District Office - Student Services Administrative Assistant SY2526 (26444) [Internal]
District Office - Student Services Administrative Assistant SY2526 (26444) [Internal]
Posted on :
18-05-2025
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1 Vacancy
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Job Description
A position has been declared open in the Weber School District for an Administrative Assistant for the Student Services Department. This position is for 8.00 hours per day 200 days (10months) per year and is paid according to Lane 6(L) of the Administrative Assistants Salary Schedule.This position will start the upcomingschool year (note start date).
Applicants shall applyat. Files will be reviewed before interviews are scheduled.
**ONLY CURRENT EMPLOYEES OF WEBER SCHOOL DISTRICT NEED APPLY**
THIS POSITION WILL REMAIN OPEN UNTIL FILLED AFTER A MINIMUM OF5 WORKING DAYS
Job Overview:
The job of the Student Services Administrative Assistant was established for the purpose of supporting the Student Services Department under the supervision of the Student Services Director.
Primary duties include (but are not limited to) engaging in the following activities with support and direction:
- Supports assigned administrative persons and other personnel (e.g. facilitators coordinators counselors nurses mental health therapists behavior team and home and hospital teachers and paraprofessionals) for the purpose of supporting them in the completion of their work activities.
- Assists families and community members with information related to supportive services and programs such as HomeSchool Homeless Boundary Applications School Enrollment Record Requests Youth in Care Foreign Exchange Students etc.
- Monitors status of accounts receivable accounts payable and related financial information for the purpose of ensuring that allocations are accurate related revenues are generated expenses are within budget limits and/or fiscal practices are followed.
- Establishes/Maintains a wide variety of statistical and financial information within the districts internal system records files inventories and other accounting records for the purpose of ensuring proper processing of data and providing necessary information (purchase orders pcards work orders etc.)
- Maintains a wide variety of files and records for the purpose of providing documentation in accordance with administrative and legal requirements (e.g. bookkeeping records student file management Student Information System records)
- Responds to a wide variety of inquiries from internal and external parties in person and over the phone (e.g. employees applicants records request other agencies auditors etc.) for the purpose of providing information facilitating communication among parties and/or providing direction.
- Prepares a wide variety of written material (e.g. email correspondence reports memos letters grants POs agendas PLC and training materials etc.) for the purpose of documentation activities providing written reference and/or conveying information.
- Processes a variety of complex documents (e.g. registration related forms records requests correspondence timesheets agendas minutes reports for the purpose of communicating information to school and district personnel state reporting records and reports etc.) for the purpose of disseminating information in compliance with program district state and/or federal requirements.
- Coordinates schedules meetings and activities (e.g. workshops training PLCs calendars conferences travel and accommodations stipends etc.) for the purpose of delivering services which conform to established guidelines for the directors as well as department team members.
- Compiles data from a variety of sources (e.g. payroll attendance PowerSchool IFAS etc.) for the purpose of complying with financial legal and/or administrative requirements.
- Performs record keeping general and program specific clerical functions (e.g. scheduling copying facing filing record keeping etc.) for the purpose supporting assigned administrator with necessary materials.
- Evaluates situations (e.g. involving staff students parents etc.) for the purpose of taking appropriate action as directed by the director and/or appropriate personnel for resolution.
- Oversees equipment and supplies (e.g. computer phones office supplies etc.) for the purpose of maintaining the day to day business of the director and other personnel.
- Supports assigned administrative personnel for the purpose of providing assistance with their administrative functions including other duties as assigned by the administrator.
Skills and Attributes:
- Communicate effectively with coworkers educational professionals and families
- Demonstrate strong leadership skills that support program objectives
- Listen to others ideas consider differing opinions and maintain respectful interactions in the best interest of positive learning outcomes for students
- Relate effectively to and demonstrate receptive attitude toward students and parents of diverse cultural and socioeconomic backgrounds.
- Evidence of strong organizational skills and attention to detail
- Implement district and school policies/procedures regarding state and federal laws
- Process and maintain confidential files as required by state and federal laws
- Understand and follow both oral and written directions
- Work within an established schedule meeting necessary timelines
- Exercise good judgment in emergency situations
- Conforms to district policies including attendance absences and evaluations.
- Must be able to apply pertinent codes policies regulations and/or laws
- Perform other related duties as assigned. (THIS LIST OF ESSENTIAL FUNCTIONS IS NOT EXHAUSTIVE AND MAY BE SUPPLEMENTED OR ADJUSTED TO FIT THE REQUIREMENTS OF THE PERFORM THIS JOB SUCCESSFULLY AN INDIVIDUAL MUST BE ABLE TO PERFORM EACH ESSENTIAL FUNCTION.
Job Qualifications:
BASIC REQUIREMENTS:
- Must have knowledge of office methods and practices; common office machines; and business telephone etiquette.
- Utilize a variety of computer operating and software programs (i.e. IFAS PowerSchool Google Canva etc)
- Must be attentive to detail; communicating with diverse groups; working under time constraints; maintaining confidentiality; adapting to changing work priorities and working with frequent interruptions; and multitasking.
EXPERIENCE/EDUCATION/CREDENTIALS:
- Job related experience at a public school settingis preferred such as IFAS PowerSchool TalentEd preferred
- School or department administrative assistant or registrar experience preferred
- High School diploma or equivalent
- Valid Utah Drivers License
WEBER SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY (EEO) EMPLOYER
Employment Type
Full-Time
Key Skills
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