Accounting Officer (CS25-249)
Accounting Officer (CS25-249)
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USD 34863 - 34863
1 Vacancy
Job Description
Description
Position Summary:
The Accounting Officer (CS25249) in the Facilities Management Department at SIUE is responsible for overseeing a wide range of financial and operational functions primarily centered on the management costing and reconciliation of departmental nonlabor expenditures and inventory assets exceeding $4 million. This role plays a key part in supporting utilities budgeting processes ensuring compliance with internal financial controls and maintaining accurate and comprehensive financial records.
Key Responsibilities:Financial Processing & Cost Management:Process cost and reconcile nonlabor expenses on the FM cash account totaling over $4 million annually.
Complete and submit monthly accounts receivable and accounts payable reports.
Manage and reconcile PCard transactions ensuring accurate costing and compliance with university policies.
Handle cash management activities including inter and intradepartmental billings billing generation payment receipt costing and preparation of bank deposits.
Reconcile monthly bank statements and internal accounting records.
Budgeting & Financial Planning:Assist the Assistant Director of Utilities in developing utility budgets and expenditure projections for accounts exceeding $6 million.
Assemble and analyze financial data to support budget preparation and forecasting.
Prepare purchase orders for utilitiesrelated services and maintain accurate expenditure tracking.
Inventory & Asset Management:Maintain inventory control systems for departmental assets and equipment exceeding $1.4 million in value.
Accurately record receipts transfers and disposals of assets and equipment.
Oversee the purchase billing and assignment of departmental 2way radios.
Reporting & Compliance:Establish and maintain organized systems for internal and external billing records.
Prepare distribute and file monthly and annual financial reports and summaries.
File usage and loss reports with governmental agencies and communicate relevant notifications and emergency alerts (gas electric and water).
Develop implement and communicate financial operating policies and procedures to support departmental efficiency and compliance.
Additional Duties:Perform duties associated with lowerlevel accounting positions as needed.
Provide general administrative and financial support across the department.
Minimum Acceptable Qualifications
Minimum Qualifications: High school diploma or equivalent. Any one or combination totaling two (2) years (24 months) from the categories below:
Course work in accounting as measured by the following conversion table or its proportional equivalent:
9 semester hours equals two (2) years (24 months)
Course work in any discipline as measured by the following conversion table or its proportional equivalent:
30 semester hours equals one (1) year (12 months)
Associates Degree (60 semester hours) equals eighteen (18) months
90 semester hours equals two (2) years (24 months)Work experience in bookkeeping office support or closely related experience. Knowledge and experience in purchasing/expediting and records management. Knowledge of work processing and ability to work with variety of data entry systems. Understanding of materials management/expediting within a job cost environment. Knowledge and understanding of SIUE purchasing PCARD and Disbursement guidelines including purchasing rules invoicing billing and coding. Ability to set priorities meet deadlines and conduct excellent phone customer service with vendors. Knowledge of or the abilities to understand and integrate University fiscal policies and procedures with Facilities Management job cost system. Excellent initiative and verbal and written skills.
Supplemental Information
Civil Service Information:Civil Service Application FAQs
Application Instructions:How to Apply Step by Step
Illinois Residency Requirement:Pursuant to the State Universities Civil Service System outofstate candidates must establish Illinois residency within 180 calendar days of the start date for this position.
Illinois residency requires proof of a valid Illinois Drivers License or state of Illinois ID Card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.
Classification:State Universities Civil Service System Classification Number:3852 SUCSS Classification Title. For more information on Civil Service classifications please visit the State Universities Civil Service System website at: who qualify for preference must provide proof of eligibility within ten (10) working days of submitting an application. The required proof of eligibility includes at a minimum a copy of the veterans DD214/DD215 form (Department of Defense) NGB22 form (National Guard) or Discharge Orders or DD256 Discharge Certificate (Reserves). For help in determining the appropriate proof of eligibility to submit please refer to theGuide for Veteran Document Verification.
PreEmployment Screening:External candidates receiving a job offer must undergo preemployment screening including a criminal background check. For safety sensitive positions a drug screen will also be required.
Work Authorization Information:This position does not offer work authorization sponsorship. International students at SIUE on F1 or J1 visas are not eligible for fulltime or parttime civil service positions with permanent status. F1 and J1 visa holders must be enrolled fulltime and can only apply for temporary parttime roles working 20 hours or less per week during spring and fall semesters such as student worker positions assistantships and civil service extra help roles. SIUE is a state university and its important to highlight that benefits from statesponsored plans may not be accessible to individuals on F1 or J1 visas.
Accommodation:If you are unable to utilize our online application system and need to request an accommodation please reach out to us ator via email at:
EEO Statement
Southern Illinois University Edwardsville is an equal opportunity employer and thus prohibits discrimination against employees applicants for employment and students on the basis of age color disability marital status national origin race religion sex sexual orientation or veterans status.
We value your interest and look forward to reviewing your application. For questions or more information please email.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
