Financial Aid Specialist (0079617T)
Financial Aid Specialist (0079617T)
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1 Vacancy
Job Description
Description
Title: Financial Aid Specialist
Position Number:T
Hiring Unit: Financial Aid Services
Location: Manoa
Date Posted: May 12 2025
Closing Date: May 27 2025
Band: A
Salary :salary schedules and placement information
Additional Salary Information; PBA minimum $4307/month
Full Time/Part Time: Fulltime
Month: 11month
Temporary/Permanent: Temporary
Duties and Responsibilities
*Assist in the management of assigned Federal/State/Institutional Aid Program(s). Work closely with the primary resource person for the assigned Aid Program(s).
*Assist in developing and writing office policies and procedures to effectively and equitably administer assigned Aid Program(s) ensuring compliance with applicable Federal/State/Institutional regulations. Assist with annual review and revisions.
*Assist with the development of formal and informal training sessions for professional and student assistants on assigned duties and/or Aid Programs policies and regulations. Training sessions provided as needed.
*Assist with semester and yearending reconciliation of funds.
*Provide assistance to the Director in responding to inquiries for the annual compliance audit FISAP and AOR as applied to assigned Aid Programs.
*Assist in the development of office operations manual. Assist with annual review and revision.
*Assist in the development of office awarding/packaging procedures to ensure that all aid programs are awarded in accordance with Federal/State/Institutional regulations. Review annually as needed.
*Assist in evaluating student financial aid applications and awarding of Federal/State/Institutional aid. Items such as eligibility for need/nonneedbased aid Satisfactory Academic Progress Special Circumstances etc.
*Responsible for the review of student award offer as new information is received. Learning the disposition of: Petitions for Special Circumstances nonUniversity resources Departmental Tuition Waivers and ThirdParty Payments etc.
*Responsible for the validation of student (and parent if dependent) income and asset information to complete the Federal Verification Process as required.
*Assist with providing financial aid counseling/advising to prospective and current students in regards to applying for financial aid available sources/types of financial aid and assist in completion of required forms and applications.
*Assist with addressing students needs through professional judgment within the guidelines of Federal regulations.
*Assist University departments with Federal/State/Institutional aid policies and regulations as to the awarding of financial aid and scholarships.
*Respond to student inquiries in a professional clear and articulate manner through written or verbal communications.
*Plan schedule and conduct student loan entrance and exit counseling sessions.
*Based on specific procedures and training instruct professional and student assistants on assigned Aid Program(s)/duties about any changes in regulations that affect office procedures the purpose of requirements and office activities.
*Coordinate with and advise University departments/officials on aid regulations and policies. Offices to include: Admissions Records Cashier Housing Food Services Dean of Student Services and other departments as necessary.
*Assist in the development of consumer documents such as brochures flyers and financial aid publications both paper electronic and other formats.
*Participate in joint efforts with University departments for high school and community visitations within the state to provide financial aid information to prospective students and their parents.
*Plan schedule and conduct financial aid workshops when asked by community and high schools within the State and University departments.
*Pursue professional development activities (e.g. Federal Training PacFAA Workshops) as required by changes in aid regulations and for personal development.
*Award financial aid to students enrolled through Outreach College in compliance with Federal/State/Institutional aid policies and regulations.
*Service Outreach College University Departments who utilize Outreach College and the students who enroll in courses through the Outreach College.
*Required to learn specific techniques needed to operate effectively and with empathy to all financial aid applicants.
*Required to deal tactfully but firmly with others.
Other duties as assigned.
*Denotes Essential Functions
Minimum Qualifications
- Possession of a baccalaureate degree in arts and humanities sciences social sciences business education or related field and 0 year(s) of progressively responsible professional experience with responsibilities for N/A; or any equivalent combination of education and/or professional work experiences which provides the required education knowledge skills and abilities as indicated.
- Functional knowledge of principles practices and techniques in customer/student services and/or administrative services demonstrated by knowledge understanding and ability to apply concepts and terminology.
- Functional knowledge and understanding of principles theories federal and state laws rules regulations and systems associated with customer/student services and/or administrative services.
- Demonstrated ability to recognize problems identify possible causes and resolve the full range problems that may commonly occur in the customer/student services and/or administrative services.
- Demonstrated ability to understand oral and written documentation write reports and procedures and communicate effectively in a variety of situations.
- Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team members and individuals.
- Demonstrated ability to operate a personal computer and apply word processing software.
- Ability to answer inquiries in a professional clear and articulate manner through oral communication and/or written correspondence.
- Experience in providing quality customer services.
- Demonstrated ability to establish organize and maintain records.
Desirable Qualifications
1.Knowledge of UHM and its policies and procedures.
2.Knowledge of student information system utilized by UHM.
3.Knowledge of federal financial aid regulations policies and procedures.
To Apply:
Click on the Apply button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following:
Submit resume cover letter indicating how you satisfy the minimum and desirable qualifications names of 3 professional references and official transcripts. Must submit an official undergraduate college transcript with verification of degree awarded. Unofficial webbased transcripts or other course and grade reports (e.g. STAR report for UHM) will not be accepted. Copies of official educational transcripts will be accepted but an original transcript must be submitted if selected prior to hiring. Confidential information must be redacted (i.e. social security number date of birth etc.). Note: If you have not applied for a position before using NeoGov you will need to create an account.
Inquiries: Jodie Kuba;
EEO Clery Act ADA
The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with reemployment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a casebycase basis. For further information please refer to the following link:
Required Experience:
Unclear Seniority
Employment Type
Full-Time
