Procurement Specialist
Procurement Specialist
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Job Description
About Us
Quint is the industryleading provider of Official Ticket and Hospitality packages to many of the worlds most prominent sports and entertainment events. Our innovative programs enable those properties to expand fan experiences and corporate client entertainment opportunities in a way that reflects the quality and prestige of those brands.
Our portfolio includes 20 official property partnerships including Formula 1 the NBA the Kentucky Derby USGA Chicago Bears USA Basketball WNBA MotoGP and others. We also broker and manage hotel reservations for large consumer events such as the College Football Playoff National Championship Lollapalooza Music Festival Austin City Limits Music Festival and more.
Our Culture
Progressive. Innovative. Fast Paced. Optimistic. Collaborative. Giving. Fun.
The Role
Quint is seeking a Procurement Specialist to join our growing Rooms Division Team. This role is responsible for sourcing hotels and contract execution for our event programs. You are passionate about understanding what the client/event needs for hotels negotiating strategically and contract execution skills. You understand relationships and working with a team to support events seamlessly and simultaneously from beginning to end. You are detail oriented and forward thinking.
Responsibilities
Hotel Procurement
- Research destinations to identify hotel options for maximum value and effectiveness
- Develop and distribute hotel RFPs as needed for assigned event portfolio
- Review proposals and prepare hotel pricing report for internal event stakeholders
- Negotiate hotel contracts with a focus on getting the best rate and terms maximizing savings. and minimizing liabilities
- Work with hotel partners to prepare and present approved contracts for processing
Relationship Building
- Work closely with the Director and client to understand client expectations review history and develop inventory & pricing strategies
- Establish position as subject matter expert with the team to operate seamlessly and efficiently within the program development process
- Provide direction and reporting to the Inventory/Event Management team to enable them to execute the events successfully
- Build transparent and trusting relationships with our hotel partners to maximize value through the contract and execution process
- Support sales efforts as needed to help win new clients and drive net new business
Revenue Management
- Understand budget and financial objectives of each program and provide direction on best channels available to increase revenue and margin through hotel sales
- Collaborate with the Marketing Team to create hotel profiles that enhance our offerings and promote sales
- In collaboration with Inventory Management actively monitor online sales channels to ensure hotel selling rates are properly aligned in the event markets
General Duties
- Find and create efficiencies in our hotel procurement process.
- Data management to ensure contract details are communicated effectively CRM programs updated accounting systems are notified and files are updated
- Coordinate and manage conversion and adoption of Quint best practices.
- Attend weekly team production and operations meetings.
- Additional tasks as assigned for support and planning of all managed events.
- Daily weekly and monthly inventory management duties are required.
- Be nimble problem solve get creative and above all else have fun
Requirements
Education & Experience
- Bachelors degree in related field; preferable emphasis in sports management hospitality and event planning
- Two or more years of hotel procurement and contract execution or equivalent combination of education and experience
- Advanced destination and hotel property knowledge with desire and willingness to continually expand knowledge in our markets
Skills/Abilities
- Ability to effectively present information to Clients Hotels and Company staff
- Polished and articulate with strong interpersonal skills
- Proficient in Google applications MS Word Excel and event management programs and CRM such as ARN ZOHO and SalesForce
- Ability to make timely and sound decisions affecting client attendee or hotel experience.
- Possess excellent organizational skills with the ability to problem solve prioritize and work independently in a fastpaced unpredictable event environment with multiple clients/events at one time.
- Adhere to all Quint policies including but not limited to event management/process procedures.
- Strong working knowledge of policies procedures and practices used in hotels.
Physical
- Ability to work nights and weekends as needed
- Ability to travel as needed
- Prolonged periods sitting at a desk and working on a computer
- Must be able to lift up to 15 pounds
Required Experience:
Unclear Seniority
Employment Type
Full-Time
