Supervising Office Assistant I - Indio
Supervising Office Assistant I - Indio
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Job Description
ABOUT THE POSITION
The Riverside County Probation Department seeks to fill a Supervising Office Assistant I for their Desert Division located in Indio. The incumbent will be responsible for supervising clerical staff and performing a variety of clerical duties. This position may occasionally be required to report to different locations for department trainings meetings or events and will be responsible for ensuring transportation. Additionally the department is seeking candidates with previous lead and/or supervisory experience as well as experience with tracking attendance processing payroll and leave management processes.
The Supervising Office Assistant I will coordinate staff schedules establish and maintain work assignments supervise and evaluate staff performance monitor attendance and payroll coordinate staff meetings train new hires participate on interview panels and offer candidate recommendations process and schedule new employee orientations ensure records and forms are purged accurately submit Workers Compensation/Family and Medical Leave Act (FMLA) paperwork gather their Divisions timesheets and submit them to payroll.
Positions in this class are distinguished from those in Office Assistant III in that the latter function in a lead capacity and/or perform the most complex and specialized clerical work while the former have full supervisory responsibilities. This class differs from the next higher level of Supervising Office Assistant II in that the latter normally is a second level supervisor administering a large and/or highly complex clerical unit.Meet the Team!
The Riverside County Probation Departmentis a progressive criminal justice agency that believes in continuous improvement searching and applying evidencebased and best practices using measurable outcomes to evaluate programs and doing our utmost to fulfill our mission and make Riverside County a safe and lawabiding community for its citizens. We recognize the value of a qualified professional dynamic and diverse workforce and in building an organization that reflects the progressive community we serve.
Who May Apply
This recruitment is open to all applicants. Current employees of the County of Riverside and/or the Riverside County Probation Department may be considered before other applicants depending on the volume of applications received.EXAMPLES OF ESSENTIAL DUTIES
- Supervises the work of a clerical staff; establishes work sequence time table or priorities; makes work assignments; provides guidance to staff in resolving technical problems and machine operation.Sets production goals for unit; evaluates the amount and quality of work completed; motivates employees to improve quality and quantity of work; initiates a variety of corrective actions to solve work performance problems; documents corrective action.Prepares and signs performance evaluations; makes recommendations on employee disciplinary actions dismissals step increases and promotions.Interviews selects and recommends on the hiring of new staff members; reviews performance evaluations with employees; conducts or directs the orientation of new staff members and the training of staff members.Resolves problems among assigned staff members; maintains time and attendance records; approves or denies requests for time off; designs physical changes to improve work flow.Writes policies and procedures for the unit; establishes and revises internal work policies procedures and controls concerning automated editing typing and type composing equipment to assure consistency efficiency and compliance with user needs.In addition performs complex clerical work as defined in the classification specification of Office Assistant III.
MINIMUM QUALIFICATIONS
- Experience: Three years of clerical experience.
Either of the following may be substituted for one year of experience:Completion of 18 semester or 27 quarter units from a recognized college in secretarial sciences office practices business education or a closely related field.ORCompletion of 360 hours of training from a recognized occupational training program in secretarial sciences business education or a closely related field.Knowledge of:The principles and techniques of supervision; correct English usage grammar spelling vocabulary punctuation format and style; modern office practices and procedures including preparing correspondence and reports and filing; standard office equipment including the programming of a variety of material information processing equipment; the capabilities and applications of information processing equipment.Ability to: Supervise subordinates; perform complex clerical work involving independent judgment and initiative; read and interpret information from charts graphs and tables; gather data and organize it into report format; understand and interpret laws rules regulations and written policies and procedures and apply them to specific situations; supervise subordinates. SUPPLEMENTAL INFORMATION
- Contact
If you have any questions regarding this position please contact Chaunte Simmons at or.
APPLICATION INFORMATION
Veterans Preference
The County has a Veterans Preference Policy applicable to new hires. To qualify upload a copy of your (or your spouses) Member4 Form DD214 indicating dates of service and a copy of your spouses letter of disability (if applicable) with your application. For privacy reasons it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans Veterans Preference Policy C3 is available here: Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation please visit the Disability Access Office web page located at: of Education
If using education to qualify or when requested by the recruiter upload a copy of any license(s) official/unofficial transcript(s) degrees and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted.If your education was completed outside of the United States you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services (NACES) or Association of International Credential Evaluators Inc. (AICE).
Equal Opportunity Employer
The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race color religion sex national origin age disability sexual orientation gender gender identity gender expression marital status ancestry medical condition (cancer and genetic characteristics) genetic information or denial of medical and family care leave or any other nonjobrelated factors.PreEmployment
All employment offers are contingent upon successful completion of preemployment requirements including a criminal background investigation which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A preemployment physical examination and background check may be required.Probationary Period
As an Approved Local Merit System all County of Riverside employees except those serving At Will are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding County Resolution or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.General Information
Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies.Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume as a failure to demonstrate position requirements may disqualify applicants. A description of job duties directly copied from the job classification or job posting will not be considered.
Please read and follow any special application instructions on this posting. Click the Apply link located on this page to submit your application. For additional instructions on the application process examinations Veterans preference preemployment accommodation or other employment questions please refer to our web site .
If you are experiencing technical problems you may contact the applicant support desk Monday through Friday 6 am to 5 pm Pacific Time at or tollfree.
Employment Type
Full-Time
