Accounting Technician (Part-Time)

Job Overview

An Accounting Technician performs highly responsible technical tasks in an established accounting system and support systems. This position is responsible for the collation processing and validating practical accounting tasks representing financial transactions of Loudoun County Public Schools. This employee will be responsible for the review and verification of transactions generated through the established accounting system. The Accounting Technician must be able to process large quantities of financial documents for which accurate and timely completion is crucial to the operation of the school division. The ability to execute technical functions within the established accounting system with minimal supervision is required. The Accounting Technician will lead key elements in Customer Service functions carried out by the Accounting Division.

Roles and Responsibilities

The following information is intended to describe the overall nature and scope of the work being performed. This is not a comprehensive listing of all responsibilities or tasks; work may differ and other work may be assigned when deemed appropriate.

• Reviews processed transactions ensuring the presence of all required supporting documents and determining the need for additional information to meet regulatory requirements.
• Gathers checks and tabulates data used in the preparation of records and reports.
• Accurately and timely interface multiple school district support systems into the established accounting system to facilitate efficient electronic payments to vendors.
• Processes and maintains the Automatic Clearing House (ACH) transactions within the established accounting system.
• Process fixed asset transactions.
• Reconciles various General Ledger accounts and prepares journal entries for assigned areas.
• Assists customers departments and employees by providing fiscal information clarifying procedures answering questions and providing guidance through the resolution of potential issues.
• Routinely uses and relies on spreadsheets and other software applications to complete assigned tasks.
• Timely and accurate processing of invoices employee reimbursements purchase card transactions and other approved documents for payment.
• Verifies purchase order and encumbrance transactions based on school district policies and procedures.
• Provides training to school and central office bookkeepers in various accounting areas.
• Completes transactions based on established protocols.

Qualifications

Below are the minimum qualifications for this job. Equivalent combinations of education and experience are also acceptable.

Education

• Associates Degree in Accounting or related field

Experience

• Two years of experience with a complex financial system Oracle EBS preferred
• Experience with Microsoft Excel and other Microsoft Office products

Licenses and Certifications

• NA

Knowledge Skills and Abilities

• Ability to communicate effectively both verbally and in writing
• Ability to work under pressure of deadlines
• Excellent customer service interpersonal and organizational skills
• Ability to deal quickly and accurately with quantitative information and verify correctness of actions
• Ability to perform duties with limited supervision
• Ability to operate standard office equipment such as a tenkey calculator photocopier facsimile machine and personal computer

Physical Requirements

The following provides a brief description of physical requirements for this job:

While performing the duties of this job the employee is regularly talking expressing or exchanging ideas by means of the spoken word. The employee must convey detailed or important spoken instructions to other workers accurately loudly or quickly. The employee must possess normal cognitive abilities including the ability to learn recall and apply certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods of time. Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift carry push pull or otherwise move objects.

Reports To: AccountingSupervisor

FLSA: NonExempt

Months Days Hours:

Salary Level: Banded Rate 8

Salary Scale: Work Eligible: Partial

Remote Work Disclosure

The following guidelines apply to jobs and positions where employees have been identified as having the potential to work remotely. Remote work is defined as completing ones duties and responsibilities at a site other than ones assigned duty location. In order to be eligible for remote work privileges an employee must have demonstrated consistent positive performance and have the support and approval of their direct supervisor. In addition these employees must have reliable highspeed internet and a designated workspace that allows them privacy while completing sensitive and confidential work. Employees who are nonexempt and are working remotely will work their regular scheduled hours and gain prior approval from their supervisor if they work more than 8 hours a day or more than 40 hours in a workweek. Remote work privileges can be amended changed or revoked based upon the performance of the employee as well as the needs of Loudoun County Public Schools.