Executive Assistant CIO
Executive Assistant CIO
Posted on :
18-05-2025
Employer Active
1 Vacancy
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Share
Send me jobs like this
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Job Description
Location:
1900 Aldrich Street
Austin Texas 78723
United States
1900 Aldrich Street
Austin Texas 78723
United States
Executive Assistant CIO
WHO WE ARE:
The Information Technology (IT) Division lays the foundation for TRS to deliver excellent service experiences across the organization and with our members. We serve with purpose through mentorship and collaboration across a a broad variety of teams unified by innovation to create technology and information solutions that have a positive impact on our members lives.
We invite you to join one of Austins Top Workplaces. TRS offers a bestinclass combination of technology and continuous learning opportunities to equip you to solve problems expand your knowledge and create impact for 1 in 20 Texans.
The Executive Assistant to the Chief Information Officer (CIO) for the Information Technology (IT) Division is responsible for providing highlevel administrative and operational support to a chief officer level executive. The incumbent will provide highly complex executive administrative support while exercising initiative and judgment in managing daily office activities programs and/or projects. This position will proactively work with members of TRS leadership and executive teams agency employees and the public.
WHAT WILL YOU DO
Executive & Operations Support
Provides advanced support coordinates and organizes daytoday office operations and activities ensuring compliance with agency policies and procedures and established rules laws and regulations.
Communicates the activities views and commitments of the executive.
Coordinates and facilitates the executives calendar to schedule appointments and engagements; arranges conferences meetings and travel arrangements; ensures agendas background information minutes and other materials are prepared and distributed; and maintains official records of such meetings.
Prepares and reviews proofreads and edits documents ensuring appropriate distribution and/or records retention.
Receives and screens incoming calls and visitors; evaluates requests/inquiries determines priority and alerts the executive or chief accordingly; makes referrals to appropriate staff or provides requested information as appropriate.
Exercises discretion in disseminating information and confidentiality on highly sensitive information.
Organizes and maintains confidential records and files ensuring the security of privileged information in accordance laws and regulations.
Compiles information analyzes data and writes summary reports.
Assists in coordinating activities to ensure efficient and effective operation of the executives office.
Program Assistance
Describes programs functions and activities and explains established regulations policies and legislative proposals.
Maintains and monitors assignment and project due dates and coordinates with managers and staff to ensure deadlines are met.
Provides required or requested program assistance and information to individuals.
Assists staff in developing and maintaining operational and/or procedural program documents.
Compiles and performs detailed analysis of program data and prepares periodic and ad hoc documents.
Participates on special projects and work groups as needed.
Division Support
Assists with the development/maintenance of or may develop and review division administrative procedures.
May plan organize and/or coordinate special projects and assignments relative to the organization as requested by the executive.
May assist with the preparation and distribution of presentation materials for the Board of Trustees in accordance with deadlines.
May assist with the setup of staff and vendors on division business platforms and maintains permissions as appropriate.
May assist divisions with administrative functions as needed.
Performs related work as assigned.
WHAT WILL YOU BRING
Required Education
Associates degree from an accredited college or university.
High school diploma or equivalent and additional fulltime experience in providing complex administrative support to an executive executive teams seniorlevel management staff and/or a large department/division may substitute for the required education on an equivalent yearforyear basis.
Required Experience
Five (5) years of fulltime directly related progressively responsible experience in providing complex administrative support to an executive executive teams seniorlevel management staff and/or a large department/division or related experience.
A bachelors degree in a closely related field may be substituted on an equivalent yearforyear basis.
A bachelors degree may be substituted on an equivalent yearforyear basis.
Required Registration Certification or Licensure
None.
Preferred Qualifications
Experience providing administrative support in an information technology environment and/or a Texas state agency.
Two (2) years of fulltime directly related progressively responsible experience in information systems telecommunications computer operations information security systems analysis programming or related experience.
One (1) year of fulltime directly related progressively responsible experience as an information security analyst or related experience.
Knowledge Skills and Abilities
Knowledge of:
Office management practices and administrative procedures.
Agency division and program policies and procedures.
Document control methods and procedures and records management systems.
Skills in:
Analyzing problems and devising effective solutions.
Planning organizing and prioritizing work assignments to manage a highvolume workload in a fast paced and changing environment and completing detailed work with a high degree of accuracy.
Using a computer in a Windows environment with Microsoft Office word processing spreadsheet presentation database and other business software to prepare correspondence spreadsheets charts and reports.
Effective verbal and written communication of complex technical information and the proper use of grammer spelling and punctuation.
Ability to:
Provide quality customer service.
Exercise initiative independent judgement and discretion in handling duties including sensitive and confidential matters.
Establish and maintain effective work relationships with agency staff and external contacts.
Military Occupational Specialty (MOS) Codes:
Veterans Reservists or Guardsmen with experience in the Military Occupational Specialty ( ) along with the minimum qualifications listed above may meet the minimum requirements and are highly encouraged to apply. Please contact Talent Acquisition at with questions or for additional information.
To view all job vacancies visit or more information visit.
Required Experience:
Chief
Employment Type
Full Time
Key Skills
Report This Job
Disclaimer: Drjobpro.com is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party. If you suspect fraud or malpractice, please contact us via contact us page.
