Senior Vessel Planner
Senior Vessel Planner
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Job Description
Company description:
Samskip is a truly international company that innovates the most advanced sustainable and multimodal international transport solutions. With a turnover of more than 800 million euros 1500 employees and offices in 24 countries (in Europe North America Asia and Australia) we are one of the largest transport companies in Europe. Within this structure Samskip has shaped a comprehensive European network for shortsea road rail and inland waterway transport. This network provides pioneering sustainable reliable and costeffective options for the growing number of customers who demand more environmentally conscious logistics solutions.
Job description:
Vessel Agency Responsibilities
Port Coordination
Work with the local Port Community System.
Handle vessel announcements and clearance.
Order port services (Pilot linesmen lashers tugs etc.).
Maintain close contact with customs agents terminals shipping lines and vessels to ensure smooth operations.
Arrange PEC (Pilot Exemption Certificate) waste exemptions to reduce port costs and improve efficiency.
Monitor and manage Port Costs (create and check D/As in operational systems). Use Power BI for trend analysis and take proactive action.
Keep all external suppliers (e.g. terminals agencies bunker suppliers) updated on vessel ETA/ETS.
Inform internal stakeholders regularly about vessel ETA/ETS and update sailing schedules as needed.
Vessel Services & Compliance
Monitor ship demands (sludge & garbage disposal bunkers & fresh water Cash to Captain repairs crewrelated matters).
Send ISPS messages to terminals and vessels.
Report and check IMDG cargo and documentation (discharge transit and loading).
Ship/Vessel Stowage Planning
Cargo Planning
Prepare review and adjust stowage plans based on cargo mix and volumes.
Inform trade when cargo capacity changes and suggest optimal cargo mix.
Check and send discharge lists loading lists and stowage plans to terminals and vessels in required formats.
Operational Coordination
Communicate major updates (ETA ETS closing times etc.) to all departments.
Report missing containers late arrivals and shortshipped cargo (via CapMan if available).Verify container stowage for accuracy (IMDG OOG plugin units late arrivals etc.).
Resolve and coordinate terminal issues during operations (e.g. IT issues vessel delays congestion crane defects).
Ensure vessels sail efficiently by monitoring bunker consumption and providing speed instructions.
Insert and communicate all IMDG stowage positions in Port Community Systems (discharge transit loading).
Monitor the vessel throughout the full rotation to optimize stowage at each port.
Quay Planning & Vessel Management
Coordinate and agree on vessel berthing positions with terminals.
Maintain and communicate sailing schedules and berthing prospects (including delays repairs laybys).
Ensure timely communication and coordination of terminal operational changes.
Monitor repairs and maintenance on vessels; arrange layby if necessary.
Assist with drydocking in coordination with the NavTech department.
Scheduling
Keep sailing schedules in GOS/Odyssey up to date based on the latest information.
Coordinate with the trade team to align on efficient schedules (considering fuel savings customer needs).
Communicate updated schedules regularly (at least daily).
Statistics Archiving & Invoicing
Review voyage and noon reports from vessels and verify accuracy in Port Operations Reports.
Update vessel/terminal statistics (KPIs) on shared drives; comment on deviations from schedule.
Support shipadmin by reviewing and creating supplier invoices (e.g. claims unmatched invoices).
Review invoices for port services (e.g. pilots linesmen waste disposal taxi hospital tugs) when needed.
Other Operational Tasks
Regularly check bookings/loading lists to ensure quality stowage plans (weights cargo types/sizes IMDG feeder cargo).
Assist in handling vessel and cargo claims. Ensure TDRs are signed and inform Claims Bunker and Chartering departments.
Participate in and initiate necessary Teams meetings.
Mindset & Teamwork
Exhibit a flexible 24/7 shipping mentality.
Be a strong team player; coordinate daily tasks effectively with colleagues.
Willingly assist other colleagues and departments with operational matters.
Be proactive in offering help and suggesting improvements to support business development
What we offer:
- Competitive salary based on your experience and qualifications.
- 8.33% holiday allowance and an annual 13th month bonus.
- 28 vacation days per year to recharge.
- A comprehensive pension scheme.
- Travel and internet allowances.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
