Electronic Records and Info Managment Specialist
Electronic Records and Info Managment Specialist
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$ 68000 - 77000
1 Vacancy
Job Description
About Us:
Marshall Gerstein & Borun LLP provides sophisticated intellectual property advice and legal services to many of the worlds largest most innovative businesses research institutions universities and entrepreneurs. For more than six decades we have been exclusively dedicated to excellence in the practice of IP law. Our size and singular focus enhance efficiency foster responsive and creative decisionmaking and help clients achieve missioncritical results. We cultivate trust communicate clearly and deliver effective solutions.
Your Role:
The Electronic Records and Information Management Specialist will play a key role in organizing and maintaining the Firms electronic records and ensuring data accuracy across core systems. This role supports legal and business professionals by applying best practices in records management digitization and data governance. The Specialist will support initiatives related to client and matter intake electronic file maintenance and systemwide documentation processes. This is a critical position that helps ensure information is accessible secure and accurately maintained throughout the client and matter lifecycle.
Your Impact:
- Electronic Records Management: Apply records management best practices to classify organize and maintain electronic records in systems such as Open Text DM10 SharePoint 2016 and MS Access.
- Client and Matter Data Integrity: Serve as a backup for client/matter creation and intake processes. Ensure accuracy and consistency in data entry updates and document classification.
- Training and Support: Assist in training staff on best practices for records handling and new business intake procedures. Provide guidance on the proper use of records systems.
- Digitization and Retrieval: Digitize and maintain court filings contracts USPTO correspondence and other vital records. Retrieve scan and classify documents as needed.
- System and Process Improvement: Collaborate with the Records Management Team Leader and Client Services Manager to document procedures improve workflows and enhance system for managing electronic records.
- Database Maintenance and Reporting: Maintain database accuracy and support reporting needs by entering updating and verifying records tied to client and matter information
- CrossFunctional Support: Coordinate with attorney support staff and other departments to ensure the complete and timely filing of client engagement documents and compliance with records protocols.
- Backup Coverage: Provide backup support for the New Business Intake Coordinator and assist with timesensitive requests to ensure continuity of service.
YOUR SKILLS:
Required:
- Strong level of customer service skills preferably servicing internal stakeholders.
- Extreme attention to detail and accuracy.
- Effective communication skills.
- Sound judgment discretion and ability to maintain confidentiality.
- Ability to work independently in a dynamic fastpaced environment.
- Flexibility to work outside regular business hours as needed.
- Strong time management and prioritization skills.
- Initiative and accountability for assigned tasks.
- Strong grammatical proofreading and writing skills.
Preferred:
- Prior experience in records management preferably in an intellectual property or legal environment.
- Working knowledge of document management systems (Open Text DM10) SharePoint and database applications such as MS Access is helpful but not required.
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint).
- Familiarity with legal terminology IP records and matter lifecycle management is a plus.
YOUR REWARDS:
- Competitive salary overall compensation and 401(k)
- Hybrid Remote Work Policy (2 Days In Office 3 Days Remote)
- Inhouse and external learning and development opportunities
- Career Coaching Services
- Generous health insurance mental health and wellbeing benefits
- Salary $68000 to $77000
EEO Statement
Our Firm is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Our employment decisions are based on individual qualifications job requirements and business needs without regard to race color marital status sex sexual orientation gender identity and/or expression age religion disability citizenship status national origin pregnancy veteran status and/or any other legally protected characteristics. We are committed to providing reasonable accommodations if you need an accommodation to complete the application process please email
Required Experience:
Unclear Seniority
Employment Type
Full-Time
