Event Services Coordinator
Event Services Coordinator
Posted on :
18-05-2025
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1 Vacancy
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Job Description
Job Details
Dallas Campus Dallas TX
Full Time Hourly Non Exempt
$15.00 Hourly
On Campus
Description
Job Summary
This person will assist and execute all Event Services scheduling processes assist with catering planning and assist with the FPO department needs as requested.
Duties/Responsibilities
- Schedule and support all nonclass events
- Schedule and support all DTS and nonDTS events on campus
- Approve event service requests (ESR)
- Daily billing and invoice processes
- Work with Registrar on scheduling academic events ( exams SF groups etc.)
- Assist in departmental planning of large on campus events
- Assist with annual long term planning
- Assist customers with planning events room setups menu reserved parking and catering equipment needs
- Assist customers with coordinating their events with other departments on campus (i.e. Media Production Student Life etc.)
- Maintain manage and supply catering equipment and supply inventory for events
- Assist with catering and other services for oncampus DTS events
- Ensure that the campus Facilities Schedule and Summary Sheet is ready by Thursday of each week for campus distribution
- Weekly event service meetings
- Assist with the implementation of guidelines and policies for the Event Services Department
- Interface with telephone calls and walkin customers
- Create detailed schedules for large campus events to be distributed to FPO teams
- Maintain a current Certified Food Manager permit
- Ensure staff team remains current on Food Handlers Permits
- Ensure proper food handling practices and cleanliness standards are maintained at events and in Event Services spaces on campus
- Manage the catering rooms on campus (inventory equipment supplies cleanliness etc.)
- Maintain an accurate and timely work order process for all Event Servicesevents
- Maintain work order records for monthly and annual reports
- Serve as a back up for FPO administrative staff upon approved request
Qualifications
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Excellent sales and customer service skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Strong analytical and problemsolving skills.
- Strong supervisory and leadership skills.
- Ability to prioritize tasks and to delegate them when appropriate.
- Ability to function well in a highpaced and at times stressful environment.
- Proficient with Microsoft Office Suite or related software.
- Operate golf cart safely
- Must have a valid drivers license
Education and Experience
- High school diploma or equivalent.
- At least two years related experience required.
Physical Requirements:
- Prolonged periods of sitting at a desk working on a computer and physical exertion during events.
- Must be able to lift up to 25 pounds at times.
Required Experience:
IC
Employment Type
Full-Time
Key Skills
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