Human Resources Assistant (Temporary)-UEC Human Resources Department

About University Enterprises Corporation at CSUSB

(This is not a state position)

University Enterprises Corporation at CSUSB (UEC) supports the universitys educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. Were responsible for business enterprises on campus including but not limited to dining bookstore convenience store and vending services. We also serve as the grantee for federal state and local funding for research and sponsored projects.

Position Summary

Temporary Part Time NonBenefited position through 6 months of start date.

Salary: $19.00$23.00 per hour.

Location: CSUSB Campus

Work Schedule

19 hours per week. Temporary/part time (6 Month) Work schedule can be flexible. Must work during normal business hours. Typically Monday to Friday from 8:00AM to 5:00PM.

First Review Deadline

This position will remain open until filled.

Typical Activities

Under minimal supervision of the UEC Human Resources and Payroll Manager the Human Resources Assistant will work independently to:

• Perform daily routine and complex data entry of all confidential transactional changes into the HRIS (Paylocity). Changes include but are not limited to: demographics job changes reflected on Personnel Transaction Reports (PTRs) separations W4 updates and VISA and l9 documents tracking of education training performance and related personnel information.
• Prepare route track and mail appointment letters.
• Ensure ongoing compliance with federal 19 requirements for all employees and followup with employees/department representatives as needed on retrieval of any outstanding documents.
• Provide customer service to students staff and faculty regarding employment with UEC.
• Articulate and communicate; both orally and in writing the Human Resources policies and procedures of UEC to employees including onboarding and conducting new hire orientations.
• Responsible for accurate and timely distribution of employee documentation needed to process semimonthly payroll.
• Responsible for the maintenance confidentiality and retention of all personnel files and tracking of regulatory and internal documents and correspondence through use of various software programs and HRIS systems.
• It is crucial for the incumbent to set their own priorities regularly manage multiple work assignments meet necessary deadlines and perform other duties as assigned while working in an environment of constant interruptions.
• Other duties as assigned.

Minimum Qualifications

• Education & Experience:
  • High School/ GED
  • One to two years experience in general office/clerical experience.
  • Detail oriented accurate and efficient.
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Highly effective interpersonal skills and the ability to build relationships with diverse stakeholders including staff faculty board members vendors external partners and others.
  • Written and verbal communication skills.
  • Highly resourceful teamplayer with the ability to also be extremely effective independently.
  • Demonstrated proactive approaches to problemsolving with strong decisionmaking capability.
  • Adaptable to various competing demands and demonstrated highest level of customer service.
  • Ability to exercise sound judgment determine priorities complete assigned projects in a timely manner and work well under tight deadlines.
  • Demonstrated proficiency in Microsoft Office Suite and Power Point applications.
  • Proven ability to handle confidential and sensitive information with discretion.
  • Preferred experience and knowledge of Paylocity.

Preferred Qualifications

• Prior HR experience.

EQUAL OPPORTUNITY EMPLOYER

University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action and is an equal opportunity employer. UEC maintains and promotes a policy of nondiscrimination and nonharassment on the basis of race sex gender color age religion national origin ancestry marital status sexual orientation physical or mental disability pregnancy medical condition genetic characteristics status as a disabled veteran or disabled veteran of the Vietnam era.

To view the UEC Affirmative Action Program please contact UEC Human Resources at (909)Monday through Friday between the hours of 8:00am and 5:00pm.

As an equal opportunity employer University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UECs career website as a result of your disability. You may request reasonable accommodations by calling UECs Human Resources Manager at.

EEO AA Policy Statement

Employment of Individuals with Disabilities and Protected Veterans

Supplemental Information

UEC is an EOE Minority/Female/Disability/Veterans. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment.