Office Assistant II
Office Assistant II
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$ 11196 - 12514
1 Vacancy
Job Description
Department ofHealth and Human Services (DHHS)
Opening Date: May 16 2025
Closing Date: May 30 2025
Job Class Code: 6538
Grade: 08
Salary: $16.07$22.25 per hour*
*This is inclusive of a 4.00% recruitment and retention stipend
*New employees begin at $16.07 per hour
Position Number: 0
Location: Machias
Core Responsibilities:
As an Office Assistant II you will be performing a variety of administrative support duties including typing filing making copies answering telephones and other general clerical duties as needed. These duties may include:
Answering incoming phone calls
Processing incoming and outgoing mail
Filing of paperwork and documents
Faxing scanning and indexing documents
Assisting with lobby and mailroom duties as a backup for Regional Operations staff
Other miscellaneous administrative duties as assigned.
Minimum Qualifications:
To qualify you must have training education or experience in office and administrative support work that demonstrates:
competency in applying a general knowledge of modern office practices to perform routine varied office support tasks.
the ability to use independent judgment in prioritizing the work and selecting the most appropriate course of action within set procedures. All positions in this classification assume the qualifications of: Office Assistant I.
Please submit a cover letter rating your skills in each of the following tasks/tools as: expert skilled or novice.
1. Outlook or comparable email applications
2. Excel or comparable spreadsheet applications
3. MS Word or comparable word processing applications
4. Receptionist and customer assistance by phone
5. Data entry (entering data and narratives)
6. Keyboarding (words per minute).
Thinking about applying
Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If youre currently reading this and hesitating to apply for that reason we encourage you to go for it! Let us know how your lived experience and passion set you apart.
Agency information:
The Department of Health and Human Services (DHHS) is dedicated to promoting health safety resilience and opportunity for Maine people. The Department provides health and social services to approximately a third of the States population including children families older Mainers and individuals with disabilities mental illness and substance use disorders. The Department also promotes public health operates two state psychiatric hospitals and provides oversight to health care providers.
The Office for Family Independence (OFI) is responsible for administration of a number of programs and services including MaineCare Temporary Assistance for Needy Families (TANF) Supplemental Nutrition Assistance Program Child Support and Disability Determinations.
Application Information:
To apply please upload a recent resume and a cover letter rating your skills in each of the six (6) areas in the Minimum Qualifications section.
Please submit all documents or files in PDF format.
For additional information about this position please contact Marcus Hatch at
To request a paper application please contact
Benefits of working for the State of Maine:
No matter where you work across Maine state government you find employees who embody our state mottoDirigo or I leadas they provide essential services to Mainers every day. We believe in supporting our workforces health and wellbeing with a valuable total compensation package including:
- WorkLife Fit Rest is essential. Take time for yourself using 13 paid holidays 12 days of sick leave and 3 weeks of vacation leave annually. Vacation leave accrual increases with years of service and overtimeexempt employees receive personal leave.
- Health Insurance Coverage The State of Maine pays 85%95% of employeeonly premiums ($11196.96 $12514.32 annual value) depending on salary. Use this chart to find the premium costs for you and your family including the percentage of dependent coverage paid by the State.
- Dental Insurance The State of Maine pays 100% of employeeonly dental premiums ($387.92 annual value).
- Retirement Plan The State contributes the equivalent of 13.29% of the employees pay towards the Maine Public Employees Retirement System (MainePERS).
Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a childincluding fathers and adoptive parentsreceive six weeks of fully paid parental leave. Additional unpaid leave may also be available under the Family and Medical Leave Act.
State employees are eligible for anextensive and highly competitive benefits package covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.
Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated foranything less than fulltime.
Theres a job and then theres purposeful transformative work. Our aim is to create a workplace where you can learn grow and continuously refine your skills. Applicants demonstrate job requirements in differing ways and we appreciate that many skills and backgrounds can make people successful in this role.
As an Equal Opportunity employer Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members and our process ensures an inclusive environment to applicants of all backgrounds including diverse race color sex sexual orientation or gender identity physical or mental disability religion age ancestry national origin familial status or genetics.
If youre looking for a great next step and want to feel good about what you do wed love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.
Employment Type
Full-Time
