EMEA Events & Administration Coordinator

Role Summary:

Colliers are looking for a highly organized curious and proactive Events & Administration Coordinator to join our EMEA team. This role blends event coordination with administrative support playing a vital part in the successful execution of EMEAwide events and the smooth running of five regional Practice Groups. It offers a dynamic fastpaced environment where attention to detail clear communication and a collaborative mindset are essential.

Key Purpose:

To support the planning coordination and delivery of regional events while ensuring the effective administration of EMEA Practice Groups.

Key Responsibilities

Event Support (60%)

• Assist in coordinating a variety of events including trade shows learning & development workshops webinars and corporate hospitality (some European travel may be required).
• Liaise with suppliers and internal stakeholders across multiple EMEA countries and time zones to ensure timely delivery of event elements.
• Manage event logistics such as registration attendee communications progress tracking and platform setup.
• Prepare event materials including agendas PowerPoint presentations signage name badges and internal hub pages or emails.
• Support event logistics such as packing and shipping materials as needed.

Administrative Support (40%)

• Provide comprehensive administrative support to the Events Manager and Practice Groups Manager.
• Schedule and organise meetings prepare agendas and capture accurate meeting minutes.
• Maintain uptodate databases contact lists and team directories.
• Assist with budget monitoring and coordination of internal cost recharges.
• Contribute to internal communications and facilitate coordination among Practice Group members.
• Monitor and respond to queries from shared inboxes.
• Upload and verify information in internal tools and systems.
• Support presentation preparation including formatting proofreading and visual enhancements.

Qualifications :

Key Competencies

• Strong organisational and time management skills with the ability to manage multiple priorities effectively.
• Exceptional attention to detail and commitment to highquality output.
• Confident communicator both written and verbal able to engage with a wide range of stakeholders across cultures and time zones.
• Team player with a proactive cando attitude and the ability to work independently.
• Adaptable and solutionoriented with the ability to think strategically while managing daytoday tasks.
• Enthusiastic curious and motivated to learn and grow in a collaborative environment.

Qualifications and Experience

• Previous experience in event coordination and/or administrative roles is preferred; recent graduates with relevant skills and enthusiasm are welcome to apply.
• Strong proficiency in Microsoft Office Suite (Word Excel Outlook PowerPoint).
• Experience with virtual event platforms (e.g. MS Teams) or email marketing systems (e.g. Marketo) is an advantage but not required.
• Familiarity with working across diverse teams and within different cultural contexts is a plus.

Additional Information :

At Colliers we actively promote a culture of inclusivity collaboration and mutual respect. Join us and be part of a team where diversity is embraced and every voice is heard.

What sets Colliers apart from their competition is not what we do but how we do it. We invest in relationships to create enduring value. Our most valuable asset is our people we are passionate take personal responsibility and always do whats right for our clients. We attract and develop industry leaders empowering them to think and act differently to drive exceptional results.

About You

You are an expert.

You collaborate.  

You invest in relationships.

You are enterprising.

You do whats right.

Remote Work :

No

Employment Type :

Fulltime