Office Support Specialist (subject to academic break layoff)

Title: Office Support Specialist (subject to academic break layoff)
Division Name: Academic Affairs
Department: Chemistry

Job Summary

The position provides essential support for the teaching and research activities of the faculty and students in the department through clerical and secretarial functions.

Additional Information

University Benefit Highlights:
Insurance benefits including health dental vision and life
Retirementand supplemental retirement planning options
Tuition waiver benefitsavailable to staff as well as their eligible dependents
Paidholiday/administrative closuresduring Thanksgiving and Winter Breaks
Paidbenefit time

For more University Benefit information: regarding eligibility for participation in the State Universities Retirement System and the State of Illinois Group Insurance program can be reviewed herehttps:// Rate / Pay Rate

$17.70 $18.35 per hour

Required Qualifications

1. High school diploma or equivalent.
2. Any one or combination totaling two (2) years (24 months) from the categories below:
A. College coursework in any curriculum as measured by the following conversion table or its proportional equivalent:
30 semester hours equals one (1) year (12 months)
Associates Degree (60 semester hours) equals eighteen months (18 months)
90 semester hours equals two (2) years (24 months)
Bachelors Degree (120 semester hours) equals three (3) years (36 months)
B. Work experience performing office/clerical activities including the use of computer systems.
3. One (1) year (12 months) of work experience comparable to the second level of this series.

Preferred Qualifications

1. Knowledge of the organization programs and policies of ISU
2. Advanced word processing and spreadsheet skills.
3. Organizational ability and skill at handling multiple tasks at once.
4. Interpersonal skills and communication skills; ability to work effectively with new people.
5. Experience with database entry and basic web page editing.
6. Ability to be somewhat conversant in basic chemistry jargon i.e. educational work equivalent to completing a year of general chemistry or related scientific/work experience.

Work Hours

8:00am to 4:30pm Monday through Friday. Position is subject to Academic Break Layoff from May to August.

Functional Expectations

Must be able to complete the following with or without a reasonable accommodation:
1. Remain at a workstation for extended periods
2. Move about in various locations across campus as needed to complete daytoday work.
3. Effectively communicate on a daily basis.

Proposed Starting Date

August 2025

Required Applicant Documents

Cover Letter
Reference List

Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on Apply

Optional Applicant Documents

Transcripts See Special Instructions to Applicants for additional options
Certification of Retirement Annuity

Please Note: These documents may be submitted online in order to complete the application process. Please have these documents ready prior to clicking on Apply

Special Instructions for Applicants

Please fully complete the entire application including but not limited to the education and work history portions. Be specific on your work history including employment dates (if parttime you must list the number of work hours) and duties for all positions held. Applicable parttime work experience will be considered toward qualifying for this position; however it will be converted to a fulltime equivalency to determine combined length of experience. Please do not put see resume in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered.

The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position you will receive a score calculated based on your education and experience and your name will be placed on the active employment register by exam score. After the application deadline the names within the top three scores will be referred to the department for interview.

If using education to qualify college transcripts (may be unofficial) may be faxed mailed delivered to Human Resources or uploaded under optional documents prior to the posting close date. In order to be eligible for Veterans Preference points on the exam appropriate military service documentation such as a DD214 may be faxed mailed delivered to Human Resources in order to receive the maximum eligible points:

Fax: 309.438.0011 Attn: Breanna Crippen
Address: Illinois State University
Human Resources
Campus Box 1300
Normal IL

This position is represented by AFSCME Local 3236Clericals.

This position is subject to Academic Break Layoff from May to August.

Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois.

Applicants for this position must be authorized to work in the U.S. without ISU sponsorship. Sponsorship for work authorization will not be considered for this position.

Contact Information for Applicants

Breanna Crippen
Human Resources

Important Information for Applicants

This position is subject to a criminal background investigation and if applicable an employment history review based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309). The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system please call Human Resources at (309).