Executive Assistant
Executive Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
Title:
Executive AssistantProgram Summary
KBRs Defense & Technology Solutions (DTS) unit provides technical solutions in systems engineering AI C6ISR and missile defense for the Department of Defense and Intelligence Community. Supporting defense modernization and national security across land sea air space and cyberspace DSE ensures customer satisfaction with its expertise in scientific research engineering and mission operations.
Job Summary
Looking for a role where your contributions are valued and your potential is unleashed Join us at KBR as an Executive Assistant where youll collaborate with others to support the Integrated Fires Mission Command (IFMC) Product Support Manager (PSM)/Logistics Director. You will provide comprehensive administrative support to the Product Office leadership and promote business operations. Were seeking a team player who thrives in a collaborative environment where excellence is the standard. If youre ready to take on new challenges and be part of something extraordinary apply now and lets build a brighter future together!
Roles and Responsibilities:
- Organize and prioritize incoming tasks and requests for Product Office leadership.
- Coordinate and manage calendars appointments audio and video teleconferences for the Product Office leadership. This includes coordinating with internal directorates and outside organizations for proper meeting representation.
- Coordinate travel arrangements and process travel vouchers for the Director and assist with any Defense Travel System (DTS) needs for the staff.
- Oversee and complete Automated Time Attendance and Production System (ATAAPS) for various divisions.
- Review forward and track awards in the Department of Defense (DoD) Performance Management and Appraisal Program (DPMAP) including current year and previous year amounts in Excel.
- Prepare and edit correspondence reports and presentations.
- Receive and respond to requests for assistance or information.
- Conduct research and gather information for various mission initiatives.
- Assist in the preparation and followup of meetings including taking meeting minutes as needed.
- Manage and maintain classified controlled unclassified confidential and unclassified files and documents.
- Liaise with higher headquarters governmental organizations stakeholders and subordinate organizations to ensure effective communication and collaboration.
- Answer phone calls and direct to appropriate Point of Contact (POC) if needed.
- Assist in the planning and execution of IFMC Product Office events and special projects.
- Monitor and oversee official Product Office correspondence using internal and external automated tracking databases.
- Assist in Human Resources functions by keeping personnel records up to date.
- Maintain office electronic filing and Knowledge Management system through Microsoft SharePoint including key briefings and documents short / longrange calendar attend meetings to provide updates and capture requirements as needed.
- Ensure that all office folders/separators and files are maintained and purged annually in accordance with Army Regulation 244002.
- Responsible for new employee inprocessing and outprocessing procedures.
- Coordinate and maintain adequate levels of office supplies necessary for staff performance of work.
Basic Qualifications:
- Possess an Active DoD Secret Security Clearance.
- Bachelors degree in business administration or a related field.
- 2 years of proven experience as an executive assistant or a similar role.
Preferred Qualifications:
- Competence skill level with Army OSD and DoD organizations and staff processes desired.
- Competence skill level with DTS ATAAPS and DPMAP desired.
Preferred Skills
- Strong knowledge of office management systems and procedures.
- Exceptional organizational and time management skills.
- Excellent written and verbal communication abilities.
- Attention to detail and accuracy.
- Proficient in Microsoft Office Suite MS Teams and SharePoint.
- Ability to handle multiple tasks and work under tight deadlines.
- Discretion and ability to maintain confidentiality.
- Strong problemsolving and decisionmaking skills.
- Ability to work independently with minimal supervision.
- Professional demeanor and strong interpersonal skills.
- Flexibility to work outside regular business hours when necessary.
KBR Benefits
KBR offers a selection of competitive lifestyle benefits which could include 401K plan with company match medical dental vision life insurance AD&D flexible spending account disability paid time off and flexible work schedule. We support career advancement through professional training and development.
Belong Connect and Grow at KBR
At KBR we are passionate about our people and our Zero Harm culture. These inform all that we do and are at the heart of our commitment to and ongoing journey toward being a People First company. That commitment is central to our team of teams philosophy and fosters an environment where everyone can Belong Connect and Grow. We Deliver Together.
KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion disability sex sexual orientation gender identity or expression age national origin veteran status genetic information union status and/or beliefs or any other characteristic protected by federal state or local law.
Employment Type
Full-Time
