Administrative Coordinator I
Administrative Coordinator I
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Salary Not Disclosed
1 Vacancy
Job Description
Job Title
Administrative Coordinator IAgency
Texas A&M University San AntonioDepartment
Office of Student ActivitiesProposed Minimum Salary
CommensurateJob Location
San Antonio TexasJob Type
StaffJob Description
The Cisneros Institute for Emerging Leaders at Texas A&M UniversitySan Antonio is seeking an Administrative Coordinator I to provide administrative support for the Assistant Dean of Students and the Office of Student Life. This role includes exercising discretion and independent judgment in matters of significance. The position requires strong organizational communication and leadership skills to ensure smooth office operations. Reporting to the Director of Student Life the successful candidate will serve as a key member of the Cisneros Institute supporting student success and engagement.
Salary: $39400 annually
Responsibilities:
40% Managing Office/Front Desk Responsibilities
Serves as the office manager overseeing administrative operations and front deskresponsibilities.
Monitors and ensures adherence to office procedures making recommendations forimprovements.
Provides frontline administrative support to incoming and current students as well astheir families while serving as a liaison for student organizations and advisors.
Ensures compliance with university policies and procedures in administrative operations.
Coordinates travel arrangements and prepares itineraries.
Coordinates meetings seminars and special events providing onsite support as needed.
Assists with logistics for student engagement events including venue reservationscatering and scheduling.
Assists in the checkout of reserved equipment for programs.
Maintains office files records supplies and equipment.
Drafts reviews and distributes official communications including emails reports andannouncements.
Serves as a point of contact for internal and external stakeholders ensuring timelyresponses.
20% Student Supervision
Hires trains and supervises front desk support staff.
Ensures student workers complete assigned tasks and responsibilities.
30% Budget and Procurement
Assists with monthly budget reconciliation and tracking.
Manages purchase orders and monitors open purchases.
Maintains databases and records related to student programs budget tracking andoperational activities.
10% Additional Responsibilities
Support The Cisneros Institute in the execution of our signature programs.
Participate in other university events committees and professional developmentopportunities as a representative of the Cisneros Institute.
Assist in managing software platforms used by the department (e.g. student informationsystems budget tracking tools).
Additional responsibilities as assigned.
Required Education and Experience:
Bachelors degree or higher in related field.
Two years of related experience.
Knowledge Skills and Abilities:
Proficiency in word processing spreadsheets databases and presentation applications.
Ability to multitask and work cooperatively with others.
Strong interpersonal and communication skills.
Effective planning and organizational abilities.
Applicant Instructions:
Please make sure to provide the following documents:
Cover Letter
Resume / CV
Professional References
For detailed instructions on how to apply for any position on our website please use the following link:
Summary of Employee Benefits:
Please ensure that all required documents are uploaded prior to submitting the application. Once the application is submitted no changes or revisions can be made. If you have issues with adding documents to your application please contact HR at.
In compliance with ADA if accommodations are needed for the application process please contact HR at (210).
All positions are securitysensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
Required Experience:
IC
Employment Type
Full-Time
