Deputy City Clerk
Deputy City Clerk
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Job Description
Are you RichmondR.E.A.D.YRespect.Equity.Accountability.DiversityYOU!!!
This is an EXCITING time to Join the City of Richmond! We are committed to nurturing talent fostering growth opportunities and building strong connections within our workforce. As we continue to make strides to becoming the employer of choice we are thrilled about the below employee benefit enhancements:- Virginia Retirement System (VRS)
- Language Incentive
- Referral Bonus
- Tuition Assistance Program
Description
The purpose of the class is to assist the City Clerk in recording and maintaining all official records and proceedings of the City Council. The class is responsible for assisting the City Clerk in maintaining Council journal filing Council records and acting as a liaison between the Council and the public and the Council and other City agencies. The class works within broad policy and organizational guidelines independently plans and implements projects reports progress of major activities through periodic conferences and meetings. Acts in the absence of the City Clerk.
This position requires a dedicated professional who can maintain the integrity of municipal operations support elected officials effectively and ensure transparent governance while providing exemplary public service.
**This is an unclassified position and serves at the will of the Appointing Authority.**
Duties include but are not limited to
Performs all duties of the City Clerk during their absence.
Directly supervises clerical staff including selection training work assignment performance evaluation counseling and disciplinary actions.
Monitors leave and payroll activities and procedures for departmental staff.
Assists with training Council staff members and City employees on federal state and local laws.
Implements City Council initiatives and directives in collaboration with the City Clerk.
Facilitates the legislative process including maintaining the journal of Councils proceedings filing petitions and other city records filing the original draft of all ordinances and maintaining an index of all such ordinances.
Attends all City Council meetings and provides essential administrative support
Assists with the coordination of orientation for newly elected and appointed Council members
Prepares appointment requests for authorities boards commissions and committees for legal review.
Facilitates coordination of Councilappointed boards and commissions.
Responds to information requests in accordance with Virginia Freedom of Information Act (VFOIA).
Advertises ordinances in local publications for public hearings.
Notifies property owners of street/alley closings.
Manages content on the Office of the City Clerk website ensuring accessibility and accuracy.
Maintains Councils monthly meeting calendars and other public documents.
Attends professional and technical seminars and conferences.
Conducts necessary office research to improve operations and compliance.
Qualifications Special Certifications and Licenses
MINIMUM TRAINING AND EXPERIENCE:
- Bachelors Degree in public administration or field directly related to assignment
- Eight years of progressively responsible related experience that includes significant management and supervisory experience
- Some departments may prefer a Masters Degree in a field directly related to the assignment
- Some positions may have additional specialized requirements
- An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications of the classification
LICENSING CERTIFICATIONS and/or OTHER SPECIAL REQUIREMENTS:
- Some departments and positions may require or prefer licenses or certifications in area of focus.
KNOWLEDGE SKILLS AND ABILITIES:
Preferred Knowledge Skills and Abilities: Strong budgetary management experience Ability to work independently and efficiently manage multiple tasks Ability to work a flexible schedule to attend required meetings and events Excellent written and verbal communication skills Exceptional organizational and multitasking abilities Strong analytical and problemsolving capabilities Ability to work effectively with elected officials staff and the public Detailoriented with commitment to accuracy Professional judgment and discretion with confidential information Adaptability in a dynamic municipal environment
Equal Employment Opportunity Statement
The City of Richmond provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.
The City of Richmond is committed to the full inclusion of all qualified individuals. As part of this commitment the City of Richmond will ensure that persons with disabilities are provided with reasonable accommodations. If you require reasonable accommodations under the Americans with Disabilities Act (ADA) to participate in the job application and/or the interview process please contact Jessica McKenzie Human Resources Manager by email at .
This policy applies to all terms and conditions of employment including recruitment hiring placement promotion termination layoff transfer leaves of absence compensation and training.
The City of Richmond Values Veterans.We are an official V3 Certified Company.
The City of Richmond is a proud partner with the US Army Partnership for Your Success PaYS Program.
Employment Type
Full-Time
