Accounting Assistant
Accounting Assistant
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Job Description
Job Details
Description
Position Title: Accounting Assistant Department: Business Office
Title of Immediate Supervisor/Leader to Whom This Position Reports: Controller
*Expected Daily Work Hours: 8:00am 5:00pm *Expected Weekly Work Schedule: Monday Friday
* College offices are normally open from 8:00 AM until 5:00PM Monday through Friday. However due to the nature of responsibility to the student body individual offices or departments may have operating hours that extend beyond this period and may include evening or weekend hours. Nonexempt employees will normally work 8 hours per (any hours more than 40 per week) for nonexempt employees is required to be approved in advance by the department supervisor. Exempt employees will typically work at least 40 hours per week and such additional time as may be reasonably required to fulfill the obligations of their position description. Such additional work may include evenings and weekends and should be described in this document.
Summary of this position:
The Accounting Assistant is responsible forsupporting the Business Office with basic bookkeeping and accounting tasks. Their duties include reconciling bank records and assisting with student receivables and accounts payables.
Minimum Qualifications Required: (please be specific and respond to every question; indicate none if not applicable)
Education required to ensure success in this position:
- A bachelors degree in accounting business or related field preferred but not required.
Experience required to ensure success in this position:
- A minimum of 3 years of prior experience in business management/accounting preferred.
- Experience in a higher education or nonprofit working environment preferred.
Special skills knowledge and abilities:
- Ability to solve practical problems and interpret a variety of written oral and diagram instructions.
- Ability to read and analyze business documents periodicals operating manuals and safety rules.
- Excellent written and verbal communication skills. Must be able to communicate effectively with different groups of people such as staff faculty students and parents.
- Able to write routine reports and other correspondence.
- Able to perform basic mathematics as well as calculate ratios percentages proportions and interpret bar graphs.
- Good customer service skills.
- Must be able to multitask and have good time management skills.
License certification or registration necessary:
- None required.
Physical requirements:
- Ability to navigate campus/public buildings and grounds.
- Ability to handle objects tools stand sit balance and walk at a given notice.
- Vision requirements include close distance and peripheral vision.
- Able to lift/move up to 15 pounds (or 6.8 kilograms).
Environmental conditions:
- Standard professional office environment. The working environment is usually quiet.
Ability to operate the following vehicles or equipment:
- Standard office equipment; computer phone etc.
- Must have knowledge and advanced skills in MS Office Suite programs such as excel and word.
Primary duties and responsibilities (Typically 7 primary duties comprised of 80% of the responsibilities):
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability and predictable attendance is essential. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Reconcile nonpayroll bank accounts to ensure accuracy and compliance.
- Assist the Accounts Payable Manager with processing printing and prepping invoices for payment and serve as the backup during their absence.
- Support student billing and receivables including handling credit card and monetary payments from faculty staff and students and addressing inquiries from students and parents.
- Take daily deposits to the bank to maintain financial integrity.
- Distribute credit cards and collect receipts from faculty and staff ensuring proper documentation and tracking.
- Assist departments with questions regarding invoices and other business office inquiries.
- Manage and approve amazon and A&W supply orders for the College to ensure timely procurement.
- Prepare and file annual unclaimed property submittals in accordance with regulations.
- Post various journal entries to maintain accurate financial records.
- Maintain files and ensure proper documentation.
- Other daily tasks as needed such as sorting and distributing the business office mail.
Other roles/duties will be assigned as necessary to assist the College in the attainment of the goals set forth and the enhancement of a positive respectful learning environment for all staff faculty and students.
Leadership requirements:
- Does the person in this position directly supervise other staff/team members No
If yes how many
- Does the person in this position directly supervise students No
If yes how many
Employment Type
Full-Time
