What Youll Do
Management:
- Manages daytoday activities of the HR administrative and systems employees ensuring the various roles and processes align with HLUS FDB processes and policies
- Ensures HR administrative processes and policies align with FDBs People First culture and compliance with Federal and State level laws (and other municipalities as required)
- Liaises with HLUS HRIS and Payroll departments to maintain data integrity and accuracy of systems for all employees in the North Carolina region
- Maintains up to date knowledge and best practices with Labor Law and employment equity regulations to ensure alignment between the functions of HRIS/Payroll Leave Administration and Onboarding
- Develops updates and maintains the North Carolina regions onboarding process of new employees and transfers to maintain a seamless and positive experience for all FDB employees
- Produces and disseminates appropriate reports including Federal State and site specific required reporting etc.
- Creates and maintains documentation for Managers of HR administrative processes ensuring relevant easy to follow and uptodate information
- Develops user processes and documentation and ensures proper training and documentation is available for end users for all responsible areas (HR systems LOA administration onboarding etc.)
- Manages yearly wellness fair activities for North Carolina region
- Creates system training materials ensuring all new users are given the necessary training on the system and that regular refresher training is provided to all employees
- Conducts periodic data audits and data cleansing exercises user audits and security access audits as necessary
- Ensures accuracy integrity and maintains all data in the relevant systems and formats (HRIS SmartSheets SharePoint employee files etc.)
- Provides assistance to the PNC team with report creation troubleshooting and guidance as needed
- Collaborates with executive leadership and HR to identify needed improvements and enhancements to existing information systems and processes recommends and implements solutions
- Compiles or assists with acquisition of complex data reports summaries and logs requested by senior executives and HR staff
- Serves as lead representative and liaison between HR IT external vendors and other stakeholders for implementation projects as needed
- Attends monthly FUJIFILM Payroll and Benefit meetings
- Fosters an inclusive People First culture with regular communication conducting 1:1s on a defined cadence with direct reports
- Coaches and guides direct reports to foster individual and team professional development and growth
- Addresses performance gaps employee concerns and partners with HR as needed for resolution
- Performs other duties as required
Leave of Absence Administration:
- Manages and is the point of contact for all leaves of absences and workplace accommodations for FUJIFILM Diosynth Biotechnologies North Carolina Region employees
- Serves as a point of contact for management or employee questions or issues related to leaves accommodations or the process
- Collaborates with Human Resources Business Partners management benefits Occupational nurses and employees to facilitate a smooth leave process
- Works with FUJIFILM Payroll and thirdparty leave administrators to ensure the maintenance and accuracy of employee leave records pay and confidential medical information is in accordance with federal and state laws and internal policies
- Monitors data integrity of benefit and leave data and implements proactive audits to detect and correct errors in our systems and processes
- Reviews and assesses employee accommodation requests ensuring compliance with ADA and other applicable laws regulations and company policies in collaboration with management and Occupational Health Nurses
- Coordinates and facilitates all ADA interactive meetings with employees requesting accommodation in a timely manner
- Maintains appropriate contact with all employees on leave and respective management to communicate updates and coordinate all aspects of returntowork for employees on leave
- Collaborates with HR Business Partners and Legal team as needed to ensure all leaves are properly designated
- Collaborates with FUJIFILM Benefits Legal and HR team to develop and deliver training and resources for employees and managers on leave of absence and accommodation on appropriate policies and procedures
- Liaises with the EHS&S department to complete any Human Resources specific information for workers compensation claims
- Stays up to date on leave requirements of both federal and relevant state municipalities
- Performs other duties as assigned
Knowledge and Skills
- Personable reliable flexible quick thinking solution oriented and selfstarter with a high level of accountability
- Thorough understanding of at least one commercial HRIS product
- Personable reliable flexible quick thinking solution oriented and selfstarter with a high level of accountability
- Ability to think strategically to allow the continued growth and future focus of FDB
- Solid foundation of HR functions and best practices with ability to stay up to date on Labor Law and employment equity regulations
- Ability to stay calm and solutionfocused in high stress situations
- Superior interpersonal and professional boundaries
- Outstanding attention to detail and consistent delivery of high quality of work
- Maintains discretion and confidentiality regarding sensitive information with high professionalism and ethical standards
- Exceptional problem solving time management and organizational skills
- Ability to approach problems flexibly and demonstrate creativity in solving them
- Excellent written and verbal communication skills ability to exercise tact discretion and the initiative to efficiently meet the demands of multiple internal customers
- Courage to ask question for guidance and clarification
- Basic knowledge of state and federal leaverelated regulations including FMLA ADA LOA programs
Basic Requirements
- High School Diploma or GED with 10 years of progressively responsible HR experience OR
- Bachelors degree with 8 years of progressively responsible HR experience OR
- Masters Degree with 6 years of progressively responsible HR experience
- 3 Years of benefit administration and/or leave of absence experience including disability claims ADA and FMLA claims
- Basic knowledge of state and federal leaverelated regulations including FMLA ADA LOA programs
- Experience in providing consultation of the accommodation process to managers people professionals employees and/or business partners
- Experience managing HRIS or payroll systems
- Supervisory or management experience
Preferred RequirementsCertifications
- Bachelors degree in Business Human Resources or Psychology or related area
- Experience in a cGMP environment
- Experience in a 24/7 manufacturing environment
- Experience developing and implementing HR processes or procedures
- Proficiency with HRIS (ADP) leave management systems and Microsoft office systems
- PHR SPHR SHRMCP or SHRMSCP
WORKING CONDITIONS & PHYSICAL REQUIREMENTS
Will work in environment which may necessitate respiratory protection X No Yes
May work in Mechanical/Production spaces that may require hearing protection and enrollment in a hearing conservation program. X No Yes
Will work in environment operating a motor vehicle or Powered Industrial Truck. X No Yes
Ability to discern audible cues. X No Yes
Ability to inspect or perform a task with 20/20 corrected vision visual acuity including distinguishing color. X No Yes
Ability to ascend or descend ladders scaffolding ramps etc. X No Yes
Ability to stand for prolonged periods of time. No X Yes 15 frequency/minutes (If yes may specify frequency/duration: up tominutes)
Ability to sit for prolonged periods of time. No X Yes 120 minutes (If yes may specify frequency/duration: up tominutes)
Ability to conduct activities using repetitive motions that include writs hands and/or fingers. No X Yes
Ability to operate machinery and/or power tools. X No Yes
Ability to conduct work that includes moving objects up to X pounds. No X Yes If yes X 10 lbs. 33 lbs.
Ability to bend push or pull reach to retrieve materials from 18 to 60 in height and use twisting motions. X No Yes
Manager, HR Administrative Services
