Personal Assistant to VP, Head of Commercial – Vaccines & Immune Therapies

Personal Assistant to VP Head of Commercial Vaccines & Immune Therapies

Introduction to role:

This is an exciting opportunity to take on a challenging and varied role within the V&I Commercial team. Your focus will be on providing highquality professional administration support to the VP and their V&I Commercial Leadership Team who jointly lead the commercialization of the V&I pipeline. You will also be a key point of contact for the V&I unit as a whole in Cambridge supporting the effective administration of crossV&I activities such as townhalls and engagement events.

As the successful role holder you will be an individual with high standards enthusiasm and a passion for learning together with excellent communication skills a proactive approach and the confidence to act independently. Attention to detail and having a high level of great organisational skills will be the key to success with this role. The role includes diary management coordinating internal and external meetings processing expenses arranging virtual meetings global conference calls/videoconferences managing complex travel including visa arrangements as well as organising and preparing material for key meetings and communications.

The diary arrangements will require you to have strong influencing skills with the ability to engage relevant people in developing solutions; your patience and flexibility will be advantageous in securing this challenging but interesting role. Often working independently you must be able to respond to changes in customer and stakeholder demands with the flexibility to adapt to changing situations.

Accountabilities:
Provide highlevel administrative support to the SVP and their Late V&I Leadership Team to include but not limited to these key tasks:

Comprehensive diary management to ensure that efficiency and time management is maximised. Prioritise and manage complex diary arrangements.
Organise internal and external meetings room bookings hospitality etc. Set up virtual meetings (Microsoft Teams/Zoom).
Organise travel and accommodation.
Prepare and track key documentation including expenses purchase orders and resource tracking tools.
Maintain effective information management processes including Sharepoint management distribution lists organization charts and other relevant documentation.
Support and deliver assigned projects as agreed with the VP and V&I Commercial Leadership Team.
Act as a point of contact and representative of the VP and V&I Commercial Leadership Team between the V&I functions and the wider company including inmarket and area/region colleagues.
Act as a role model and collaborative team player alongside other Administrative colleagues in the V&I unit contributing to crossV&I priorities and activities and acting as a key point of contact in the Cambridge V&I site.

Essential Skills/Experience:
Prior Personal Assistant experience at the VP level with energy and passion for the role
Selfstarter able to prioritise own workload work unsupervised and use own initiative to solve problems
Able to perform effectively under pressure and demonstrate flexibility and adaptability to meet changing business demands
Focus on quality and attention to detail
Maintains confidentiality and deals discretely with sensitive information at all times
Proven track record of project coordination
Experience of organising complex meetings and complex diary management
Experience of exercising judgement to make decisions when appropriate
Advanced verbal and written communication and interpersonal skills across all levels of the organization
Proficiency in the Microsoft Office suite including advanced expertise in Teams Powerpoint and Word
Experience of working in a multinational company and with crossgeographic teams

Desirable Skills/Experience:
Experience within the Pharmaceutical industry

When we put unexpected teams in the same room we unleash bold thinking with the power to inspire lifechanging medicines. Inperson working gives us the platform we need to connect work at pace and challenge perceptions. Thats why we work on average a minimum of three days per week from the office. But that doesnt mean were not flexible. We balance the expectation of being in the office while respecting individual flexibility. Join us in our unique and ambitious world.

AstraZeneca is a global scienceled biopharmaceutical company dedicated to pushing the boundaries of science to deliver lifechanging medicines. We are committed to understanding diverse populations needs and transforming healthcare to ensure everyone can access innovative healthcare solutions. With our groundbreaking pipeline we are proud of our achievements and determined to do more. Join us as we lead the way for healthcare and society.

Ready to make a difference Apply now!

Date Posted

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