Project Administrator & Systems Coordinator (ZR_23212_JOB)
Project Administrator & Systems Coordinator (ZR_23212_JOB)
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54000 - 54000
1 Vacancy
Job Description
This is a remote position.
Job Title: Project Administrator & Systems Coordinator
Work Schedule: Monday to Friday 9:00am to 6:00pm Sydney Time with 1 hour unpaid break
Join a forwardthinking sustainable construction company as their Project Administrator & Systems Coordinator. You ll be at the heart of operations ensuring smooth project workflows while supporting the implementation of new systems and processes. This role offers the opportunity to make a significant impact by streamlining operations for a company that specializes in energyefficient building practices with their unique shade of green approach. If you thrive in a dynamic environment where your organizational skills directly contribute to business growth and sustainability goals this position is perfect for you.
Responsibilities
- Manage project administration and document flow ensuring all documentation moves through workflow stages properly
- Match and allocate invoices to appropriate job codes and budget lines in Wonder Build including handling split invoices across multiple projects
- Track job profitability by reconciling invoices against budgets and purchase orders
- Triage and manage email communications drafting responses and ensuring timely followups
- Support client and team communication acting as a liaison between stakeholders
- Document all processes and create/maintain standard operating procedures (SOPs)
- Assist with implementation of new systems including the transition from Dropbox to Office 365 and manual sheets to Wonder Build
- Perform daily weekly and monthly checks and balances to ensure nothing is missed
- Support the operational restructuring by taking on administrative tasks that allow leadership to focus on client relationships and business development
Requirements
- Strong organizational skills with attention to detail
- Experience with project management or administrative support
- Proficiency with Microsoft Office 365 suite
- Ability to learn new software systems quickly (Wonder Build experience a plus)
- Excellent written and verbal communication skills
- Problemsolving mindset with initiative to improve processes
- Understanding of basic accounting principles for invoice matching and budget tracking
- Ability to work independently while following established processes
- Experience with or willingness to learn construction industry terminology
Scopes
- Handle all project administration documentation from preconstruction through to completion
- Manage communication flow between the company clients and subcontractors
- Support 1015 construction projects simultaneously
- Process and allocate invoices within 24 hours of receipt
- Maintain accurate and uptodate documentation across all systems
- Contribute to the development and implementation of new operational processes
- Support the company during a key transition period while a team member is away for 34 months
Independent Contractor Perks
- HMO Coverage for eligible locations
- Permanent work from home
- Immediate hiring
- Steady freelance job
Strong organizational skills with attention to detail Experience with project management or administrative support Proficiency with Microsoft Office 365 suite Ability to learn new software systems quickly (Wonder Build experience a plus) Excellent written and verbal communication skills Problem-solving mindset with initiative to improve processes Understanding of basic accounting principles for invoice matching and budget tracking Ability to work independently while following established processes Experience with or willingness to learn construction industry terminology Scopes Handle all project administration documentation from pre-construction through to completion Manage communication flow between the company, clients, and subcontractors Support 10-15 construction projects simultaneously Process and allocate invoices within 24 hours of receipt Maintain accurate and up-to-date documentation across all systems Contribute to the development and implementation of new operational processes Support the company during a key transition period while a team member is away for 3-4 months Independent Contractor Perks HMO Coverage for eligible locations Permanent work from home Immediate hiring Steady freelance job ZR_23212_JOB
Employment Type
Full Time
