Office & Project Coordinator
Office & Project Coordinator
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Job Description
Arcadis is the worlds leading company delivering sustainable design engineering and consultancy solutions for natural and built assets.
We are more than 36000 people in over 70 countries dedicated toimproving quality of life. Everyone has an important role to play. With the power of many curious minds together we can solve the worlds most complex challenges and deliver more impact together.
This position is part time 2024 hours a week hybrid work schedule.
Role Description ana Accountabilities:
- Contribute to an environment that is efficient professional proactive and team oriented
- Assist and/or carry out administrative duties such as filing copying binding scanning etc. and provide general office support to the team
- Responsible for maintaining and ordering office supplies printer materials kitchen items and other misc. items that the physical office and/or staff may need
- Coordinate with office team various corporate departments vendors and consultants to continuously review and enhance company administration procedures and working practices
- Responsible for keeping track of company credit card expenditures receipts and reconciliation each month
- Supports new hire onboarding by tracking new hire dates supporting their first day in person coordinating technology and orienting them to the office
- Assist in scheduling office events such as lunch n learns and monthly staff meetings. Coordinate meeting catering as needed. Record staff meetings and provide responses to staff questions forthe monthly staff office meeting
- Support the planning and coordination of staff summer and winter events and socials
- Perform general errands and special requests as needed
- Temporarily support office move by organizing office supplies and unpacking boxes
Project Support (50%)
- Complete weekly updates of the staffing resource tracker with input from management staff on expected employee hours for individual projects
- Update the staffing resource tracker with staff vacation days when those days are identified
- Support staff on the jobsite with meeting minutes jobsite photos and document control
- Set up new projects in Newforma (project management system) and create project folders for new projects in the project drive
- Perform data entry by typing up handwritten notes and complete miscellaneous data tracking projects
Marketing Support (20%)
- Connect with new hires and existing staff to gather accurate resume information edit and lead the maintenance of resumes in project tracking system (Cosential).
- Order proposals and reports from local print shops and coordinate delivery
- Maintain and update client relationship management trackers with recent data provided by the marketing and leadership teams
- Attend and take notes for biweekly marketing meetings.
- Support conference booth setup including moving furniture and equipment
Qualifications & Experience:
- 2 years of experience with general office support
- Experience in asset management
- Experience in event planning and coordination
- Valid drivers license and willingness to occasionally drive to jobsite locations via a rental or personal vehicle
- Proficiency in Microsoft Office products especially excel and word with the ability to pick up new programs quickly and independently
Why Arcadis
We can only achieve our goals when everyone is empowered to be their best. We believe everyones contribution matters. Its why we are pioneering a skillsbased approach where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.
Youll do meaningful work and no matter what role youll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark on your career your colleagues your clients your life and the world around you.
Together we can create a lasting legacy.
Join Arcadis. Create a Legacy.
Our Commitment to Equality Diversity Inclusion & Belonging
We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women minorities people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of nondiscrimination in employment on any basis including race creed color religion national origin sex age disability marital status sexual orientation gender identity citizenship status disability veteran status or any other basis prohibited by law.
Arcadis offers benefits for full time and part time positions. These benefits include medical dental and vision EAP 401K STD LTD AD&D life insurance paid parental leave reward & recognition program and optional benefits including wellbeing benefits adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per salary range for this position is $25000 $30000.
Actual salaries will vary and are based on several factors such as experience education budget internal equity project and location.
#LISP1
Required Experience:
IC
Employment Type
Part-Time
