Facilities Coordinator - Idaho Region
Facilities Coordinator - Idaho Region
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Purpose:The Facilities Coordinator helps provide and maintain facilities for Church members visitors and friends to worship teach learn pray together make and renew covenants and receive sacred ordinances. Each Church facility should provide a spiritual setting for worship and present an image of reverence and dignity.
Responsibilities
Prepares purchase requisitions processes invoices prepares financial reports tracks all materials and services under the direction of the FM and FSS communicates frequently with vendors and contractors.
Maintains computer databases: CNA Purchase Orders Work Orders Preventive Maintenance Schedules Employee & Facility records.
Performs other office and administrative duties as assigned such as:
- Customer Support Focus:Acts as the first point of contact for all incoming phone and email queries for the Facilities Management Group (FMG) and responds to customers in a timely manner.
- Administrative Support:Schedule meetings prepare agendas coordinate team calendars and ensure timely followups on action items.
- Documentation Management:Maintain project files including contracts permits insurance and other critical documents. Ensure records are updated organized and compliant with company and regulatory standards. Assist in drafting and distributing project updates to stakeholders.
- Financial Support:Process invoices expense reports purchase orders and payment requests. Support cost management by monitoring expenditures and identifying variances.
- Compliance and Risk Management:Monitor and ensure all required permits licenses and insurance documents are current and properly filed. Assist in compliance with safety and regulatory standards as needed.
Qualifications
Two years post high school education
Ability to travel as required
Three to five years of diverse administrative/clerical experience or equivalent demonstrating the following required attributes aptitude and skills:
- Skills: Advanced proficiency in Microsoft Office Suite. Understanding of project accounting and budgeting principles. Basic business accounting skills including understanding of invoices purchase orders contracts. Robust problemsolving skills effective time management relationship management and prioritization skills. Organizational skills including filing scheduling time management and prioritization. Superior communication skills with a demonstrated ability to write and edit effectively. Professional phone etiquette and effective business writing.
- Attributes:Ability to work independently and with little or no supervision. Capable of making sound decisions in diverse situations with excellent written and verbal communication administrative and organizational abilities. Professional appearance and demeanor. Ability to work with sensitive and highly confidential information with poise tact and diplomacy.
Required: IFMA Training
- Essentials of Facility Management
Required Experience:
IC
Employment Type
Full-Time
