Executive Secretary
Executive Secretary
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Job Description
Summary Statement
The Statewide Benefits Office administers health and relatedbenefits to 135000 State of Delaware employees retirees and position provides support to the State Employees Benefits Committee andsubcommittees and senior leadership within the Statewide Benefits candidate will be responsible for administrative functions associatedwith convening a public body including managing a virtual meeting platform andpreparing meeting minutes.
Selective Requirement
Essential Functions
Essential functions are fundamental core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive incumbents can complete job duties of similar kind not specifically listed here.
- Represents superior in interacting with the public division directors Governors Office legislators special interest groups media agency councils and other state/federal agencies to respond to inquiries and complaints explain policies procedures regulations and the departments position on issues to resolve problems receive and disseminate directives; provides guidance and consultation to officials employees and the public on policy questions and administrative matters and keeps superior informed of sensitive issues and potential problems.
- Screens and prioritizes superiors mail including intradepartmental mail; disseminates oversees and followsup on correspondence to be prepared by other staff personnel for superiors signature; compose and signs correspondence or composes reply for superiors signature.
- Plans coordinates and directs office activities and/or special projects; may supervise clerical and secretarial staff; analyzes and makes recommendations regarding operating practices policies and procedures to ensure smooth and efficient office operation; implements new/revised policies and procedures.
- Maintains daily engagement calendar of superior; screens requests for appointments and notifies superior of action taken; arranges staff board committee commission and other meetings conferences hearings travel press releases and similar activities; collects and compiles materials and pertinent information for same and briefs superior; rearranges same in consultation with superior when immediate action is required in conflicting situation.
- Researches compiles and evaluates data for studies reports and special assignments and prepares reports and correspondence.
- Formats and types a variety of materials from written drafts dictaphones or shorthand containing difficult terminology and confidential information.
- Maintains personal confidential and followup files.
Job Requirements
JOB REQUIREMENTS for Executive Secretary
Applicants must have education training and/or experience demonstrating competence in each of the following areas:
- Three years experience in coordinating administrative support operations tracking workflow and resolving problems providing guidance and consultation to management customers and others on administrative matters.
- Three years experience in conducting research from multiple sources analyzing data collected and preparing reports letters and administrative documents.
- One year experience in using an automated information system to enter update modify delete retrieve/inquire and report on data.
- One year experience in using standard computer software programs for word processing spreadsheets or databases.
Conditions of Hire
Applicants must be legally authorized to work in the United States. The State of Delaware Executive Branch participates in the Federal EVerify system where the State will provide the federal government with each new hires Form I9 information to confirm that you are authorized to work in the U.S. For more information refer to our job seeker resources.
Benefits
To learn more about the comprehensive benefit package please visit our website at Process
The application and supplemental questionnaire are evaluated based upon a rating of your education training and experience as they relate to the job requirements of the position. It is essential that you provide complete and accurate information on your application and the supplemental questionnaire to include dates of employment job title and job duties. For education and training list name of educational provider training course titles and summary of course content. Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment education and training history as it relates to the job requirements.
Once you have submitted your application online all future correspondence related to your application will be sent via email. Please keep your contact information current. You may also view all correspondence sent to you by the State of Delaware in the My Applications tab .
Accommodations
Accommodations are available for applicants with disabilities in all phases of the application and employment process. TDD users may request an auxiliary aid or service by calling (800)or by visiting . You may also call (302)or email for additional applicant services support.
The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression.
Employment Type
Full-Time
Key Skills
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