Specialist, Program
Specialist, Program
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Job Description
Pour obtenir une traduction en franais de loffre demploi suivante veuillez envoyer un courriel . Les demandes seront traites dans un dlai de trois jours ouvrables et la priode de dpt des demandes sera prolonge de trois jours.
To obtain a French translation of the following job posting please email . Requests will be addressed within three business days and the application window will be extended by three business days.
At Ontario Health we are committed to developing a strong organizational culture that connects and inspires all team members across the province. Our vision is that together we will be a leader in health and wellness for all. Our mission is to connect the health system to drive improved and equitable health outcomes experiences and value. How we work together is reflected through our five values: integrity inspiration tenacity humility and care.
What Ontario Health offers:
Achieving your career goals is a priority to us. Benefits of working at Ontario Health may include the following based on employment type:
Fully paid medical dental and vision coverage from your first day
a health care spending or wellness spending account
a premium defined benefit pension plan
three personal days and two float days annually
three weeks vacation to start (for individual contributors) increasing to four weeks after two years
career development opportunities
a collaborative valuesbased team culture
a wellness program
a hybrid working model
participation in Communities of Inclusion
Want to make a difference in your career Consider this opportunity.
Here is what you will be doing:
Reporting to the Chief Strategy Planning Privacy and Analytics (SPPA) and working closely with the members of the SPPA senior team.
The Specialist SPPA Programs will manage the tracking documentation coordination and reporting of progress against SPPAled or supported priorities and initiatives across the organization as well as managing the daytoday administrative support for the Chief SPPA. This role includes serving as the primary point of contact for internal and external stakeholders on a wide range of matters including coordination of critical meetings correspondence managing and maintaining timelines as well as documents and SharePoint sites and handling team coordination and new employee onboarding requests.
The Specialist requires a high level of collaboration and teamwork proficiency in project management as well as a keen sense of tact diplomacy and customer service.
Here is what you will need to be successful:
Program Management and Support
Applies project management skills to support the documentation coordination tracking and reporting of progress against team priorities and initiatives including financial tracking where appropriate.
Organizes and supports the facilitation of team planning sessions to advance multifaceted workplans.
Develops optimizes documents and standardizes sustainable processes across the portfolio sharing best practices with all teams within the portfolio.
Coordinates with business partners in finance and HR to maintain appropriate monthly and quarterly tracking of team performance.
Project Coordination
Leads and participates in a variety of projects in varying roles as assigned by the Executive.
Monitors progress against project plans tracks and followsup on risks and accurately reports progress against team milestones.
Develops strong working relationships and maintains open communication across the SPPA leadership team and key team members.
Followup on team member commitments and proactively identify issues and risks.
Analyzes and consolidates project scorecards or other related artefacts.
Supports the success of team employee engagement objectives and provides guidance for change management initiatives.
Handles team coordination and new employee onboarding processes.
Business Support
Manages and coordinates day to day office operations including but not limited to SPPA senior team SPPA people leader and SPPA townhalls.
Provides preliminary review and compilation of materials prepared for the Executives review or in preparation of meetings.
Prepares meeting packages for key committees and working groups (agendas/presentations) attends and records proceedings prepares and distributes minutes communicates committee decisions and initiates and/or completes any required follow up to facilitate desired outcome of meetings.
Provides preliminary review and compilation of materials prepared for the Executives review or in preparation of meetings.
Successfully completes critical aspects of deliverables with a handson approach including correspondence that is sometimes confidential and other tasks
Prioritizes conflicting needs; handles matter expeditiously proactively and followsthrough with team members to ensure deliverables are completed on time often with deadline pressures.
Education and Experience
Graduation from a college or university; or equivalent education and experience
3 to 5 years project or program management experience or equivalent
3 years experience in providing executive level services and support
PMP designation or active progress toward PMP designation
Experience working with senior executives and external stakeholders
Experience with management of financial and legal documents is an asset
Knowledge and Skills
Ability to exercise sound judgement and maintain confidentiality at all times
Political acuity and effective stakeholder management and relationship building skills
Exceptional organizational timemanagement critical thinking and problemsolving skills
High degree of professionalism flexibility and adaptability.
Excellent interpersonal skills with the ability to work with all levels of the organization
Strong communication skills both written and verbal with the ability to communicate with internal and external business partners
Excellent attention to detail
Ability to work both independently and as a team player
Knowledge of governance finance accounting principles and practices an asset
Familiarity and comfort working in a fastpaced growing and multipriority environment
Expert knowledge of Microsoft Office tools including Excel
Location: Ontario (currently hybrid; subject to change)
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#LIHybrid
Employment Type:
Permanent Full timeContract Length:
N/ASalary Band:
Band 5External Application Deadline Date:
June 1 2025All applicants must be a resident of Ontario to be considered for roles at Ontario Health.
Ontario Health encourages applications from candidates who are First Nations Mtis Inuit and urban Indigenous; Francophone; members ofBlack and racializedgroups; 2SLGBTQIA communities; trans and nonbinary individuals;and people living with disabilities.
Ontario Health is an accessible employer and we offer accommodation in all aspects of employment including the recruitment process. If you require a disability related accommodation in order to participate in the recruitment process please email and a member of the team will connect with you within 48 hours.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
