Administrative Assistant - President's Office #12054
Administrative Assistant - President's Office #12054
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USD 35464 - 35464
1 Vacancy
Job Description
Required Qualifications:
- Associate degree
- Four (4) years of related work experience
Working Hours:Regular work hours are 8:00 a.m. to 5:00 p.m. Monday through Friday. Evening and weekend hours may be required as needed especially during special events.
Key Responsibilities:
- Provides administrative support for College Counsel in managing the agreements/contracts process which includes logging in contracts routing for review/approval assisting with contract revisions or creation and preparing for submission to the District Board of Trustees.
- Provides support for the Office of the President which includes assisting with office operations answering calls referring callers/visitors to appropriate staff/departments and greeting those entering the office.
- Completes departmental and college forms prepares correspondence reports memos schedules manuals documents requisitions and related paperwork. Completes and submits purchase requisitions for supplies and materials; assists with accountability of purchases.
- Compiles information and data for periodic and special reports; performs research and retrieval of records; conducts statistical comparisons of information; sets up and maintains record system for area of responsibility.
- Assists with maintaining budget information for legal department; assists with annual budget preparation.
- Attends departmental staff and other professional meetings as requested to gather information or take minutes.
Knowledge Skills & Abilities:
- Possess strong computer skills in Adobe Acrobat Word and Excel.
- Possess the ability to multitask utilize time management and be well organized.
- Be creative and have the ability to work independently on many projects.
- Communicate well both verbally and in writing.
- Skilled in customer service scheduling record keeping and communication.
- Knowledge of ERP systems such as PeopleSoft is a plus.
Veterans Preference Information:
This position is eligible for Veterans Preference pursuant to Chapter 295 of Florida Statutes. Preference will be given to eligible veterans and their spouses in accordance with the statute and requires the applicant to submit eligible documentation such as a DD214 (or equivalent). If you are submitting a copy of a DD214 please ensure the social security number and date of birth is redacted and/or removed.
This position requires a criminal background screening.
If a reasonable accommodation is needed to participate in the job application or interview process please contact Human Resources ator email .
Daytona State College is an Equal Opportunity/Equal Access Employer. Click hereto view the Colleges statement of nondiscrimination.
Required Experience:
Chief
Employment Type
Full-Time
