Personal Assistant
Personal Assistant
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Job Description
WeCare Medical Specialty Group is a leading healthcare organization dedicated to providing exceptional and compassionate care to our patients. We value efficiency organization and strong administrative support to ensure the smooth operation of our various departments and executive leadership. We foster a collaborative and professional environment where dedicated individuals can make a significant contribution to our mission.
Position Summary:
We are seeking a highly organized proactive and detailoriented Remote Personal Assistant to provide comprehensive administrative and personal support to one or more key executives within WeCare Medical Specialty Group. This is a fully remote position requiring a selfmotivated discreet and highly resourceful individual with exceptional communication and problemsolving skills. The ideal candidate will be adept at managing schedules coordinating logistics handling confidential information and anticipating the needs of the executive(s) they support.
Responsibilities:
Calendar Management: Efficiently manage and maintain complex calendars schedule appointments coordinate meetings (including virtual meetings) and proactively resolve scheduling conflicts across different time zones.
Communication Management: Act as a point of contact screen and prioritize incoming communications (emails calls mail) draft responses and ensure timely followup.
Travel Arrangements: Coordinate all aspects of travel arrangements including booking flights accommodations ground transportation and preparing detailed itineraries.
Meeting Preparation: Prepare agendas presentations and meeting materials; take detailed minutes during meetings and ensure timely distribution and followup on action items.
Document Preparation: Create edit and proofread correspondence reports presentations and other documents with accuracy and attention to detail.
Expense Management: Track and process expense reports accurately and in a timely manner.
Project Support: Assist with various projects and initiatives including research data gathering and coordination with other team members.
Information Management: Organize and maintain electronic and physical filing systems ensuring easy access to important documents and information.
Personal Errands and Tasks (as needed): Assist with personal tasks for the supported executive(s) on an asneeded basis maintaining utmost discretion and professionalism.
Liaison and Coordination: Act as a liaison between the executive(s) and internal/external stakeholders fostering positive and professional relationships.
Confidentiality: Handle sensitive and confidential information with the highest degree of discretion and integrity.
Problem Solving: Proactively identify and resolve administrative issues and challenges independently.
Technology Proficiency: Utilize various software and online tools effectively including email platforms calendar applications video conferencing software and Microsoft Office Suite (Word Excel PowerPoint Outlook).
Adaptability: Be flexible and adaptable to changing priorities and the evolving needs of the executive(s) supported.
Qualifications:
Work Permit/Citizenship: Must be a United States citizen or possess a valid work permit allowing employment in the United States.
Education: High school diploma or equivalent required; Associates or Bachelors degree preferred.
Experience: Minimum of 5 years of experience providing highlevel personal assistant support to executivelevel management.
Exceptional Organizational Skills: Proven ability to manage multiple tasks prioritize effectively and maintain meticulous attention to detail.
Excellent Communication Skills: Outstanding written and verbal communication skills with a professional and courteous demeanor.
Strong Technology Proficiency: Advanced skills in Microsoft Office Suite (Word Excel PowerPoint Outlook) and familiarity with various online collaboration and communication tools.
Discretion and Confidentiality: Demonstrated ability to handle sensitive and confidential information with the utmost discretion and integrity.
Proactive and Resourceful: Ability to anticipate needs take initiative and find effective solutions independently.
Time Management Skills: Excellent time management skills and the ability to meet deadlines in a fastpaced environment.
ProblemSolving Skills: Strong analytical and problemsolving abilities.
Remote Work Capabilities: Must have a reliable highspeed internet connection and a dedicated quiet home office setup conducive to productive remote work.
Professionalism: Maintain a high level of professionalism and represent WeCare Medical Specialty Group positively in all interactions.
WeCare Medical Specialty Group offers a competitive salary and a comprehensive benefits package including:
Health dental and vision insurance
Paid time off (PTO) and holidays
Retirement plan with company match
Opportunities for professional development and growth
Flexible remote work environment
Equal Opportunity Employer:
WeCare Medical Specialty Group is an equal opportunity employer and values diversity at our company. We do not discriminate on the basis of race religion color national origin gender sexual orientation age marital status veteran status or disability status. All qualified applicants are encouraged to apply.
Employment Type
Full Time
