Administrative Technician, Senior - Warrant Services Unit

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This is an EXCITING time to Join the City of Richmond! We are committed to nurturing talent fostering growth opportunities and building strong connections within our workforce. As we continue to make strides to becoming the employer of choice we are thrilled about the below employee benefit enhancements:

• Virginia Retirement System (VRS)
• Language Incentive
• Referral Bonus
• Tuition Assistance Program

Are you Richmond R.E.A.D.Y
Respect. Equity. Accountability. Diversity You!!!

The City of Richmond Police Departmentis seeking a qualified and experienced Administrative Technician Senior to join the Departments Warrant Services unit. The successful candidate will provide internal and external customer services handling telephone inquiries and handling requests within the magistrates window located at the Richmond City Justice Center. This role requires a candidate with strong customer service skills attention to detail to handle sensitive information responsibly and interact with the public in a tactful professional manner.

Warrant Management

• Enter and Update Warrants: Responsible for entering and updating warrant information in law enforcement databases and systems. This includes arrest warrants and other legal documents.
• Review Warrants for Accuracy: Ensure all warrants are accurate and complete crossreferencing details such as names charges case numbers and dates to avoid errors.
• Modify Existing Warrants: Process modifications to existing warrants or court orders as necessary including adding or removing conditions or making corrections.
• Monitor Warrant Status: Track the status of outstanding warrants and report on the progress of warrant service or execution.

Data Entry and Record Keeping

• Maintain Databases: Enter and maintain accurate records related to warrants protective orders and other legal documents in the departments database systems. Ensure data integrity and confidentiality are maintained.
• Create and Maintain Logs: Maintain detailed logs or tracking systems to ensure all documents are accounted for and follow the correct procedure.
• Generate Reports: Produce regular reports on the status of warrants protective orders and other relevant documentation for department management.

Communication and Coordination

• Liaise with Other Law Enforcement Agencies: Communicate with other law enforcement agencies courts and legal entities to ensure warrants and court orders are properly executed and followed up.
• Notify Officers of New Warrants: Inform police officers of new or modified warrants ensuring that the necessary information is distributed in a timely manner.
• Coordinate with Bailiffs and Court Staff: Work with court personnel to ensure that warrants and protective orders are executed in line with court instructions and any updates are communicated effectively.

Compliance and Legal Assistance

• Ensure Compliance with Legal Requirements: Ensure that all documents comply with local state and federal laws and regulations related to warrants and protective orders.
• Assist with Legal Research: Conduct basic legal research to ensure that proper procedures are followed when handling warrants or related documents.
• Maintain Confidentiality: Handle sensitive information including criminal records warrants and legal documents with the utmost discretion and in compliance with privacy laws.

Customer Service and Support

• Assist Public and Law Enforcement: Answer inquiries from law enforcement officers the public attorneys and other stakeholders regarding the status of warrants or legal documents.
• Provide Support for Warrant Services Team: Provide administrative support to warrant officers investigators and other members of the Warrant Services Division helping to ensure the smooth operation of daily activities.

Training and Supervision

• Train New Staff: Assist in the training of new employees particularly those in entrylevel or parttime administrative roles within the division.
• Supervise Staff: Depending on the departments structure an Administrative Technician Senior may be responsible for overseeing the work of lowerlevel administrative staff ensuring accuracy and efficiency in all tasks.

Special Projects and Tasks

• Assist in Special Projects: Support the division with special projects or initiatives such as audit preparation policy updates or process improvements.
• Maintain Inventory: Keep track of divisionrelated supplies and materials such as forms legal documents or office equipment.

Considerable knowledgeof English language and grammar; experience with standard office equipment such as office machines multiline phone computers copier fax scanning machine etc.; software such as Microsoft Word Excel and Outlook; basic arithmetic calculations and mathematics; administrative and clerical procedures such as word processing managing files and records designing forms and business principles

Demonstrated skills entering data accurately; maintaining confidentiality; utilizing critical thinking and analytical skills to solve problems; demonstrating excellent customer service; data entry; customer service; oral and written communication

MINIMUM TRAINING AND EXPERIENCE:

• High School diploma or GED
• Three years of related clerical or office support experience
• An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications of the classification

• Some assignments may require a valid Drivers License with a satisfactory driving record and a valid Commonwealth of Virginia Drivers License within 30 days of hire.

• Knowledge of VCIN/NCIC requirements and the necessary guidelines for warrant and court document entries.

Equal Employment Opportunity Statement

The City of Richmond provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.

The City of Richmond is committed to the full inclusion of all qualified individuals. As part of this commitment the City of Richmond will ensure that persons with disabilities are provided with reasonable accommodations. If you require reasonable accommodations under the Americans with Disabilities Act (ADA) to participate in the job application and/or the interview process please contact Jessica McKenzie Human Resources Manager by email at .

This policy applies to all terms and conditions of employment including recruitment hiring placement promotion termination layoff transfer leaves of absence compensation and training.

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