Finance and Budgeting Responsibilities
Support the Team Leader in developing and maintaining a financial plan aligned with Tr caire s financial planning guidelines to ensure effective program implementation.
Assist the TL in preparing and facilitating monthly Budget versus Actual meetings ensuring local delivery partners submit timely reports on activities and expenditures in alignment with pricing schedule commitments.
Develop and track project budgets including the commercial fee structure for paymentbyresults mechanisms.
Prepare monthly quarterly and annual financial reports pricing schedules and budgets for submission to FCDO ensuring accuracy and compliance.
Assist the TL in the budget process for the Twiyubakire program providing technical support to all budget holders during budget preparation and revisions.
Prepare donorspecific budgets ensuring compliance with FCDO regulations and integrate these into the country s annual operating budget and budget revisions.
Collaborate with program budget holders to review monthly reports and address any variances or issues identified.
Oversee timely Value for Money assessments and tracking of all indicators.
Financial Control and Reporting
Ensure adherence to Tr caire s financial policies and procedures across the program supported by the TL.
Ensure that financial activities meet the reporting requirements and deadlines specified by FCDO and Tr caire s internal processes.
Monitor program expenditure and advise the TL and Country Director on potential risks to financial controls or performance.
Maintain accurate financial records including supporting documentation and timesheets in compliance with donor and organizational standards.
Lead donor external and internal audits as required ensuring timely and accurate responses.
Monitor and prepare financial statements and completion reports to ensure compliance with contractual and legal requirements.
Investigate allegations of fraud or irregularities at delivery partner organizations and ensure findings are addressed effectively.
Submit monthly and quarterly Partner Financial Management Tracking Tools (PFMTT) to the TL and Tr caire HQ Finance.
Reconcile and record donor funds and expenditures in Tr caire s financial system (e.g. Agresso).
Conduct visits to project sites and CSO partner offices to monitor financial compliance review activity progress and provide guidance on financial adjustments when necessary.
Finance and Governance for Local Partners
Participate in conducting Partner Capacity Assessments (PCAS) and coordinate with the TL Localization and Partnership team and Program staff for delivery.
Review partner financial and narrative reports to ensure consistency accuracy and compliance with Tr caire and FCDO requirements.
Ensure that partner financial reporting is current and properly maintained per Tr caire s and FCDO s standards.
Conduct desk or field voucher reviews as needed and prepare timely reports ensuring action plans for arising issues are implemented.
Appraise partner organisations financial controls procurement processes and systems in line with Tr caire s Partner
Governance and Finance manual and Procurement guidelines.
Provide ongoing support to partner finance teams including training system design and financial guidance to enhance reporting accuracy and compliance.
Human Resource Finance Logistics & Systems Management
Ensure full compliance and critical oversight of the team s use of Tr caire s management information systems including Salesforce Box and Tr caire People.
Directly linemanage two staff members: Finance & Grant Officer and Driver
Lead recruitment to fill positions in the case of vacancies following Tr caire policies and procedures.
Ensure formal performance management processes are conducted for direct reports twice annually.
Capacity Strengthening
Facilitate training and technical support for Tr caire and partner finance staff to improve skills in budgeting financial monitoring reporting and internal controls.
Support the improvement of financial processes and efficiency within the program team.
Other Duties and Responsibilities
Undertake other duties as assigned by the Team Leader International Accountant or Country Director.
Requirements
Qualification
Relevant degree in Accounting or Finance.
Internationally recognized professional accounting qualification (e.g. ACCA CPA).
Internal Audit qualification is highly desirable.
Experience
At least 5 years of experience in accounting or finance roles particularly with an audit focus ideally within NGOs.
Experience with grant management for private or commercial donors.
Proven experience working with local delivery partners on grant management.
Skills
Ability to inspire and motivate staff to align with shared goals and objectives.
Strong skills in managing budgets and financial systems.
Familiarity with Agresso or similar management information systems is an advantage.
Exceptional organizational planning prioritization and problemsolving abilities.
Excellent verbal and written communication skills.
Proficiency in Microsoft Word and advanced skills in Excel.
Demonstrated integrity impeccable work ethics accuracy and attention to detail.
Fluency in English (written and spoken).
Qualities
Understanding of and empathy with the role of the Catholic Church in development.
Other
Willingness and ability to travel domestically and internationally as required.
Strong commitment to safeguarding program participants and upholding ethical principles
QSourcing Servtec is an equal opportunity employer.
Deadline: 26 May 2025. Only shortlisted candidates will be contacted. Solicitation will lead to disqualification.
QSSR-TROCAIRE- FINANCE MANAGER
