Secretary III - Registrar (RHJ) - Permanent
Secretary III - Registrar (RHJ) - Permanent
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1 Vacancy
Job Description
Elk Island Public Schools (EIPS) is one of the largest school divisions in Alberta serving the education needs of approximately 17950 students in 42 schools. Every day the staff and students of EIPS are encouraged to pursue opportunities to grow and discover their passions in life. We pride ourselves on providing staff and students with the tools to achieve success by offering dynamic programming current resources and practical professional learning opportunities.
Elk Island Public Schools is recruiting a permanent Secretary 3 Registrar at Rudolph Hennig Junior High.
Rudolph Hennig Junior High serves approximately 435 students in grades 7 to 9 with 22 teaching staff and 13 support staff. The school is located in Fort Saskatchewan AB approximately 20 kilometres north of Sherwood Park AB.
Rudolph Hennig Junior High staff are committed to fostering success in all students. The school believes respect for yourself and others a desire to always do your best and a positive attitude will guide you to success.
- Commencing August 21 2025
- 35 hours per week (Monday to Friday 7 hours per day)
- Open to internal and external applicants with priority given to permanent employees
- Click on Sign in With Employee Email to be considered an Internal Applicant
- EIPS offers a comprehensive benefit package for permanent employees
Secretaries perform a broad range of general office tasks to assist in the positive and efficient operation of the school or department. Their duties are generally under the direct supervision of the Principal/Assistant Principal.
PowerSchool/PASI
- Maintain student attendance daily
- Enter and update all student registration course and demographic information
- Enter course requests from students as directed by administration (junior high)
- Maintain special needs coding
- Validate courses listed for students
- Distribute record file and update student timetable as directed by administration
- Support development of school timetable
- Verify and store marks (junior high) (Teacher Grade Book)
- Maintain FOIP Information and reclassify files for same
- Responsible for creating all PowerSchool reports
- Assist with new student registration
- Request students records from previous school attended
- Create and distribute report cards
- Keep a hard copy of marks
- Maintain and verify information for PASI (Alberta Education) submissions
- Responsible for providing audit information as requested by Alberta Education
- Update course fees
- Communicate with administration and counsellors on any changes to student records
- Work with PowerSchool user group and other secretaries to exchange information
Maintain Student Records
- Maintain cumulative files for all students registered
- Organize student cumulative files in compliance with FOIP regulations and Alberta Education requirements
- Request and receive student cumulative files from other schools
- Mail out cumulative file requests from other schools email/fax
- Update files with report cards letters and other pertinent information
- Use Extranet and Edulink to verify/submit data and print reports from Alberta Education
- Meet Alberta Education Reporting submission deadlines (PAT)
- Document student clearance and communicate to all involved (all levels)
Payroll
- Maintain payroll for classified staff and backup for certificated staff
- Verify classified substitute information and verify GL codes
- Contact and arrange for substitute classified staff
- Liaise with Payroll Department
- Ensure all classified payroll is completed in a timely manner according to EIPS payroll calendar
- Atrieve daily maintenance and verification of absences and GL codes
Secretary/Clerical
- Type correspondence letters and memos for administrators and teachers
- Use of school messenger
- Assist parents students and public with general inquires
- Assist in organizing school wide events
- Maintain current filing system which includes confidential student files
- Perform general office duties file and photocopy
First Aid
- Distribute medication to students as authorized by their parents prescribed by the family doctor and assigned by Administration
- Supervise students in case of illness or accidents
- Attend to student injuries or illnesses
- Document medical action taken with student
QUALIFICATIONS
Education and Experience
- High School Diploma
- Supplemented by related courses
- First Aid Certificate
- Minimum oneyear related experience in a school or office environment
- Equivalencies will be considered
Demonstrated Skills and Competencies
- Strong computer skills Word Excel PowerSchool
- Accurate data entry skills
- Knowledge of office equipment
- Switchboard experience
- Strong oral and written communication skills
- Strong interpersonal skills
- Strong prioritization organization multitasking problem solving and time management skills
- Strong ability to adapt and manage change with frequent interruptions
- Ability to deal with sensitive and discretionary matters and maintain strict confidentiality
- Personal suitability
- A personal vehicle may be required to make purchases and bank deposits.
For more information please contact Glenda Gray Acting Principal ator .
Only online applications will be accepted.
Elk Island Public Schools appreciates and considers all applications; however we only contact candidates who are selected for interviews.
If you require assistance with the application system please call Apply to Education ator email .
Employment Type
Full-Time
