veterans may apply for veterans preference. Review our veterans preference page for details about eligibility and how to apply.
Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.
Questions
Recruiter:
Nicole ColeEmail:
Phone:
1 (503)x87767Application information may be used throughout the entire selection process. This process is subject to change without notice.
Disclaimer: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.
Job Profile:
6031 Contract Specialist SeniorRequired Experience:
Unclear Seniority
Employment Type
Full-Time
