Job Posting Title

Agency

Supervisory Organization

Job Posting End Date (Continuous if Blank)

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/PartTime

Job Type

Compensation

Job Description

Agency/Division Information

The Oklahoma Health Care Authority (OHCA) works to ensure Oklahomans have access to better health and better care. The agencys core values include passion for purpose trust and transparency empowerment and accountability best in class and outcomedriven and servant leadership. As part of the interview process candidates may be required to attend an inperson interview at our Oklahoma City office.

Position Purpose

The Executive Administrative Assistant II provides highlevel and crossfunctional administrative support to OHCAs Executive Leadership. This role manages complex calendars coordinates agencywide events ensures seamless communication across executive offices and handles sensitive information with discretion. This position is distinguished by its elevated responsibilities including serving as a crosstrained backup for all executive assistant functions acting as a liaison across departments and managing multifaceted projects and events. The role contributes directly to OHCAs mission by ensuring executive operations remain efficient responsive and aligned with agency goals.

Principle Activities May Include:

• Provides comprehensive administrative support to multiple Executive Team members including scheduling travel coordination and correspondence.

• Leads planning coordination and hosting of highprofile internal and external events meetings conferences and visits involving executive leadership stakeholders partners and distinguished guests.

• Crosstrains across all executive assistant roles to ensure continuous support and operational coverage during absences or peak workloads.

• Serves as a central communication hub between executive leadership internal departments and external stakeholders.

• Prepares and reviews reports presentations meeting agendas and confidential correspondence; manages complex filing and recordkeeping systems.

• Supports agency projects and initiatives by gathering information managing timelines and coordinating logistics.

• Exercises discretion and maintains confidentiality in handling sensitive documents and communications.

• Tracks action items and deliverables on behalf of executive leadership ensuring timely completion and followup.

• Participates in strategic scheduling to optimize executive availability and priority alignment.

• Assists in the preparation of performance reports contracts and compliance documentation for leadership review.

• Identifies and recommends process improvements for administrative efficiency and alignment with agency standards.

• Other duties as assigned.

Knowledge Skills Abilities and Competencies

The Executive Administrative Assistant II demonstrates exceptional organizational and communication skills with the ability to manage complex scheduling coordinate highlevel events and maintain strict confidentiality. This role requires a proactive approach to problemsolving strong attention to detail and the flexibility to adapt quickly across multiple executive offices. Proficiency in Microsoft Office tools virtual platforms and administrative best practices is essential. Success in this position is supported by the Korn Ferry competencies of Manages Complexity to navigate dynamic and highvolume workflows; Plans and Aligns to ensure executive priorities and deadlines are met; and Communicates Effectively to foster clear professional and timely interactions across all levels of the agency.

**To be considered for this position your application must include a resume/CV with complete work and education history.**

Education and/or Experience:

• 6 years of clerical office work including 3 years as an office manager executive assistant or as a confidential secretary OR

• An equivalent combination of education including 3 years as an office manager executive assistant or as a confidential secretary experience.

Preference may be given to candidates with

• Certification(s) such as Certified Administrative Professional (CAP) Project Management Professional (PMP) Certified Executive Assistant (CEA) Notary Public License Microsoft Office Specialist (MOS)

• Experience working in a government or healthcare agency environment

Physical Demands:

• Must be able to remain sitting for prolonged periods at a desk and working on a computer.

• Must be able to move or lift up to 15 pounds at various times.

Work Environment

The office work environment includes regular exposure to general office equipment such as computer equipment phones and copy machines.

Why Youll Love Working Here

At the Oklahoma Health Care Authority (OHCA) were proud to create a workplace where employees thrive. Named a Top Workplace in Oklahoma for five consecutive years this achievement reflects the dedication and collaborative spirit of our incredible team. Heres what we offer to support employees and their family:

• Generous statepaid benefit allowance to offset insurance premiums.

• A wide selection of toptier health insurance plans.

• Optional flexible spending accounts for health care or dependent care expenses.

• Employee Assistance Program (EAP) offering confidential support.

• Wellness benefits including an onsite gym and fitness center discounts.

• 11 paid holidays annually.

• 15 vacation days and 15 sick days in your first year.

• Retirement Savings Plan with substantial employer contributions.

• Longevity Bonus to reward years of service.

• Public Service Loan Forgiveness eligibility and reimbursement for educational expenses.

• Professional development training opportunities including CEU support.

Accommodation Statement:

The Oklahoma Health Care Authority complies with applicable State and Federal civil rights laws and does not discriminate. All qualified applicants will receive consideration for employment without regard to race color sex religion disability age national origin or genetic information. If a reasonable accommodation is needed to participate in the job application or interview process to perform essential job functions and/or to receive other benefits and privileges of employment please contact the Civil Rights Coordinator at.

Notice to applicants:

Please add to the address book or safesenders list in your email. All correspondence will come from this address. Be sure to check your junk folder. If you have questions about the status of your application you can contact the HR team at.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Current State of Oklahoma employees must apply for open positions internally through WorkdayJobs Hub.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information race religion color sex age national origin or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.